10 Great Project Management Tools for Startups

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Project management can be an unforgivingly complex business—from making watertight plans and estimates, to coordinating resources and keeping everything within budget. It’s created a small galaxy of project management tools that try to facilitate the journey. Unfortunately, in many cases these tools actually only add to the project management burden. As such, we’ve done our best to highlight some of the simplest project management tools out there. While they don’t try and solve every problem project teams face, they perform their one specialism very well.

10 Great Project Management Tools for Startups

1. TeamGantt – for seamless scheduling

TeamGantt is a project scheduling tool that makes scheduling a breeze. Though its timeline charts may look complex, they’re actually simple and self-explanatory, and you can create your own charts just by dragging and dropping – no training necessary. Perfect for people who like to envision project progress with a timeline, TeamGantt is also handy for getting everything together in one place; all related conversations and files are pinned to the appropriate task or project.

2. Timely – for coordinating resources & workloads

Good time management is central to good project management, and luckily Timely helps make both a doddle. By using automatic time tracking, it can help you keep accurate records on how project time and budgets are actually spent. All your team’s logged project activity is fed into a central dashboard, so you can make sure everyone is working to your priorities with a balanced workload. Real-time budget spend tracking and team capacity bars give you full resource visibility without digging for any information. From keeping within deadlines to seeing who’s heading for burnout or available to help out, Timely is unsurpassed when it comes to managing team resources. Its precise time records are also essential when it comes to making better estimates for future projects!

3. GanttPRO – for visualizing progress

GanttPRO is a Gantt chart-based project management tool that is highly appreciated by teams from all over the world. It offers an attractive Gantt chart timeline where it is so easy to create, assign, and track all of your team’s tasks, assignees, dates, projects, and project portfolios. You can quickly make changes in your plans literally in a few clicks and in most cases, by simply dragging and dropping elements. GanttPRO is also a good fit for those teams that need to keep all project-related information in one place.

4. ProofHub – for mapping, assigning and following tasks

When it comes to project management simplicity, ProofHub is a tool for every kind of team. It effectively combines multiple project planning and communication tools under one roof. With its smooth onboarding process, you can quickly get to grips with it, even if you’ve never used a project management tool before. Step-by-step tooltips guide you through its impressive feature set and clean interface, which you can customize according to what you want to see. From adding tasks, assigning work and setting deadlines, to discussing projects, planning and sharing files, ProofHub offers supreme control – for both teams and projects.

5. Wrike – for project task management

Wrike is known for being one of the very best project management tools around, and thankfully you don’t need hours of training to get familiar with its different services. On the dashboard you can see all pending tasks, with upcoming or overdue assignments highlighted for ease. Importing and exporting from Google Docs can be done with just a click – a basic service that’s still sadly (and strangely) missing from many other project management apps. Though a multipurpose tool, Wrike is probably best at measuring project progress and assigning tasks, so be sure to get familiar with these services when you first play around.

6. Basecamp – for structuring project communication

The multipurpose Basecamp is another favourite for restructuring communications and keeping on top of different tasks. It’s especially great if you work remotely as it gets everything onto one page – so if you find yourself searching fruitlessly for old documents or important info, Basecamp will be a godsend. It’s simple to create individual to-do lists for every project, and if you forget about a task, the software is smart enough to give you a nudge. Basecamp’s straightforward message boards and scheduling abilities are also worth mentioning – they’re great for keeping all the discussions your team has throughout a project’s development in one place. Think of it as an information hub for organizing the project.

7. Asana – for simplified, streamlined collaboration

Known to be one of the most versatile and flexible project management tools around, Asana is unrivaled when it comes to streamlining collaboration. This tool allows you to map out each individual step within a project, create and assign tasks, get the latest updates from team members, keep notes and ask questions, alter task deadlines, and keep on top of your to-do list. The most basic Asana version is free, easy to get to grips with, and delivers detailed reporting on your strengths and weaknesses.

8. Trello – for visibility and coordination

If you ask people to name a simple project management tool, Trello will no doubt be one of the most they mention. This user-friendly tool keeps tabs of absolutely everything, and gives you a unique shared perspective on both tasks and projects. The simple, visually appealing design is easy to get used to, and you don’t need any training to start setting up workflows, allocating tasks or uploading documents. The free version allows you to create and access numerous boards for every project, and you can drag and drop lists and files between boards with a few simple clicks. Great for staying updated on task progress!

