Open Source Project Management Software can be a great way to manage projects successfully. By choosing the right open source project management software, you can optimize your business processes and keep track of progress and status. Additionally, using open source project management software can help you follow up on your projects and keep them on track. Overall, using open source project management software is an effective way to manage your small business.
Best Open Source Project Management Software for Construction
What is Project Management Software?
Project management software is a tool that helps in project planning, resource allocation, scheduling tasks, and enhances coordination between team members. It also enables project managers, users, and stakeholders to manage budgeting and cost, documentation, quality management, and proper administration.
A project management tool is designed specially to help improve your team’s productivity and ensure projects are delivered on time with quality. Some of the common features of project management software include:
- Project planning
- Scheduling tasks
- Allocating resources
- Tracking progress
- Creating roadmaps
- Bug tracking
- Ensuring security and data privacy
- Release planning
- Reporting and analytics
Why do you need project management software?
Organizations with numerous projects and big teams can face challenges to accomplish their projects. Many tasks need your attention, such as ideation, planning, implementation, and delivery. And each step is crucial to deliver a quality project and make your clients happy to drive your business.
Doing everything manually consumes a lot of time, money, and labor. You may also run into the risk of missing deadlines or compromising quality due to ineffective project management.
Project management software helps to streamline the overall process of completing a project. It enables you to optimize each step so you can deliver projects on time without compromising the quality. It enhances the bond with your customers and builds trust, and helps maintain a solid brand image.
Here are some of the benefits of using a project management tool:
By using a project management tool, you can streamline your workflow across the entire project lifecycle. It will save you from doing manual, repetitive tasks that are annoying and time-intensive. Instead, the tool can automate various processes.
You can assign tasks easily, schedule tasks effectively, monitor the implementation, track progress, integrate other tools you already use, and leverage other features to complete your projects successfully in shorter turnaround times with top-notch quality.
Centralizes all information in the tool
When the actual work starts on a project, there’s a likelihood of misinformation or mismanagement. As a result, employees might feel overwhelmed by the workload, the number of files, and the goals of completing the project seem very distant.
But using an efficient project management tool with a centralized dashboard, every team member can be on the same page by sharing information via the tool. This way, your team works without interruptions, confusion, or burn-out.
Promotes smooth communication flow
Communication gaps can result in project inefficiencies. It may create misinformation or disputes, and no one wants that in the middle of work (or at any time either). Exchanging information through emails is slow, and sometimes you won’t even get answers when you need them urgently.
A project management tool helps promote communication flow within your team by allowing them to comment on the project directly, have healthy discussions, and provide feedback quickly while ensuring data security.
Enhances team transparency
Maintaining transparency within your team builds trust and opens the door to better collaboration. If tasks, processes, and progress are not clearly visible to all, it leads to doubts and overhead due to tracking processes at each step.
With a project management tool by your side, you can enable greater transparency, and everyone involved in the project will be aware of the project’s status and processes. It will help them understand their next steps and organize tasks effectively.
Manual and repetitive processes consume not only time but also effort and cost. When you use a single software to plan and organize tasks, collaborate with people, and progress with centralized insights, it will save your money and time.
Benefits of self-hosted project management tools
If you start your hunt for the best project management software, you will get many options. At this time, shortlist software based on your team size, budget, and requirements. Here, you can go for self-hosted or SaaS-based project management software.
The benefits associated with the former are that source code is available free to use by all, and you can also modify and redistribute it based on your needs. Open-source and free project management tools allow manipulating the code to optimize the software by adding more features, removing bugs, etc.
So, here are some of the free and open-source project management tools you can consider.
OpenProject is an agile, efficient, classic, and hybrid open-source project management software. You will have access to secure your privacy with the highest standards in privacy and data security. Installing it in your infrastructure helps you get complete control and data ownership.
Using the tool will give you insights into all your data and its storage without any external influence. It will also allow your team to work more productive, more pleasant, and simpler way. In addition, your team will be able to track their work to get better results while organizing tasks quickly and distributing tasks to anyone within the team.
OpenProject has everything in a single place so that you can communicate better. Optimize the creativity and experience of the teammates via shared timelines to visualize and create project plans.
