Globally, small and medium size enterprises (SMEs) form the backbone of the economy and create a significant part of the gross domestic product. Over 70% of active SMEs globally generate less than $100,000 in revenue annually, and many don’t have adequate staff to take care of payroll, tax and regulatory requirements. This is where Payroll Software in Malaysia for Small Businesses comes into play!
Finding a great payroll software for small business in Malaysia can be quite a challenge. In fact, if you’re a SME owner, you probably have been frustrated by weeks of doing research and interviews with potential candidates for your payroll needs.
1. HR2eazy
| BEST FOR: | Comprehensive |
| PRODUCTS: | https://www.hr2eazy.com/ |
| WEBSITE: | https://www.hr2eazy.com/ |
| ADDRESS: | HR2eazy Sdn. Bhd. 1191683 – D Unit 07-05, Level 7, Tower A, Vertical Business Suite Avenue 3, Bangsar South No.8, JalanKerinchi, 59200 Kuala Lumpur, Malaysia |
| CONTACT DETAILS: | + 603 2242 4024; sales@hr2eazy.com |
| OPERATING HOURS: | Mon to Thurs 9:00am-6:00pm Fri 9:00am-6:30pm |
To minimise your manual workload and focus on your company’s growth, the user-friendly yet secure HR2eazy is the best payroll software in Malaysia. It is easy to navigate, helping you do your payroll- and HR-related tasks in just a few clicks.
It can be used to prepare multiple payrolls, with a comprehensive report that contains overtimes, unpaids, allowances, and deductions. There is also a salary reconciliation report to help you keep track of your finances and file your taxes right.
Further easing your payroll concerns, this best payroll software in Malaysia is guaranteed to be compliant with bank advice as well as Malaysian statutory regulations. It also provides an online payslip and forms EA and E for transparency.
Furthermore, this best payroll software in Malaysia is equipped with a mobile sign-in so your employees can log into work anytime, anywhere. Meanwhile, employers are able to see where the sign-in happened in Google Maps.
Highlights
- Easy to navigate
- Secure
- Comprehensive reports
- Compliant with bank advice and statutory regulations
- Mobile sign-in for employees
- Employers can see where sign-in was done
Customer Reviews
Jessye, HR manager of the company SNSoft, said:
“HR2eazy system is kind of a very flexible system that could customise based on client needs. All the modules are not just focus on payroll processing but also others element in Human Resources area such as recruitment, e-leave, e-claim and so on.”
2. Sage
| BEST FOR: | Affordable |
| PRODUCTS: | https://www.sage.com/en-my/payroll-software/ |
| WEBSITE: | https://www.sage.com/en-my/ |
| ADDRESS: | Sage Software Sdn Bhd (441389-K) Suite 1B-6, Level 6, Block 1B, Plaza Sentral Jalan Stesen Sentral 5 Kuala Lumpur Sentral Kuala Lumpur, Malaysia-50470 |
| CONTACT DETAILS: | +1300 88 7243; +60 3 2272 9999 |
Streamline your payroll process with the help of one of the best payroll software in Malaysia from Sage. With their superb payroll system, you will be able to minimise your HR team while maintaining employee satisfaction and keeping your employees’ data secure.
This accurate payroll software is also known to help small to large companies avoid penalties from filing incorrect taxes. Plus, it has reliable software updates that can assure your firm’s compliance with the latest employment and tax legislation.
This best payroll software in Malaysia is so convenient that you can pay your employees from anywhere, anytime. The best part is, you can get these impressive features from Sage at an affordable price.
Highlights
- Keeps employees’ data secure
- Accurate
- Reliable software updates
- Updates you of new employment and tax legislation
- Pay your employees anywhere, anytime
- Affordable
3. PayrollPanda
| BEST FOR: | Self-service |
| PRODUCTS: | https://www.payrollpanda.my/ |
| WEBSITE: | https://www.payrollpanda.my/ |
| ADDRESS: | E 2-1-1 Commercial Unit, Bukit Utama 1, Changkat Bukit Utama PJU 6, Bandar Utama, 47800 Petaling Jaya, Selangor, Malaysia |
| CONTACT DETAILS: | +60 3 2787 9168; admin@payrollpanda.my |
PayrollPanda is one of the best payroll software in Malaysia for its ease of use. With its user-friendly interface, you can run your company’s payroll on the go without having to do any training.
