For many people, the ability to store and organize their documents has been a top priority. However, there are a number of software options that can help with this task. In this article, we will discuss the best pdf document management software to choose for your business.
Best Pdf Document Management Software
EaseUS PDF Editor
EaseUS PDF Editor is regarded as the best PDF management program. Your PDF-related task might be surprisingly simple with the help of this program. Having this program makes handling PDF files easier because it stores them and makes them accessible. Additionally, it allows you to annotate, fill out forms, and add comments, marks, and markups to PDF files.
Using the security tool, you can also protect a PDF file with a password in addition to altering it. You may also produce PDF files from files in other formats and convert images and documents into PDF format using this software. With its assistance, integrating numerous files into one is simple, and you can easily remove or add PDF pages.
Nuance Power PDF Standard
The potent PDF manager Nuance has the ability to streamline several operations on a PDF file. First of all, the UI is simple to use. With the help of this software, you will be able to hide or remove specific information from the display.
This software’s three main features are editing, security, and conversion. You may effortlessly convert PDFs with it and add a password to protect the document. With this software, you can quickly annotate and markup PDFs as well.
PDFelement Pro for Mac
The capability of enterprise-grade solutions is combined with the cost of personal use software in PDFelement Pro, an all-in-one document management program.
Five words can best describe PDFelement Pro’s advantages: editing, conversion, OCR, and security. This comprehensive program includes capabilities that everyone can use and puts the user in control. It is advised for beginners who have never used document management software previously because of the interface’s ease of use. The salient features of this program include:
The Highlights of This PDF Document Management Tool Include:
- Batch scan documents to turn them into PDF files and then edit text and images
- Add markup and annotations
- Convert PDF files to other formats
- Create a fillable PDF form and create PDF from other file formats
- Organize, secure and share PDF files
M-Files DMS
A document management system made exclusively for businesses, M-Files DMS offers a number of features that improve productivity and lessen duplication. This software is designed for commercial usage and adheres to all necessary regulations, including ISO 9000/9001. It is permitted for usage in the healthcare, biotechnology, and financial sectors. The following are some of the standout attributes of M-Files DMS:
- Compatible with all Windows applications
- Windows Explorer integration
- Offline and remote access
- Email notifications
- Quick search using metadata
Because M-Files DMS was created to be used by many employees, it has a simple user interface, so it requires no training. In terms of deployment, corporate clients can choose the on-premise version, the cloud one or they can talk to the developer about hybrid deployment.
eFileCabinet
A document management system for companies called eFileCabinet helps business owners in all industries become paperless. The software, which seeks to make office document management quicker and more secure, has won multiple honors. eFileCabinet facilitates work with documents by providing the crucial user interface that business clients have grown to expect and by giving users access to a centralized organization system. Numerous functionalities of this document management program include:
- Store documents securely in the cloud
- Assign permissions to avoid certain documents from being accessed by unauthorized personnel
- Create document templates
- Document sharing, no matter the file size
- Free mobile app included for remote access
The vendor has various pricing models depending on the version the client wishes to install. eFileCabinet can be successfully integrated with other software to streamline processes even more.
Dokmee
Dokmee is a document management and capture program that supports PDF files among other formats (Microsoft Office package, AutoCAD drawings, e-mails, etc.). The three versions of this software—Document Management, Image & Data Capture, and Page Counter—can all be evaluated beforehand. Dokmee is adaptable software that can be installed and used on both desktop and mobile platforms. It was created for businesses of all sizes. Dokmee is hosted online, ensuring the backup and security of crucial business records. This document management system sticks out immediately due to:
- Easy document organization
- Streamlined file management
- Reinforced security options for all documents
- Remote document access
- Integration with Oracle, SAP, SalesForce and other software
Clients can download the Trial or Desktop versions of the software from the Dokmee website and they can contact the vendor directly for bespoke Professional and Enterprise solutions.