Analyze the detailed activities to develop a plan and let everyone know how to proceed and when to deliver the project by understanding the scope. Agile teams will also measure, learn, and build to deliver faster and better work with every iteration.
OpenProject provides necessary tools to get methodologies like Kanban and Scrum and agile product development. It is a big community for developers, open-source enthusiasts, businesses, etc., where they can find the perfect setup to choose between premises and flexible hosting options.
The enterprise on-premises provides premium, professional support, and security features for the self-hosted OpenProject. According to your number of users, calculate your price. Choose the support options and subscription period to get your application starting at $405/year for 5 users.
Are you searching for an alternative to Notion, Asana, and Trello?
Well, you can go for Focalboard, which is an open-source and self-hosted project management software. It helps to organize, manage, track, and define work across your teams by using the Kanban board view. It has two editions:
- Focalboard Personal Desktop: It is a desktop app for personal and to-do projects. It is a single-tenant that runs on a local server to get optimal performance and speed.
- Focalboard Personal Server: It is a self-hosted server to help collaborate better with your team.
Click over “add new boards” to pick project tasks from the different templates.
Change the created date, priority, sort settings, filter settings, and group by settings according to your preference. You can also drag cards from one column to another to change the group property. In addition, edit the cards whenever you want to know the set of properties and content and the list of comments.
Get the open-source project management platform of Restya to manage tasks, chat, to-dos, etc. Restya is a Trello-like kanban board that will offer advanced category Extend Restyaboard and countless options such as scripts, user styles, widgets, integrations, etc.
They have the MyRestyaboards app that is compatible with iPadOS and iOS operating systems. It tracks numerous Restya Boards, and you can import existing boards easily from Asana, which is used in project and work management.
It’s a cloud-based project management solution where you can also import your work instantly from Kantree, a flexible management tool that helps organize, collaborate projects, manage, and plan. Furthermore, you can easily transfer boards from Pipefy, Taiga, Taskwarrior, Trello, and Wekan to Restya Board.
A separate board manages every project, and you can create numerous boards and manage them simultaneously. Use existing templates for instant and quick launches, and duplicate a single board multiple times with different names. In addition, the keyboard shortcut keys let you perform some actions like deletion and addition of members, open cards, voting, etc.
Create one digital platform with classified projects and descriptions. In this digital platform, you will get an interactive interface, better organization visibility, and the option to edit, add a member, remove a member, change permissions, sort, and delete.
View simple boards or apply filters to see a list of boards and set its visibility to public or private. You can also see the cards in grid format or a list view. Restya provides you with a calendar view along with color variations to make it distinct and highlighted.
Additional features you will have are Gantt view, report view, member invitation, list view of members, editing visibility mode, changing the background, modifying textures and patterns, custom background option, automatic subscription, productivity beats, and much more.
Upgrade your daily working style through an open-source project management software ERPNext. It allows you to organize your task, schedule, plan, and analyze the projects by collaborating with your team to accelerate the work.
ERPNext can keep track of your project deadlines with a clear view of the plan. You can manage everything from a single workspace and simplify the projects by discovering a task-driven approach.
ERPNext offers easy collaboration by allowing you to split the project into bite-sized tasks and assign them to your teammates. You will also get access to the progress of your project and its efficiency via priorities and clear scope, milestones, and estimated timelines.
Moreover, ERPNext lets you share and upload multimedia files like images, documents, and videos. Achieve smooth communication with everyone with the help of auto-replies to incoming emails.
Get current and accurate insights anytime you need to stay on top of expenses and budgets, plan better for every project and see how the budget has been spent. It also allows you to build software for open-source projects.
Taskcafe is an open-source project management tool that helps manage different tasks via a Kanban board interface by setting due dates and adding checklists and labels. Once you get inside the “My Tasks” view, you will see each assigned task.
You will also get options like personal projects, task comments, task activities, etc. If you are searching for an alternative to NextCloud, Trello, etc., you can have Taskcafe that will fit your workflow and help you manage every project easily. It is in the alpha development stage and has many useful and unique features.
Get a scalable and secure open-source project management tool – Orangescrum to manage agile and simple projects for your teams. It helps you make strategies, plan it well, execute your plan, and allow your team to finish within the deadline to complete a project successfully.