It can do virtually everything you require from payroll software and more. It automatically generates payroll, payslips, and forms as well as payroll summary and other reports.
On top of these, it also handles the processing of bulk payments to employees and statutory bodies.
However, perhaps the most convenient feature of this best payroll software in Malaysia is the employee self-service where staff can apply for leaves, check their leave allocation, and view their payslips themselves.
This also comes with a leave management feature where employers can approve leaves with the click of a button. With this best payroll software in Malaysia, you can manage your payroll securely, anytime and anywhere.
Highlights
- User-friendly interface
- No need for training
- Can process bulk payments to employees and statutory bodies
- Employee self-service feature
- Quick and easy leave management
- Manage payroll anytime, anywhere
Customer Reviews
This best payroll software in Malaysia has received many good reviews from its users. Wasim Islam, director of the Chiropractic Specialty Center, said:
“Fantastic idea. Fantastic product. Previously had to go to multiple offices monthly to make statutory payment.”
Another client, Director Jobby Cheong of Jetwork Technology Sdn Bhd, reviewed:
“Does not need much technical knowledge to setup the tool, which I can setup within a day and start using it. The support is helpful and quick.”
4. BOSS Solutions
| BEST FOR: | Customisable |
| PRODUCTS: | https://bosssolutions.com.my/ |
| WEBSITE: | https://bosssolutions.com.my/ |
| ADDRESS: | 22, Jalan Puteri 4/2, Bandar Puteri, 47100 Puchong, Selangor, Malaysia |
| CONTACT DETAILS: | +603 8061 6836; enquiry@bosssolutions.com.my |
| OPERATING HOURS: | Mon to Fri 8:30am-5:30pm |
BOSS eliminates the need for manual calculations, all while ensuring that the company always complies with Malaysia’s statutory laws.
This best payroll software in Malaysia can handle multiple company transactions at a time. Having different types of payment modes for your employees is not a problem as it can calculate hourly, daily, and monthly salaries.
Users can further customise the computation for allowance, overtime, and shift calculation with a built-in formula builder. You can also define your company’s payslip format to show all the information you deem important.
On top of these, the software generates detailed reports employees can easily go over for better people management.
With this best payroll software in Malaysia, employees can also log in conveniently using a mobile attendance app. For employers, on the other hand, it allows a real-time HR system for monitoring.
Highlights
- Multiple transactions at a time
- Can calculate hourly, daily, and monthly salary
- Built-in formula builder
- Customise company payslip
- Mobile attendance app for employees
- Real-time HR system
5. Ramco
| BEST FOR: | Innovative |
| PRODUCTS: | https://www.ramco.com/payroll-software/ |
| WEBSITE: | https://www.ramco.com/ |
| ADDRESS: | 3B-5-3 Block 3B Level 5, Plaza Sentral, Jalan Stesen Sentral 5, Kuala Lumpur – 50470 |
| CONTACT DETAILS: | contact@ramco.com; +6 03 22603978 |
Ramco is considered the best payroll software in Malaysia and other parts of the world. It won the Best Payroll Software award, trusted by Fortune 500 and multinational corporations across Asia, Australia, Middle East, Africa, United Kingdom, and more.
Despite being global, it offers compliance with local statutory regulations. At the same time, while it is quick to use and has a simple user experience, it strives to stay ahead of other payroll software.
With Ramco, users can view payroll and workforce information on mobile, tablet, and desktop. They also boast an innovative facial recognition- and voice-based user interface powered by Google Assistant and Alexa, where one can check their payroll through voice without having to log into the software.
