Invoicing software for small businesses is a necessity. It allows you to invoice your customers quickly and with minimal fuss. It also ensures you collect payment quicker and can invoice efficiently. No matter what size your business is, it is important to have the right set of tools. But what are the best invoicing Software For Small Businesses? In this blog post, we will review the best ones.
If you are looking for the best invoicing software for small businesses, then this is the article you want to read. I have already done all the research for you so that can decide what software can help you save time AND money.
The bottom line: Zoho Invoice is our favorite billing and invoicing software option. Its unlimited professional, customizable invoices are free for life, and it syncs easily with Zoho Books, one of our top accounting software picks.
But Zoho Invoice isn’t your only option for software that fits your business’s budget and gets you paid on time. FreshBooks has some of the most professional invoice templates around, Square and Sage both include unlimited invoices to unlimited clients, and Hiveage has more payment gateways than the competition. Want to find the right one for you? Here are the year’s best invoicing and billing software options for small businesses, freelancers, and entrepreneurs in 2021.
1. Best Invoice Software With Bookkeeping: FreshBooks
FreshBooks | Start TrialRead our Review |
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FreshBooks is best for small businesses seeking an all-in-one invoicing and bookkeeping solution.
Freelancers and small business owners that want an invoicing software with bookkeeping options should look no further than FreshBooks. FreshBooks launched in 2003, but the company rebranded in 2017. The new version of FreshBooks offers lots of great accounting features, including double-entry accounting, journal entries, and bank reconciliation. If that’s more than you need, don’t worry — the smallest FreshBooks plan just focuses on invoicing. This software is a great choice for businesses that need basic bookkeeping and accounting functions but is not suitable for businesses that have more complex accounting needs.
With FreshBooks, you can send unlimited invoices and estimates to your customers. You’ll also be able to complete other tasks critical to your business, including time management, expense management, and project management tools. Depending on the plan you select, you may also be able to use features, such as bank reconciliation, reports, journal entries, and proposals. Customer service is excellent, and FreshBooks has received mostly positive reviews from its users.
It’s obvious why over 10 million customers have chosen FreshBooks as an invoicing solution. So what’s the catch? Businesses with multiple users won’t find what they need here, as each plan only supports one user. If you have multiple businesses, another software will be a better fit, as FreshBooks doesn’t offer support for more than one business. While there are numerous integrations, FreshBooks only has two payment gateways.
Pros
- Unlimited invoices and estimates
- Cloud-based
- Support for 14 languages
- Excellent customer support
- Strong mobile apps
Cons
- Limited users
- Can be expensive
FreshBooks Pricing
Unlike many of the other software we’ve recommended, FreshBooks does not offer a free plan. However, there are three pricing tiers available to fit your needs best. The Lite plan is best for freelancers or microbusinesses with five or fewer customers who just want invoicing and don’t need accounting. This plan’s price is $15 per month.
The two accounting plans range from $25-$50/month. These plans give you access to double-entry accounting features and up to 500 customers (if you need a more customized solution, you can inquire about the Select plan). While you may not need the accounting plans yet, having the options there for down the road makes FreshBooks the most scalable invoicing option on this list.
2. Best Software For Invoicing & Payment Processing: Square Invoices
Square Invoices | Visit SiteRead our Review |
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Square Invoices is best for product-based small businesses that want an easy way to send invoices on the go.
Square has become known for its payment processing services, but in 2014, the company added Square Invoices to the Square Dashboard. When you sign up for a Square account, you automatically have access to Square Invoices as well as other tools for your small business. One of the best things about Square Invoices is that it’s completely free to send invoices to your customers.
Square Invoices is very easy to use and has a well-organized interface. There is just one template for invoices, but it can be customized by changing the colors and adding your logo. Square Invoices is the perfect software for busy entrepreneurs, making it easy to send invoices right from your smartphone or another connected device. In addition to mobile invoicing, Square Invoices has other tools to help you operate and grow your business, such as estimates, contact management, employee management, advanced inventory features, and sales tracking. You can even create contracts and easily attach them to your invoices.
Square Invoices is best for small- and medium-sized product-based businesses. Because of a lack of project management features and advanced invoicing capabilities, it’s not a good fit for service-based or project-based businesses.