9. ProProfs Project– for effortless project management

ProProfs Project is a user-friendly tool that thrives on unmatched task management capabilities. You can effortlessly create, prioritize, and assign tasks across multiple projects within seconds. Its intuitive interface offers multiple project views such as Gantt charts and Kanban boards, giving you a quick overview of project tasks and activities. Moreover, you can fetch actionable reports and gain insight into task status, time spent on a particular task, and much more. Also, the tool allows seamless team collaboration with features such as instant messaging and task comments that enable a smooth-flowing project.

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Basic Project Management Tools

1. Instagantt

If you want online Gantt software, this is the way to go. It’s designed to work with Asana (which we’ll talk about in a moment) and also allows you to link schedules from other sources. That means you only have to put in all of your information once, and you’ll be able to see it across each of your different platforms. You can set up timelines and tasks as well as managing and monitoring your teams’ workload. While you’re at it, you’ll be able to see everything in a format that works for you and your team.

If you’re not using Asana, you can still get a lot out of this system, including monitoring and assigning tasks, assigning due dates, and evaluating progress. All of these things come in several different price points that will help you work with the team that you have and keep apprised of everything that needs to be done.

Some of Instagantt’s awesome features are:

  • Gantt and workload view
  • Task and subtasks
  • Public snapshot sharing options
  • Timelines
  • Multiple projects and workspaces
  • Dependencies and milestones
  • Critical path
  • Team collaboration options: notification and task assignment
  • Estimated and actual cost
  • Custom view and custom fields
  • Custom color options for progress bars
  • Risk and priority
  • Baselines
  • Drag & drop
  • Diverse exporting options: Excel, image and PDF

2. TeamGantt

With this tool, you’re creating workflows, and you’re doing it in a way that’s simple for people to understand and get a handle on. You can create different projects, milestones, and tasks and even use it on any of your devices. This system works on iOS, Android, Google Chrome, and Web. That means any of your users and team members can access it no matter where they are or what type of device they use. And you can check in to see just what they’re doing through the snapshot view.
You get to assign high, low, and medium priority to tasks, see how your team is doing and even set up the start dates and due dates for everything. You’ll also be able to use Gantt style timelines to keep an eye on everything. And you can try out the whole thing for free for 30 days. Then you pay based on the number of people who are on your team.

Some of TeamGantt Features:

– Drag&Drop
– Guest permission
– Baselines
– Multiple project view in one Gantt chart
– Guest permission
– Baselines
– Tasks & Subtasks

3. Asana

You want to be able to keep track of everything that everyone is working on, and that’s where Asana does well. This program gives you the ability to create the task list you want and then move it as much as you like. You also have a visual project timeline that you can use to see everything you need to get done. You can even set up your progress, note due dates, and make sure that scheduling and rescheduling are simple and easy.  

What makes this application even better is that it works with several of your other favorites. You can link it to your Slack, Outplanr, Google Calendar, and Dropbox. All of these links make it easy to integrate, and they also ensure you don’t have to put in information all at once. Plus, you can choose between different fee schedules to find what works for you. From free to enterprises.

Asana Features:

  • Document Management
  • Project Management
  • Time & Expense Tracking
  • CRM
  • Collaboration Tools
  • Portfolio Management
  • Resource Management
  • Integration with Instagantt

4. Click Up:

If you want to manage tasks efficiently, including managing your more substantial tasks, full projects, small tasks, and notes, you’ll want to check out this service. It’s designed to let you customize everything, so you have a system that works for you. It also enables you to do automatic scheduling with estimated times, and you can choose who gets to see what on the system. That way, when you bring your team into the system, they’re not automatically privy to everything.

You can set goals and see how they’re doing as well as changing up the view that works best for you, check on the status of projects and more. You’ll also have an inexpensive rate because this system is paid based on how many people you have on your team. You only pay $4.99 per person each month.

Click Up Features:

  • Task tray
  • Notepad
  • Assigned comments
  • Dark mode
  • Integrations
  • Assigned comments
  • Multiple views

5. Wrike

This tool will give you the ability to communicate with your team through what they call ‘best-in-class’ collaboration. They also have document management tools and different communication features. You can even set up priorities for what needs to be done and make sure that your team is working more efficiently at the tasks that matter. If you already use Outlook, iCalendar, or Google, you can even sync your tasks or your milestones to keep everything working together.

With this system, you can use Gantt charts, which help you to create the timelines you’re looking for. You also get a more straightforward process for staying up-to-date on what’s happening in your projects so you can send the information on to your clients. Pricing is also based on the number of users that you have signed up with the service during the year.

