The right appointment scheduling app for your business can be a huge boost to your productivity and profitability in a lot of ways, not the least of which is increased time in the day for actual work. There are countless app to help you manage your calendar events, but this one is special because it allows you focus on other aspects of your business.
This particular app scheduling service tracks all events and meetings by date and time. You can also make notes for each event or meeting, but you’re not required to do that. The only thing the app tracks is the people who attend — who you’re meeting with and how long their meeting takes, and that’s it.
Woven
Best Calendar App for arranging meetings
Woven is a calendar app specifically designed to help business people arranging meetings and other events with others.
Most suitable for: Busy professionals
Pricing: Free
Platforms: iOS, Mac, Windows, Web
For the Woven app, the mobile view doesn’t show the calendar view with each day but does show key dates and recent updates from your plan.
Key features
- Smart Templates: Most professionals have meetings where the details repeat often; for instance, perhaps your marketing meetings always take place in the same building and room. Smart Templates let you create a template for these meeting types, to save you entering the same information each time.
- Scheduling Links: Scheduling Calendar feature allows people to agree on a meeting time without having to get involved in endless email discussions. Instead, you just share a special scheduling link. Guests click on the link and select the most convenient time from those you offer.
- Availability Sharing: The Availability Sharing feature allows other people to see if you are free or busy at a specific time, without letting them see all the contents of your calendar.
- Group Polls: Group Polls are one further way of agreeing on the time of a meeting collectively. Once you activate your poll, Woven collects the votes, and reports back the results, leaving you to make the final decision on when to schedule the meeting.
Google Calendar
As you might expect, Google Calendar is included in Google’s extensive toolkit. That means it integrates well with countless apps, and seamlessly with other Google products like Gmail or Google Workspace. It’s also an easy way to gather all of your information in one place.
Google Calendar has all the simple but effective power that you probably expect from a Google product.
Features:
- Create multiple color-coded calendars from a single account
- Use an advanced search function to navigate your calendar
- Collaborate with coworkers if you’re using Google Workspace
Another bonus for Google Calendar is its cross-device capabilities. You can access it on any Android or iOS platform. There’s also a desktop option, meaning you don’t have to worry about what devices you or your colleagues are using.
We recommend Google Calendar for anyone who uses Google products frequently. The automatic integration makes getting started ultra-easy. You’ll also have a lot less work to do on the back end since you won’t have to manually add Gmail events.
Google Calendar is also one of the best calendar apps for third-party integrations. Therefore, you might want to consider it if you use tools such as Trello or Zapier frequently.
Pricing: Free. There are no premium options locking off specific features.Get started with Google Calendar now
Timepage
You probably spend a lot of time on your calendar app. As such, you might want your schedule to be stylish. Timepage, a program from the Moleskin company, strives to meet this need.
Timepage may be the best calendar app if you’re seeking a streamlined, modern option. The aesthetics are also highly customizable. Therefore, it’s easy to make the schedule feel more like your own or modify it to match your business’s branding.
Features:
- A choice of 19 professional themes and five different accent colors
- The option to enable smart alerts for real-time events such as weather
- A unique heatmap function that helps you see the busiest times in your schedule
While these features are appealing, they’re unfortunately limited to certain Apple products. You can only use Timepage if you’re an iPhone, iPad, and/or Apple Watch owner. If you work with people who don’t own any of these devices, this might present an issue.
There’s also no desktop version, though the developer does have plans to add one. With that being said, you can still sync your Timepage calendar to desktop solutions like Google Calendar, Apple Calendar, and Exchange.
Nevertheless, Timepage is still a smart choice if you’re an Apple user who cares about aesthetics. This can be especially true if you spend a lot of time organizing your calendar, or if you need it to look attractive for clients.
Pricing: As for pricing plans, all billing is handled by Apple. Plans start at $1.99 per month. You can also pay $11.99 per year. However, keep in mind that each device app is a different membership. If you want to use Timepage across all three, you’ll have to pay $19.99 per year.Get started with Timepage now
Fantastical
Fantastical is an app that marries design with top performance. Lightning-quick load times make navigating through the interface a breeze. This applies even if you used any of the 14 dynamic widgets designed to upgrade its functionality.