Pros
- Unlimited invoices and estimates
- Excellent mobile apps
- Cloud-based
- Good customer support
- Over 100 integrations
Cons
- Limited features
- No multi-currency support
- Unsuited for high-risk industries
Square Invoices Pricing
To use Square Invoices, you must sign up for a Square account. The good news is that your Square account is free. Sending invoices to your customers is also free. However, if you want to take advantage of some of Square’s other features — such as payment processing, payroll, or advanced employee management — there are additional fees.
Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.
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3. Best Invoicing Software For Bill Management: Bill.com
Bill.com | Visit SiteRead our Review |
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Bill.com is best for businesses that want a simple, no-fuss solution for managing bills and invoices.
Need a hassle-free way to simplify bills and invoices? If this sounds familiar, Bill.com may be the right solution for your business. Since 2006, Bill.com has streamlined the process of paying your bills and invoicing your customers. With this software, you can take control of your accounts payable by reviewing and approving bills from any device, sending domestic and international payments to vendors and suppliers, and storing invoices, checks, and receipts.
But that’s not all that Bill.com offers. You can also manage your accounts receivable through this software. With Bill.com, getting paid is faster and easier with features that include automated invoices, automated reminders, contact management, and direct payments with ACH, credit card, or PayPal. Bill.com syncs with your accounting software, simplifying the process of reconciling your bank accounts and keeping your books balanced. There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts.
This software is best for medium- to large-sized businesses that want a more streamlined way to send invoices and pay bills. Small businesses may also benefit if they have a large number of payments and/or invoices. While this software can be a bit pricey, it’s a fraction of the cost of hiring an employee to handle these tasks. However, keep in mind that if you only want invoicing software and have your accounts payable under control, there are more affordable invoicing software options out there.
Pros
- Cloud-based
- Unlimited document storage
- Unlimited users (for an additional cost)
- Strong security features
Cons
- Limited invoicing features
- Expensive
Bill.com Pricing
There are four pricing plans available through Bill.com. The Essentials plan is the cheapest at $39 per user per month. With this plan, you can choose to manage payables or receivables, but not both. The Team plan costs $49 per user per month. This option also only includes payables or receivables. The difference is that this plan allows you to sync the software with Xero, QuickBooks Pro, QuickBooks Premier, and QuickBooks Online.
The third plan allows you to manage both receivables and payables at the cost of $69 per user per month. This plan includes additional features, such as invoice and payment automation. Finally, you can get a custom quote for the Enterprise plan if you need more advanced features.
4. Best Mobile Invoice Software App: Invoice2go
Invoice2go | Visit SiteRead our Review |
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Invoice2go is best for creating and sending invoices through mobile devices.
If you’re one of the people that prefers using your smartphone to conduct business, Invoice2go can help simplify sending invoices and getting paid by your customers.
Invoice2go features strong Android and iPhone apps that make it easier than ever to create customized professional invoices on the go. Setting up and using the software is simple, allowing you to send your first invoice in just minutes. Invoice2go offers additional features as well, such as expense tracking, invoice templates, estimates, time tracking, and purchase order management. You can send invoices in a variety of ways, including SMS and mobile apps. Cloud-based desktop software is also available if you prefer to go that route.
On the downside, though, Invoice2go — as the name implies — focuses primarily on invoicing. If you need more advanced bookkeeping and accounting features, another option will better suit your needs. If you don’t primarily use your mobile device for business purposes, Invoice2go likely won’t be a good fit for your business.
Pros
- Strong mobile apps
- Good customer service
- Unlimited storage
- Easy to use
Cons
- Limited features
- Limited integrations
Invoice2go Pricing
There are several plans to choose from if you select Invoice2go as your invoicing solution. Invoice2go has four paid plans ranging from $2.99 to $33.99. The larger the plan, the more customers, users, and features you have access to. All plans include mobile apps and the ability to accept payments through PayPal.
Conclusion
Whether you’re a start-up or looking to save time and improve your invoicing, Mac users and Windows users alike will find the best invoicing software for their businesses. In this guide, we feature the most recommended invoicing software for Mac users and PC users that includes popular services such as FreshBooks, Invoice Ninja, and Happy Bills. When it comes to online invoicing software, FreshBooks is the leader in this space.