Are you looking for a free task management software? We know how it feels different using a tool like this, instead of old-fashioned ways such as writing what you need to do on a paper. And we also know that with so many options in the market, it becomes a hard task to choose the best one.
What is task management?
Task management is the process of managing a task through its life cycle. It helps in various types of project planning, testing, tracking, and reporting. There are many task management software which allow you to track and achieve project goals. It offers features like file sharing, real-time page co-editing, text & video chat, sharing and collaboration. Task management is an essential part of work projects —and for most of our personal lives too. Some people may think that it is just controlling their daily to-dos with checklists. But no.
Since your tasks are the building blocks of plans, projects, and whatever necessary to keep life in order, managing them requires a few steps. The main steps are tracking, adding deadlines and delegation, when it comes to collaboration inside teams. That’s why notebooks, pens, or even spreadsheets aren’t enough for more complex contexts anymore. These are too simple solutions when you need to collaborate with other people or organize your to-dos in a way you can easily track their progress.
Task management software is built specifically for the purpose of improving your experience while managing your to-dos, and they are essential for people who want to organize your work and enhance your productivity.
TIMECAMP
TimeCamp is a 100% free time and task tracking software for unlimited users with an automatic time tracker. TimeCamp is one of the most advanced time management systems on the market. It comes with useful features, especially regarding task tracking and management, and workflow management.
You can track tasks, projects and activities by categories including website and app usage, monitor the due dates, and automatically generate accurate timesheets. It can help you stay on track, budget, and always be on time. It’s a great free task tracking software because it allows you to track progress of your entire team, including remote workers and people who are spread all over the world, for example being on a business trip. TimeCamp bring their results together in one place as if your team was in one office!
TimeCamp is the best task management software with project management features, task list, timeline view, and one-click time tracking.
WRIKE
Wrike is a cloud-based collaboration and task management tool. It helps you to scale across teams in any business. The tool allows you to set priorities and align your team to work faster and smarter.
Features:
- View real-time reports and status for all kinds of team projects.
- It helps you to turn strategy into an actionable plan to achieve success.
- Allows you to collaborate with your team to achieve better results
- Helps you to organize your project to share the workload wisely
- Provide accurate and up-to-date info to make them create an exact deadline.
MEISTERTASK
MeisterTask is an online task and project management platform designed to be as helpful as possible in the project management process. With the tool, you can monitor the progress of your projects or help the team members to collaborate with each other seamlessly.
This tool provides an approachable and productive environment for you and your team. It combines the elements of project management, collaboration, and task management system. You can use it to quickly create projects for team members, and assign tasks effortlessly. This product helps you monitor all the phases of project implementation. MeisterTask has free apps for iPhone, iPad, macOS, and Windows.
Main features:
- Kanban boards for projects that adapt your workflow
- Project monitoring
- Task management
- Smart automation for efficient work
- Integrations with other project and task management applications such as Google Drive, Slack, Dropbox or GitHub
- In-app simple time tracking
DRAG
DragApp is more than a task management platform. It is a shared inbox solution with a lot of features to help teams manage their entire workflow. It is the only software on this list that works inside Gmail. After all, most tasks start and end as emails in your inbox, so Drag was developed to eliminate the back and forth between your Gmail and another task management tool. When you manage your projects inside Gmail, you gain more productivity, saving steps on the processes you would need to take with third-party tools or extra browser tabs.
Everything inside your Drag boards is customizable. First, there are two views available: Kanban and list. So you can choose the one that better suits the way you need to handle your tasks inside a board. You can add notes and due dates to your cards, and mention teammates on the private chat, centralizing all the communication necessary on a specific task. Also, you can drag your cards easily between columns to help you with tracking the steps of a project.
Drag is forever free for individuals and teams, with essential, but limited features. Still, it is functional, and it can be of great help on organizing not just your tasks but your email inbox.
Main features:
- Unlimited Users Available
- Shared inboxes
- 10 boards
- Unlimited integrations (Google Groups, Google Calendar)
- 100 cards per board/month
- Unlimited collaboration (delegation, collision detection, reply as an alias, and more.)
- Unlimited productivity (checklists, notes, color coding, tags, sort & filter)
- Limited workflow
ACTIVTRAK
ActivTrak is a task management software that enables you to analyze your workforce and productivity. It helps you to identify your workflow bottlenecks of people, processes, and technology.
Features:
- You can see which websites and applications boost your productivity.
- Enables you to share productivity data with your team.
- It helps you to visualize your employee work patterns with ease.
- You can easily generate a detailed report for the audit trail.
TODOIST
Todoist is a free task management app that helps you to keep in control of everything, either in your personal or work life. It allows you to create sections and subtasks, improving the way how you can keep track of your projects. It’s also possible to favorite tasks and highlight them as priorities.
If you need to work with a team, Todoist allows you to delegate tasks and receive notifications on new actions in the assignments. Moreover, it’s also possible to add comments, so everybody on the team can stay on the same page about what has to be done.
The free version meets the needs of individuals and small teams. In case you need an upgrade, the prices start at $3 per month on the annual plan.
Main features:
- Up to 80 active projects
- Recurring due dates
- Sections and subtasks
- Task delegation
- Integrations
TRELLO
Trello is one of the most popular and best task management software. You can use it on your own, with your team or even the entire company. It allows you to organize all tasks and projects in one place in a transparent way. It’s a simple, easy-to-use tool that lets you work on different tasks and projects in one place without the need to switch tabs.
Trello is a visual board for managing and planning tasks. Even though it has a basic design, it has many useful features. You can create various boards for different teams with as many task lists as you need, adjust cards’ settings, repeat them for recurring tasks, comment on tasks, share files, and use many other fancy options. Trello has a wide list of power-ups that help to enhance work and collaboration. Make sure to use them to improve your project management, automate tedious work and task management in your team. The free version of Trello comes with limited functionalities.
CLICKUP
ClickUp has features to customize your experience inside the tool. This way, all the team members can manage individual and shared tasks according to their preferences. It is a software that provides functionalities for all kinds of teams —sales, marketing, development.
With ClickUp, you can choose between 5 views: Board, List, Box, Calendar, and “Me Mode”. This way, you can easily visualize and manage your tasks, organizing them based on priority. Besides, you can assign tasks to other members of your team to keep your projects up and running.
The freemium version if for unlimited users and unlimited tasks with limited storage of 100 Mb. And if you want an upgrade to paid plans, with more features, the prices start at $5 per user per month.
Main Features:
- Recurring tasks
- To-do lists
- Automations
- Gantt Charts
- 50+ Native Integrations
- Time Tracking
- Mind Maps
CONCLUSION
Task management is the process of managing a task through its life cycle. It helps in various types of project planning, testing, tracking, and reporting. There are many task management software that allow you to track and achieve project goals. While working for multiple projects, it is very much difficult to remember everything. So, you will most likely have difficulty balancing your work, being unable to prioritize the ones that need immediate attention, and those that you can simply get rid of. At that time, proper task management proves useful to prioritizing tasks.