We understand that it’s hard to find the best free meeting scheduler. So, we’ve done it for you. We’ve compiled a list of the best free meeting scheduler based on the most popular online search terms. We’ve also put together information about how to use these different types of meeting scheduler, which free meeting scheduler has the best interfaces, and even compared free meeting scheduler.
There are several free meeting schedulers available. But, not all of them are the best meeting scheduler to use. Use these online meeting scheduler calendar planner to compare the meeting scheduler that you are currently using, to other free meeting schedulers that are available.
Calendly (Web)
Calendly lets other people schedule meetings with you by showing them your availability and offering them different types of meetings they can book with you. It’s an ideal app for anyone who gets a lot of meeting requests and needs a simple but clear reply.
You start by giving Calendly insight into when you’re free by connecting it to your calendar (Google Calendar, iCal, Microsoft Office 365, or Outlook). Then you create different meeting options for the types of meetings you offer, such as “30-minute phone interview” or “initial client intake meeting.” Calendly has a slew of details you can add to each meeting type you offer. Finally, you send a link to people who need to schedule meetings with you so that they can see when you’re available and request the meetings they need. A free plan supports one type of meeting, but starting on the Premium plan, you can make as many types of meetings as you need.
Calendly syncs all the confirmed appointments to your calendar and offers to create an event on your invitees’ calendars as well. There are tools for setting up an automatic reminder email to attendees, too.
While Calendly works well for scheduling meetings with individuals or team members within an organization, its custom events and outgoing links make it ideal for connecting with external clients, customers, and colleagues. Calendly has extensive integration options, including Salesforce, HubSpot, Zoom, GoToMeeting, and Zapier, but you do need to subscribe to a paid plan to get the full benefits here.
By connecting Calendly to Zapier, you can do things like create new Zoom meetings whenever a new meeting is scheduled or add new meeting attendees to your email marketing list. Here are some examples to get started with, but you can customize the workflow to use your favorite apps.
Calendly Pricing: Free with limited features; paid plans from $8/month
Calendar
Integrating with Apple, Google, and Outlook Calendars, as well as various sales and productivity tools, this online meeting scheduling tool does more than just book appointments. Calendar uses AI to allow you to automatically book meetings according to your availability and everyone else’s, while also providing transcriptions and analytics that break down where you waste most of your time.
Calendars 5
Calendars 5 is perfect in both tasks and events management. It runs on any iOS device so you don’t have to worry about what iPhone model you have.
Some of its amazing features include:
- Natural language input system.
- You can create and edit tasks and events both online and offline.
- It illustrates your day, week and month on the iPhone screen in a fine way.
If you choose to subscribe for Interesting Calendars, you will be charged a price according to the selected plan.
Price: Free or US $ 6.99 for Interesting Calendars
Download: Calendars 5
CalendarHero (Web)
CalendarHero (formerly Zoom.ai) is similar to Calendly, in that you can create different meeting types of varying durations and share links so people can schedule meetings with you. You can integrate it with your calendar so it automatically learns when you’re free, or you can manually set availability.
The service also comes with a litany of features to customize your event, including adding location details (if you’re meeting in a physical location) or video conferencing details (if you’re meeting online). If you use Google or Microsoft single sign-on to log in to your CalendarHero account, then it can automatically create video chat meetings without any extra setup.
If you upgrade to one of CalendarHero’s paid plans—starting at $8/month—you can get additional features like the ability to collect payments for your events, or get more than two meeting reminders per month.
CalendarHero has a lot of overlap with Calendly, but it comes with more built-in meeting types in the free tier and has a few more tools for customizing your meeting details. If you’re looking for a step up to manage all the various kinds of meetings you need to schedule, CalendarHero is a great option.
By connecting CalendarHero to Zapier, you can automatically add people who schedule a meeting with you to your email marketing list, or send yourself a text whenever you get a new meeting request.
CalendarHero Pricing: Free with limited features, paid plan from $8/month
Doodle
You’re probably already familiar with this online meeting scheduling tool, as many people use its free version. With a simple interface, Doodle lets you set your availabilities for a specific group meeting, and allows every participant to choose their preferred dates. With the paid version, you can automatically create a meeting in everyone’s calendar at the chosen time.
Outlook
Outlook lets you have all your emails and calendars managing in one place on your iPhone. It is an app provided by Microsoft Corporation and it is free for download.
Some of its features include:
- You can quickly swipe an item to schedule, delete and archive. You can share your meeting availability with just a tap.
- It lets you find everything you need with a new search experience: files, contacts and upcoming trips.
Price: Free
Download: Outlook
ScheduleOnce (Web)
ScheduleOnce, by OnceHub, lets you create multiple meeting types—including the default 15-, 30-, and 60- minute meeting types—and share one link that guests can use to schedule a meeting with you. Then, people can pick a date and one of your available time slots to book an appointment.
So yes, it’s similar to many of the other services we tested, but what makes it stand out is that it has one of the most generous free tiers among all the meeting scheduler apps we looked at. It’s free for up to 25 users, you can create unlimited meetings and meeting types, and even sync with various video meeting services.
This app syncs with Google Calendar, iCloud, and all of Microsoft’s calendar services, including Exchange, Outlook, and Office 365. For video conferencing, it can also connect to Zoom, Google Meet, Microsoft Teams, GoToMeeting, and Webex Meetings. On top of being a wider list of video services than many of the other apps we tested, this is also included in the free tier.
If you want to upgrade to the paid tiers, you can get unlimited users, integration to tools like Salesforce, and the ability to customize the branding for your meeting schedule pages. At that point, you’re almost certainly looking at corporate use cases.
You can get even more out of ScheduleOnce by connecting it to Zapier. With these integrations, you can do things like email your customers with a Zoom link whenever new meetings are scheduled or create new contacts in HubSpot from your bookings.
Bookafy
This product is great for scheduling appointments with candidates, employees or partners. Every staff in your organization can sync their calendar to Bookafy to show real time availability. Bookafy automatically sends confirmation emails, text message reminders, syncs to Teams, Zoom and Webex (plus others) to make for a really great automated appointment setting process. Bookafy syncs with Google, iCloud, Outlook and Exchange. Book one on one appointments (customer/staff), group events (multiple customers/staff) or multi staff appointments (multiple staff/one customer) which is a great combination for HR teams that need to book initial interviews as well as group meetings or panel interviews.
Tiny Calendar
Tiny Calendar works well with both Google and iOS calendars. Inheriting its features from Google and iOS calendar, Tiny Calendar makes these two calendars more accessible and powerful on your iPhone.
Its features include:
- Natural language input, drag and drop, gestures control and other smart methods to predict your intention and help you create and edit your events more easily.
- The app supports 7 more standard views: day, week, month and so much more.
- It can work offline. You can create, edit and delete events when you are offline.
Price: Free
Download: Tiny Calendar
Conclusion:
These meeting schedulers are the ideal tools for office meetings and group events (15 people or less). They are simple, easy to use and do not require any downloads. You can even sync your Google Calendar with them! Meetings will be scheduled with reminders and you can watch as your calendar fills up. Your meetings will be added to your calendar and you’ll be able to share them (with others) via e-mail, text or mobile.”