These widgets enable you to personalize your calendar in various ways – and leave out any features you don’t need.
Features:
- Add file and photo attachments to your events
- Turn your more frequent tasks into templates, to streamline your calendar use
- Add and join conference calls directly from the app
Fantastical is another Apple-only option. It’s limited to Mac computers, iPads, iPhones, and Apple Watches. However, adding calendar accounts from other providers is simple. This flexibility makes Fantastical one of the best calendar apps in this category.
We suggest that you look into Fantastical if you have a need for speed. Minimum loading times mean you’re unlikely to feel slowed down by your calendar. It also works on a freemium scale, so it’s perfect if you want the option to upgrade without the pressure to commit.
Pricing: Fantastical comes in a free version with limited features. However, it also offers pricing plans. You can pay $3.33 per month for a single plan, or $5.42 per month for up to five users. If you want to use it in a professional capacity, you’ll need to contact the company directly.Get started with Fantastical now
TimeTree
TimeTree is dedicated to keeping your work and personal calendars from interfering. Once you sign up, you’ll be provided with a clean, minimalist layout.
The emphasis here is less on flashy features and more on communication. However, that doesn’t mean there’s a lack of functionality. You can think of TimeTree as more of a paper calendar base with an upgrade: it primarily helps you schedule events and take down memos.
Features:
- A built-in way to add memos to your and your colleague’s calendars
- Optional inclusion of public calendars to help you keep track of holidays
- A unique timeline feed layout to help you scroll through your schedule
TimeTree is very flexible when it comes to devices. You can use it on iOS, Android, and a variety of tablets. Additionally, the web-based version means that any kind of computer can work with TimeTree.
In particular, TimeTree is useful for small groups. This applies whether you’re organizing a hectic family schedule or running a successful small business.
Sharing your to-do lists can help keep your entire inner circle in the loop without a lot of fuss. TimeTree is also compatible with nearly every device, so you won’t have to worry if your group has different technical preferences.
Pricing: 100% free.Get started with TimeTree now
My Study Life
While My Study Life is designed for those working in the education industry, its powerful features make it one of the best calendar apps for any kind of user. My Study Life enables you to store notes, track projects, and securely store your data.
Features:
- Reminders for upcoming tasks or events
- The choice between academic and traditional timetables to best fit your needs
- Cloud data storage to provide offline working capabilities
My Study Life is another flexible option. You can use it regardless of your operating system: Android, iOS, or any type of desktop computer.
As you might expect, My Study Life is a strong choice for students. You can sync your assignments with scheduled events such as tests. Moreover, the same features also make this calendar app a smart choice for educators or anyone working in that field.
We also highly recommend checking My Study Life out if you’re a freelance worker. The calendar has been designed for students who often have multiple unrelated assignments. As such, My Study Life is an effective way to handle the similar structure of variable client work.
Pricing: 100% free. There’s no cost to use it and no premium options available. All you have to do is sign up.
Apple Calendar
A powerful and lightweight calendar app for iOS and Mac
Installed for free on Mac and iOS, Apple Calendar is a great option for keeping your calendars synced across all your Apple devices.
Most suitable for: Apple users.
Pricing: Free
Platforms: macOS, iPhone, iPad, Apple Watch
Key features:
- Built into Apple: Apple Calendar is pre-installed on all Apple devices, so there’s nothing to download, and it’s easy to sync your calendars across all of them. Plus, you can view and update your calendars via the iCloud web app.
- Clean and simple design: The beauty of the Apple Calendar lies in its simplicity. As with almost all Apple software, the interface is super-elegant, the features work smoothly and the app is very intuitive to use.
- Colour coding: Apple Calendar allows you to create multiple calendars for different areas of your life, and color-code them accordingly. That way, you can glance across your work, family, and personal events without fuss.
- Travel Time: Travel Time calculates when you need to leave for an event based on the likely length of your journey, using Apple Maps, and what mode of transportation you’ll be using to get there. Apple Calendar syncs with Apple Maps, although not with Google Maps.
Conclusion
It is a common misconception that a user must have a physical office to use an appointment scheduling software. This is not true in most cases. Users, in the past, have been using appointment scheduling software for business reasons.