Wrike Features:

  • Critical path
  • Collaborative team editing
  • Folder hierarchy
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6. Smartsheet

If you want your team to be able to collaborate on anything and everything, this is a great way to go. It offers you attachment options so you can upload files directly into the system from Google Drive, Onedrive, Dropbox, and many of your other favorites. You can even see who is busy and who isn’t on your team so you can contact people at more convenient times. All you need to do is take a look at the dashboard.

While you’re at it, you’re able to set up different permissions, and you can make sure everything is maintained and updated correctly along the way. That’s because it sends out automatic update requests to make sure everyone is on the same page. When you’re ready to try it out you’ll find time-tracking, reporting, resource management, and planning. It’s all entirely cloud-based, too, so you can access it from anywhere. Plus, some plans vary from $14 to $25 per month.

Smartsheet Features:

  • Spreadsheet templates
  • Predecessor tasks
  • Automated workflows

7. Trello

Here you’re going to have a basic but easy to use a system for keeping track of all of your different tasks. You can create entirely different boards for different types of jobs, different projects, different teams, or anything else you like. What’s great about this system is that it’s a Kanban management tool, which is one of the most popular methods available. You get to switch between boards however you want and create any tasks that you want within them.

You can drag and drop your cards, add tags, fields, priority levels, and a whole lot more. The interface is user-friendly, and there are even power-ups that help you add on different features that you may need. You also can choose between different modes that range from free for individuals or small groups up to an enterprise version that’s available for each member of your team.

Trello Features:

  • Kanban View
  • Drag & drop
  • Detailed & Quick Overviews of Front/Back Cards
  • Tasks and subtasks
  • In-Line Editing
  • Deadline Alerts and Notifications

8. Monday

What if you could have a system that makes things easier for you and is named for everybody’s least favorite day of the week? Well, you can with Monday. This system offers you plenty of features, including following Twitter and LinkedIn threads and even commenting on different tasks. You also can customize who can access various projects. If you already use other systems, you can integrate them into your account, including Google Drive, Dropbox, and Zapier.

The open-source framework is one of the best parts of this tool, letting you create any integrations and other features you may want. You can also get more detailed reports, and you can add on any people you want, including third-party agents or freelancers. You can choose between different pricing structures depending on the size of your team.

Monday Features:

  • Collaboration tool for multiple employees.
  • Visual display of progress.
  • Easy communication: tag people.
  • Email notifications
  • Execution Board – with big screen display
  • Integrations: Dropbox, Google Drive, Pipedrive

9. ProofHub

The user-friendly aspect of ProofHub is one of the first things you’re going to like. From there, you’ll love that it’s got a minimal learning curve. You can organize the projects you want to create, the teams that are responsible for them, and more. You get to customize everything from the color scheme to the names and logos that you use. There are even six different language options, so you can make it work for your team even if you’re international.

When you set up each of your team members, you’ll be able to assign roles and provide only the level of access that each team member needs. You also get mobile options that work with both iOS and Android devices. On top of that, you can choose between two different versions that vary from $55 to $99 per month

ProofHub Features:

  • Collaboration
  • File sharing
  • Gantt charts
  • Idea management
  • Product roadmapping
  • Multi-language
  • Chat

10. Teamwork

With this tool, you’re creating workflows, and you’re doing it in a way that’s simple for people to understand and get a handle on. You can create different projects, milestones, and tasks and even use it on any of your devices. This system works on iOS, Android, Google Chrome, and Web. That means any of your users and team members can access it no matter where they are or what type of device they use. And you can check in to see just what they’re doing through the snapshot view.

You get to assign high, low, and medium priority to tasks, see how your team is doing and even set up the start dates and due dates for everything. You’ll also be able to use Gantt style timelines to keep an eye on everything. And you can try out the whole thing for free for 30 days. Then you pay based on the number of people who are on your team.
Teamwork Features:

  • Workload
  • Templates
  • Collaboration
  • Board View
  • Time Tracking
  • Milestones

Best Project Management Tools

1. TeamGantt – for seamless scheduling

TeamGantt is a project scheduling tool that makes scheduling a breeze. Though its timeline charts may look complex, they’re actually simple and self-explanatory, and you can create your own charts just by dragging and dropping – no training necessary. Perfect for people who like to envision project progress with a timeline, TeamGantt is also handy for getting everything together in one place; all related conversations and files are pinned to the appropriate task or project.