Orangescrum helps you plan everything strategically to achieve higher efficiency and have optimal results. Apart from creating project plans, you can also monitor and deliver them seamlessly. It also helps in real-time collaboration and minimum resource utilization when you are assigning roles to your teammates.
Orangescrum integrates your workflow with visual project planning to increase the success rates. Get insights into portfolio performance and initiatives through real-time data in your dashboards. Furthermore, you can manage financial activities and budgets by monitoring project expenses and resource costs to achieve higher profit margins.
Secure your data with role-based access control (RBAC) and Single Sign-On. You can also download Orangescrum on Android or iOS devices to manage the same work being outside. In addition, centralize your project information to access easily from anywhere.
If you are a startup and want to keep track of the work, choose the startup plan at just $9/month for 10 users and avail benefits like unlimited tasks, projects, Gantt chart, status, task reminder, 5 GB storage, and 5 guest users.
Deliver your project as promised within budget with Taiga – a project management tool having rich features and simplicity with its intuitive interface for multi-functional agile teams. It lets you collaborate with your team to define deliverables and utilize their knowledge.
Start aligning tasks and prioritize the deliverables to allow each member for timely completion. As communication is a significant point in every management, Taiga helps you interact with your teammates quickly to share task progress. In addition, let your teammates view the ongoing activities and check the completed tasks.
With Taiga, you can enable better transparency with your team on the current status and resource allocation and better understand the effort required to complete the project. It has an easy-to-use interface to help improve the way of working and performing tasks.
You can change the workflows and add more features without any complex setup in between the project. Taiga also offers reliability, independence, adaptability, flexibility, security, performance, and stability to help you deliver excellent projects.
Sign up for free to get up to 5 private projects, unlimited public projects, and up to 300MB storage. If you want to have more benefits, go with the $5/user/month plan.
Twake is an open digital workplace that allows you to improve your organizational productivity. It will help you communicate with your team seamlessly, invite external users, share files, collaborate on documents, and start a video meeting.
Twake gives you the freedom to manage the whole project, create new tasks, move each task as per their progress, assign work along with deadlines to your teammates. Its drag and drop file manager allows you to access your stored and shared documents easily.
You can manage labels and versions effortlessly and edit your files as well. When necessary, create new team events, attach video links for conference meetings, configure notifications for the members, attach relevant tasks and files, and set deadlines.
Moreover, install the application you require in your workflow seamlessly with Twake. Every application is independent of files, calendars, and discussions. You can work with the same document in any format such as Google Doc, Libre Office, MS Office, etc.
Twake’s database is encrypted, and hence, your files are secure. Additionally, you have the power to decide who can access the files. All your data and files are securely stored in France. It complies with GDPR and allows secure transfers via HTTPS/SSL encryption.
Start using this project management platform for free with limited features or advance plans to avail more.
Another free and open-source project management software in this list is Wekan with the kanban board. Kanban board is an unbeatable tool that keeps your work organized, such as maintaining a to-do list, working in a team, planning holidays, and viewing the project’s current status.
Wekan helps you enhance productivity by freeing time to focus on the items that matter the most. It has a one-click installation option on your computer or server. Wekan is used across many countries and is available in 63 different languages.
This tool has a real-time user interface that allows you to manage everything. In addition, it also supports various platforms. For having Wekan on your computer, you need basic requirements.
It would help if you had 64bit Linux Snap or Sandstorm/Windows/Mac, CPUs where MongoDB and Node.js exist, 1GB minimum RAM free for Wekan, system server with 4GB RAM, and enough disk space.
If you are searching for a tool to solve your management work, ProjectLibre is an excellent option!
It is an open-source alternative for Microsoft Project, and supports Mac, Windows, and Linux, and can open MS Project files. It also provides multi-project management options for teams.
ProjectLibre can be translated into 29 languages, and you can switch the language from the drop-down menu. It offers features and benefits like Gantt charts, PERT charts, network diagrams, RBS/WBS charts, earned value costing, resource histograms, etc.
Best construction project management software
JobProgress is an all-in-one, cloud-based software specifically built for contractors by contractors. It’s a productivity platform that allows contractors to manage their business from anywhere at any time. The contractor and their team can track, monitor, and measure a job site’s progress. There is also an app and an online dashboard. We chose JobProgress as our best overall construction management software because it’s easy to use, has positive customer reviews, and includes a plethora of useful features. It’s used by builders, demolition and excavation companies, home remodeling, general contracting, remediation, automotive, and others.