Highlights
- Best Payroll Software
- Trusted by Fortune 500 and multinational corporations worldwide
- Follows local statutory laws
- Simple user experience
- Accessible through mobile, tablet, and desktop
- Facial recognition- and voice-based user interface
6. Netiquette
| BEST FOR: | Cloud-Based Solutions |
| PRODUCTS: | http://www.mynetiquette.com/netiquette-payroll.html |
| WEBSITE: | http://www.mynetiquette.com/index.html |
| ADDRESS: | Unit 12-3A, Level 12, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur |
| CONTACT DETAILS: | Hotline Support : 1700 81 8010 |
Turnt to Netiquette for Accounting, Inventory, GST compliance cloud solutions that is designed for small and medium businesses. Netiquette’s payroll system is a cloud-based payroll system in Malaysia where users can coordinate and manage human resource matter in business.
The payroll system caters to all human resource administration and always makes sure that the payroll are at your fingertips. With its multiple payment modes, users can manage employees’ salary, e-leaves and the employees can proceed e-submission which will safe a plenty of bureaucracy works.
Highlights
- Cash Saving
- Reliability
- Increase productivity
- Reporting
7. People HCM
| BEST FOR: | Configurable & User Friendly |
| PRODUCTS: | https://www.peoplehcm.com.my/ |
| WEBSITE: | https://www.peoplehcm.com.my/ |
| ADDRESS: | vData Consulting Sdn.Bhd Level 26, Menara Maxis, KLCC, 50088 Kuala Lumpur, Malaysia. |
| CONTACT DETAILS: | hello@peoplehcm.com.my | +603-2615 2669 |
People HCM provides innovative and leading Human Resource solutions and services that is engineered to give your organization the competitive edge. They are the vision of a professional team with a wealth of experience in transforming human capital into the vital key that drives an organizations success.
Coming together, they seek to leverage their skills and understanding of contemporary HR management practices to provide their clients the effective solutions and services.
Collectively, their professionals at PeopleHCM have more than 20 years’ experience in HR and Operation software development, project implementation as well as helpdesk support. Their experiences are gathered from having productive worked with >700+ distinguished companies.
Highlights
- 30+ modules in single platform (Operational HR+ Talent Management + Business Analytics) Reliability
- Track records with Fortune500 Clients & multinational corporations
- Payroll Audit Advisory to meet accuracy and compliance
- Easy & Powerful end user Business Intelligent Tool
- Interactive Management Trend Dashboard
8. Actpay Payroll Software
| BEST FOR: | Payroll software |
| PRODUCTS: | https://actpayroll.com/payroll-software-pricing/ |
| WEBSITE: | https://actpayroll.com/ |
| ADDRESS: | 510, Blk A4, Leisure Commerce Square, Jln PJS 8/9, 46150 Petaling Jaya, Selangor, Malaysia |
| CONTACT DETAILS: | +60 18-971 6623 |
Applied Computer Technologies is a software company whose personnel have been in the industry since 1986. Actpay’s design is a result of years of complex customized payroll software development for multiple industries.
Actpay is written specifically for Malaysian SMEs to simplify and speed up monthly payroll calculations, submissions and reporting processes. Although easy to use, Actpay payroll software has a comprehensive set of features. Customers include doctors, accountants, factories and colleges. Handle up to 400 payroll staff at a very affordable price.
Actpay’s simple interface and intuitive design will get you started with your payroll calculations immediately. The main reason for this simplicity is the Actpay Monthly Screen. All calculations and data can be viewed on one screen, making it easier for data entry and corrections.
Actpay is approved by LHDN. Get 100% correct PCB calculations every time. Actpay includes a special feature that allows you to verify PCB calculations using the LHDN online PCB calculator.
Highlights
- Affordable Payroll Software with no hidden costs. As low as RM1 per day
- Excellent Free Online Chat Support. Chat response within seconds. No long wait times.
- Easy to Use. 70% of customers manage to use Actpay without any training.
- Secure Offline payroll software. No Internet connection needed.