2. Timely – for coordinating resources & workloads

Good time management is central to good project management, and luckily Timely helps make both a doddle. By using automatic time tracking, it can help you keep accurate records on how project time and budgets are actually spent. All your team’s logged project activity is fed into a central dashboard, so you can make sure everyone is working to your priorities with a balanced workload. Real-time budget spend tracking and team capacity bars give you full resource visibility without digging for any information. From keeping within deadlines to seeing who’s heading for burnout or available to help out, Timely is unsurpassed when it comes to managing team resources. Its precise time records are also essential when it comes to making better estimates for future projects!

ALSO READ:   Best Project Management Software for Enterprise

3. GanttPRO – for visualizing progress

GanttPRO is a Gantt chart-based project management tool that is highly appreciated by teams from all over the world. It offers an attractive Gantt chart timeline where it is so easy to create, assign, and track all of your team’s tasks, assignees, dates, projects, and project portfolios. You can quickly make changes in your plans literally in a few clicks and in most cases, by simply dragging and dropping elements. GanttPRO is also a good fit for those teams that need to keep all project-related information in one place.

4. ProofHub – for mapping, assigning and following tasks

When it comes to project management simplicity, ProofHub is a tool for every kind of team. It effectively combines multiple project planning and communication tools under one roof. With its smooth onboarding process, you can quickly get to grips with it, even if you’ve never used a project management tool before. Step-by-step tooltips guide you through its impressive feature set and clean interface, which you can customize according to what you want to see. From adding tasks, assigning work and setting deadlines, to discussing projects, planning and sharing files, ProofHub offers supreme control – for both teams and projects.

5. Wrike – for project task management

Wrike is known for being one of the very best project management tools around, and thankfully you don’t need hours of training to get familiar with its different services. On the dashboard you can see all pending tasks, with upcoming or overdue assignments highlighted for ease. Importing and exporting from Google Docs can be done with just a click – a basic service that’s still sadly (and strangely) missing from many other project management apps. Though a multipurpose tool, Wrike is probably best at measuring project progress and assigning tasks, so be sure to get familiar with these services when you first play around.

6. Basecamp – for structuring project communication

The multipurpose Basecamp is another favourite for restructuring communications and keeping on top of different tasks. It’s especially great if you work remotely as it gets everything onto one page – so if you find yourself searching fruitlessly for old documents or important info, Basecamp will be a godsend. It’s simple to create individual to-do lists for every project, and if you forget about a task, the software is smart enough to give you a nudge. Basecamp’s straightforward message boards and scheduling abilities are also worth mentioning – they’re great for keeping all the discussions your team has throughout a project’s development in one place. Think of it as an information hub for organizing the project.

7. Asana – for simplified, streamlined collaboration

Known to be one of the most versatile and flexible project management tools around, Asana is unrivaled when it comes to streamlining collaboration. This tool allows you to map out each individual step within a project, create and assign tasks, get the latest updates from team members, keep notes and ask questions, alter task deadlines, and keep on top of your to-do list. The most basic Asana version is free, easy to get to grips with, and delivers detailed reporting on your strengths and weaknesses.

8. Trello – for visibility and coordination

If you ask people to name a simple project management tool, Trello will no doubt be one of the most they mention. This user-friendly tool keeps tabs of absolutely everything, and gives you a unique shared perspective on both tasks and projects. The simple, visually appealing design is easy to get used to, and you don’t need any training to start setting up workflows, allocating tasks or uploading documents. The free version allows you to create and access numerous boards for every project, and you can drag and drop lists and files between boards with a few simple clicks. Great for staying updated on task progress!

9. ProProfs Project– for effortless project management

ProProfs Project is a user-friendly tool that thrives on unmatched task management capabilities. You can effortlessly create, prioritize, and assign tasks across multiple projects within seconds. Its intuitive interface offers multiple project views such as Gantt charts and Kanban boards, giving you a quick overview of project tasks and activities. Moreover, you can fetch actionable reports and gain insight into task status, time spent on a particular task, and much more. Also, the tool allows seamless team collaboration with features such as instant messaging and task comments that enable a smooth-flowing project.

Conclusion

If you’re looking to improve the way that your team runs and to make sure that you’re on top of everything, then you need the top 10 best project management tools in 2020. Well, that’s precisely what we have here. Hopefully, one or even several of these will turn out to be the best tool for your team. You can make sure that you have everything you need to keep your team on task and ready to go, no matter what you need next. Each of these tools has excellent features, and we know that you’re going to love them. Check out how each of them can work for you and where you can get signed up with any of them.

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