Some of JobProgress’ features include:
- Customized job and workflow project management
- Intuitive customer relationship manager
- Sales, branding, and marketing tools
- Automated estimates and proposals with tracking
- Scheduling tools including staff and production calendars
- Secure cloud storage
- Ability to collaborate with employees and subcontractors
- Business valuation and accounting tools including reports and virtual signature
JobProgress has a one-time $500 setup fee and a monthly charge of $50 per user. All features are included for this fee, as well as a live demo and customer support and training to get you up and running. JobProgress has overwhelmingly positive customer reviews. Customers like its simple, streamlined interface and say the customer support is excellent.
Procore was founded in 2002 in California and is a cloud-based construction management software.1 As of 2021, it has over 1.6 million users.2 It’s designed to help every builder and every budget, by offering an easy-to-use platform where you can manage projects, financials, and resources all in one place. It’s used by contractors, owners, subcontractors, and public agencies. We chose Procore as our runner-up because of its all-in-one platform tailored to the construction industry, its multitude of features, and positive customer reviews.
Procore’s features include:
- Project management tools including a field productivity tool
- Quality and safety protocols
- Accounting and financial tools including reports
- Real-time communication for employees
- Mobility teams that allow team members to view the project from the same perspective even when on the go
- Bid management and capital planning
Pricing for Procore is as follows:
- Project Management: Starts at $375 per month (billed annually) and includes project management and scheduling
- Project Management & Financial Management: Starts at $549 per month and includes project management plus tools for budgeting impacts, minimizing expenses, and automating tasks
- Custom Bundle: Build a custom bundle with the products your business needs
Overall, Procore has positive customer reviews. Customers like that it helps them manage projects, including ones they took over from other contractors. They also like that it’s easy to use and helps with budgeting and has a helpful punch list tool.
3. Contractors Software Group
Contractors Software Group was founded in 1984 as a reseller of commercial, residential, and industrial construction software. It began developing software for residential and light commercial construction in 1996.3 It offers variations of software specifically for remodelers, general contractors, roofing, siding, landscaping, and home builders. It focuses on each sector’s specific needs and is ideal for small jobs and small businesses. We chose Contractors Software Group as our best option for small jobs because it has niches and is modular so you can purchase what you need and not pay for features that are better suited for larger jobs.
- Project manager
- Web apps including a time card app
- Estimator tools
- Job cost accounting
- Builder portal
- Laser checks and tax forms
- Training and technical support
- Integrated CRM
Pricing for Contractors Software Group varies depending on the features you need and whether you want custom solutions or you purchase a package. Prices start at just $100 per month, but you need to contact the company for more pricing and feature details.
Overall, reviews from previous Contractors Software Group customers are positive. Users like its simple format and how easy it is to keep track of their budget and job costs. They also say the customer service is responsive and helpful.
The founder of CoConstruct had such a chaotic experience when he hired a builder in 2004 that he founded CoConstruct to help others avoid having the same experience.4 It has an app so it can be used on the go and has tools for preparing estimates, bids, and managing teams of employees. We choose it as best for home builders because it was specifically made for builders and includes helpful things like pre-construction tools, customizations, branding, and punch lists—and it can be integrated with QuickBooks.
Some of CoConstruct’s features include:
- Pre-construction leads, CRM, and templates
- Cost catalog, specs, and selections
- Coordinate schedules with field and office
- To-do lists
- Warranty and punch lists
- Share files and photos
- Streamline bidding and track job site progress
Pricing for CoConstruct is tiered and you can pick from the following two plans:
- Standard: $99 per month, then $299 after two months for unlimited projects, technical support, and coaching.
- Plus: $200 per month, then $299 after three months for 0-5 projects, coaching, and technical support. Costs go up for more projects.
Customers can also get custom pricing by contacting CoConstruct directly.
Customers gave CoConstruct excellent reviews. They love the options, how responsive customer support is, and how easy the software makes managing construction projects.