- All data and reports can be exported to PDF and Excel for further processing
9. Talenox
| BEST FOR: | Small Business HR and Payroll System |
| PRODUCTS: | https://www.talenox.com.my/en/pricing |
| WEBSITE: | https://www.talenox.com.my/en/ |
| ADDRESS: | Malaysia |
| CONTACT DETAILS: | hello@talenox.com |
Use Talenox to manage staff profiles, payroll, and leave. Talenox is designed to be so user-friendly that non-HR professionals can use it right away. It is also always updated with the latest Employment Act and statutory regulations.
With their help, you can run your payroll online and generate monthly pay records punctually. Your employees can view their payslips online anywhere, anytime.
Highlights
- One central dashboard
- Easy for newbies
- Compliance comes first
- Self-sufficient HR
10. Swingvy
| BEST FOR: | All-in-one HR cloud software for small and mid-sized businesses |
| PRODUCTS: | https://www.swingvy.com/my/products/hr-hub |
| WEBSITE: | https://www.swingvy.com/my/home |
| ADDRESS: | Malaysia |
| CONTACT DETAILS: | Book a free online demo: https://bit.ly/3m56a1x Contact via email: support@swingvy.com |
Swingvy is a modern all-in-one HR, payroll, and benefits platform for small and mid-sized businesses. By seamlessly connecting all HR information — employee data, payroll, claims, leave and benefits — Swingvy automates administrative HR work enabling SMEs to improve their people management, and remain compliant with local statutory regulations.
Samsung-backed HR software Swingvy was founded by three South-Koreans Jin Choeh, Hyojun Lee, Jahun Koo and a Malaysian, Tho Kit Hoong in late 2016 with a mission to create a workplace where work empowers people.
Certified and approved by LHDN, Swingvy comes with a mobile app, which means you can easily access anything that needs to be checked and approved on the go!
Additionally, Swingvy’s all-in-one People Operations Platform is trusted by over 9,000 companies, and has offices in Kuala Lumpur, Singapore, Taipei and Seoul.
Highlights
- LHDN approved payroll software with local bank integration
- Claims, leave management and payroll tools integrated into HR software
- Supports integrations Google Calendar, Xero etc
- Time & Attendance mobile app with GPS tracker
- Free onboarding migration for the first time
- HRDF claimable training
- No-hidden pricing, pay for what you use starting from RM8.50/employee/month*
Customer Reviews
Here’s what some people have to say about them:
“Swingvy HR platform took care of the tedious HR tasks and gave us the freedom to focus on other parts of our business.” -CK Chang, Founder of OXWHITE
11. Lightman
| BEST FOR: | HR solutions |
| PRODUCTS: | https://lightman.com.my/payroll-management/ |
| WEBSITE: | https://lightman.com.my/ |
| ADDRESS: | Malaysia |
| CONTACT DETAILS: | https://lightman.com.my/contact/ |
Lightman has helped organizations in all industries achieve extraordinary success. Whether you’re a midsize organization or a large enterprise, their cloud-based HRMS system gives you deep insight into your business and the flexibility to adapt to change.
With their help, you can take total control over defining pay items and their statutory behaviors in payroll calculations, leveraging the advance formula builder. You can also manage your payroll centrally for multiple companies.
Their payroll management system also has country specific statutory compliance for South Asia and South East Asian region with automatic updates upon policy revisions. Supported countries include Singapore, Malaysia, Brunei, Thailand, Myanmar, Cambodia, Sri Lanka, Bangladesh, Pakistan, and Maldives.
Lastly, with their help you can take data driven decisions by analyzing past pay data by leveraging HCM custom reporting tools. Lightman Payroll currently supports Singapore, Malaysia, Thailand, Brunei, Myanmar, Cambodia, Sri Lanka, Bangladesh, Pakistan, and Maldives Payroll statutory requirements.
Highlights
- Centralized Multi-Company Payroll Administration
- Advance Payroll Formula Builder
- Country Specific Statutory Compliance
- GIRO and eSubmissions
- Analyze your Payment Data
- Strong Support For South East Asian Territories
Conclusion
You have a payroll software but your concern about the management of the business is not lessened. In fact, running a payroll system will require some tasks from you so that your company can run smoothly. Here are 10 things you should know to be able to do good payroll operations in your business.