Bluebeam is a software company that was founded in 2002 in Pasadena, California. It works with design and construction professionals, including design firms, architects, and specialty contractors across the world, and has over 2 million users.5 One of the world’s largest design and engineering firms, AECOM, also uses Bluebeam. The company’s goal is to help you finish projects under budget and ahead of schedule. It offers two versions of software, called Revu and Revu for iPad. We chose it as the best for larger companies because it serves several large companies and knows what features to include that are useful. It can also be used on the go and by teams of people.
Some of Bluebeam’s features include:
- Document and drawing management
- Submittal reviews
- Project handover
- Punch process
- Design review
- Smart markup and visualization tools
Pricing for Bluebeam is divided into three tiers as follows:
- Revu Standard: $349 per seat; includes marketing, editing, and collaboration
- Revu Cad: $449 per seat; includes the standard features plus plug-ins for 2D and 3D PDF creations
- Revu Extreme: $599 per seat; includes automated processes and unlimited document collaboration
It’s best to contact Bluebeam directly to find out what each tier includes and what additional custom options are available. The per-seat pricing means that you need to pay for each device that you use the product on.
Bluebeam has mostly positive reviews and customers like being able to document their progress and edit PDFs. However, some customers found it overwhelming to use at first and thought that customer service wasn’t always helpful.
Fieldwire was founded in 2013 and is focused on precision and productivity. It’s a field management solution for construction teams on projects of all sizes. It’s used on over 1,000,000 projects worldwide and is headquartered in San Francisco, California.6 It’s geared toward general and specialty contractors, owners, architects, and designers. It uses real-time push notifications and emails to ensure tasks are being completed on time. We chose Fieldwire as our best free option because it offers a free version of its software, as well as several affordable options that offer more features for additional users.
Some of Fieldwire’s features include:
- Plan management
- Document storage and progress photo capture
- Short interval planning at any scale
- Real-time progress reports
- Available on windows and mobiles
- Scheduling and punch lists
Pricing for Fieldwire is as follows:
- Basic: Free, five-user limit, for small teams who want to try out the product
- Pro: $29 per user per month billed annually, for growing teams looking to scale
- Business: $49 per user per month billed annually, for advanced teams unifying their processes
- Premier: $89 per user per month billed annually, for teams connecting Fieldwire to their core technology
Fieldwire has an A+ rating with the Better Business Bureau but isn’t accredited. It has overwhelmingly positive reviews with customers finding it useful and liking its mobile capabilities.
7. Clear Estimates
Clear Estimates was started by a father and son in 2004.7 It’s a web-based software tool specifically built for the construction industry. It has thousands of global users and focuses on estimating costs and writing proposals. It offers templates, free customer support, and a free 30-day trial for new users. Its estimates can be easily created in just a few minutes and are used by residential remodelers, contractors, and handymen. We chose it as our best construction management software for estimates because that’s its specialty. It provides estimate and proposal templates drawn up by RemodelMax. They even contain material and labor costs based on your area.
It’s not robust enough for a large scale construction company to use on its own but can be a great addition to other software or perfect for small remodeling businesses.
Some of Clear Estimates’ features include:
- Professional proposals
- Estimates created in a few minutes
- Over 60 templates
- Accurate cost data by area and by job type
- Free customer support and how-to videos
Pricing for Clear Estimates is simple. Each new user gets a 30-day free trial and then it costs $59 per user per month which is billed monthly—and there aren’t any contracts. Customers gave Clear Estimates excellent reviews and like its accurate quoting, great customer service, and say it’s easy to use.
Best free construction management software
ClickUp is project management software that can be used by construction companies. It can help you manage multiple projects simultaneously and check the status of jobs and operations at various construction sites.
The software lets you create tasks and attach project blueprints and documents to them, ensuring all your team members have access to project resources. It also offers capabilities such as live chat, comments, and @mentions to help you collaborate with field workers and maintenance and operations teams.
- Free plan: Supports up to five users and three projects, and includes task management, instant messaging, file sharing, and construction plan viewing.
- Paid plans: Start at $29 per user per month (billed annually). The base plan includes reporting, sheet comparisons, custom task statuses, and email support.
Fieldwire is a construction management platform for architects, designers, general contractors, specialty contractors, and project owners, among others. It offers push notifications and real-time messaging to help you stay in touch with your field workers.
The tool allows you to create project tasks, assign them to team members, and track their completion status. You can create custom site inspection checklists and digitally record job site issues. You can also visualize upcoming tasks or the project progress using Kanban boards, Gantt charts, and custom reporting.
- Free plan: Supports one user and includes task management, document management, online estimating, a Gantt scheduler, and 24/7 support.
- Paid plans: Start at $27 per month. The base plan supports up to five users and offers all the features of the free plan along with additional capabilities such as collaboration and budgeting.
Methvin is project management and estimating software designed for the construction industry. It can be used by bid managers, estimators, engineers, project controllers, quantity surveyors, operations teams, and project managers, among others.
The software offers a tender portal via which you can accept proposals from potential contractors and subcontractors. It lets you create project estimates, define the project budget, prioritize tasks using a Gantt interface, forecast labor needs, add documents, and monitor the project progress. It also offers building information modeling (BIM) management and online project takeoff capabilities.
- Free plan: Supports up to three users, offers one Gantt chart, and includes dependency management, project or task status updates, email reminders, and file attachments.
- Paid plans: Start at $19.90 per user per month (billed annually) and include workload forecasting, custom project templates, Kanban boards, discussion dashboards, and time tracking.
TeamGantt is a project collaboration and planning tool to help manage your construction projects. It allows you to schedule tasks, set timelines, and track completion dates. Its drag-and-drop interface lets you change the start and end dates of tasks, reorder the sequence of tasks, and adjust the project timeline in a few clicks.
You can monitor resource availability by checking the queue of team members to ensure no one is under- or overburdened. You can also define the order in which tasks should be completed, attach images or documents to the tasks, share project updates with internal and external stakeholders, and compare the predicted timelines against the actual timelines.
- Free plan: Supports up to 2GB of storage and includes task management, file sharing, and board and spreadsheet views of tasks and projects.
- Paid plans: Start at $9.80 per user per month (billed annually) and include Gantt charts, customizable dashboards, and an automation engine.
Wrike is a project management software solution that can be used by construction businesses. It helps you automate the building inspection process, conduct job site inspections, and communicate with field workers across locations. It also lets you add images and documents to tasks or projects and share relevant information with stakeholders.
The project capacity planning feature allows you to monitor resource availability using burndown charts. The tool also offers customizable dashboards and reports, interactive Gantt charts, and agile Kanban boards to track the overall progress of your construction projects.
- Free plan: Supports up to three users, two projects, and 1MB of storage. It offers project feeds, task management, document sharing, and iOS and Android mobile apps.
- Paid plans: Start at $4 per user per month (billed annually). The base plane supports up to 50 users, unlimited projects, and 100GB of storage.
Zoho Projects is a project management tool that can help manage construction projects. It lets you track project dependencies, expenses, deadlines, and resources. Its key features include workflow automation, task management, time tracking, and team collaboration and communication.
You can use Gantt charts to visualize the project progress and the drag-and-drop functionality to set up dependencies and reschedule tasks. You can generate productivity reports to check which team member has completed the most jobs and how balanced workload distribution is. You can integrate the tool with other Zoho apps, such as Zoho Docs for document management.
How to choose the right free construction management tool for your business
These considerations can make your software decision a little easier:
- Understand your business requirements. If you have a large construction business, a tool with basic or limited features may not be the right choice. Similarly, if you own a small business, you may not need the advanced features required to manage multiple construction projects.
- Consider your employees’ tech know-how. A simple construction management tool with fewer features will be easier to learn and use for beginners. On the other hand, a sophisticated tool will suit employees with sound technical knowledge. Also, ensure the vendor offers ample training resources to help your team get up to speed.
- Check the cost to upgrade. For each of the tools you shortlist, check the upgrade cost so that budget isn’t an issue if you decide to purchase a paid plan later.
- Ask about integration options. If you need additional capabilities such as bid management, job costing, or tender management, you’ll have to integrate your construction management system with third-party
If you want to plan, manage, collaborate, and schedule priorities efficiently and productively, then you require the best construction planning software. To achieve the technical and financial aspects of the project, you can make use of construction management tools. You can track assets, activities, resources, costs, and even you can monitor the performance of your workforce. In terms of productivity, efficiency, and company competitiveness, the construction sector has been improving due to construction management tools.