PaperPort
The user-friendly document management solution PaperPort Pro has all the functionality that power users require. PaperPort Pro gives the user control whether they are using it on their desktop or while they are on the road, allowing them to scan documents, create PDF files, and fill out forms. This software was designed primarily for corporations, but because of how simple it is to use, it is also suggested for home users that have a lot of papers. They can gain from the following intuitive features:
- Modern OCR technology allows the searching of scanned documents
- Nuance Cloud Connector connects the software with more than 20 online services
- Manage PDF documents
- Create PDF forms
- Supports over 150 document formats
Kofax PaperPort Pro
An intuitive PDF organizer with many helpful features is PaperPort Pro. You can scan pages, make PDF files, fill out forms, and more using this PDF management program. Although this software’s main objective is to help businesses, people can also use it because of its user-friendly interface.
OCR technology allows you to scan documents in PDF or other formats. In addition to scanning, it allows you to create PDF forms and files. Using a cloud connector, you may also integrate this program with 20 different services. You may also combine, annotate, and highlight PDF files using this tool.
Best Free Personal Document Management Software
Adobe Document Cloud
A cloud service for organizing and storing a range of files is called Adobe Document Cloud. Users who frequently work with PDF files will particularly benefit from it. However, there is a significant disadvantage to this personal document organizer program. It doesn’t support a lot of file types.
Although Adobe Document Cloud is a premium service, a sample version is available. Files can be sorted in a variety of ways, including by name, creation date, and others.
All users who seek to streamline their workflow by automating the filling out and signing of documents will find Adobe Document Cloud to be helpful. Additionally, you can store screenshots and images using this app.
The ability to send and track files online makes it possible to keep track of all document changes.
Google Docs
A free online tool from Google called Google Docs was created as an alternative to Microsoft Word. It is employed to produce, store, and sort new files.
Although it frequently works with images, scans, and other types of files, this free file management program primarily concentrates on text documents. Google Docs has fantastic collaboration tools that make it easy to manage teams and work on several projects.
The service’s availability is its primary benefit. All of your documents can be accessed from any device if you have a Google account. The uploaded files can be secured by limiting access to the URL or making it read-only.
FileCenter
You may scan, archive, organize, and locate computer data with the help of the user-friendly software called FileCenter. In a single workflow, it combines numerous file management, scanning, text recognition, and modification functions.
When working with PDF files, this customized document organizer is extremely helpful. The documents can be seen without being opened. In file cabinets, it is also possible to distribute files. Additionally, FileCenter is where you may keep all of your papers.
An inventive OCR search is another practical function. The file may be encrypted or deleted without a chance for recovery, depending on your demands.
The software offers excellent Outlook integration, allowing you to save any communication as a separate computer file.
OpenKM
One of the most versatile personal document management programs, OpenKM supports the majority of the current file formats. Digital documents and scans are primarily stored, sorted, managed, and tracked using this.
You can create, keep, use, and manage records with the OpenKM record management system. Additionally, it works well for receiving and disposing of files. Additionally, data on the operations and transactions of various organizations can be recorded.
Bitrix24
An easy-to-use platform for managing and storing files in multiple formats is Bitrix24. The program is available in cloud and self-hosted (on-premise) versions. All setups can be transferred to your own server. Bitrix24 also provides you with direct access to its source code.
This service stands out for its well-coordinated teamwork. The programmers made every effort to allow users to work both independently and as a team.
Bitrix24 also offers strong file security thanks to the ability to make internal or external linkages. As a result, the designers can vouch for the security of your private data.
eDoc Organizer
Since it is a fully functional document control program, eDoc Organizer is a great choice for both professional and private use. Three file management choices are available with this software: the cloud-based version, the on-premise version, and the enterprise edition. As a result, eDoc Organizer can be used by large enterprises.
The software provides a number of document sorting options. Files may be sorted by name, date, or OCR. Additionally, PDF-formatted files can be saved and shared safely. You can easily save, analyze, and compare files using eDoc Organizer.
Kimios
Kimios is free software for managing documents that can be used for document creation, editing, tracking, and storage. In addition to handling papers, it facilitates process improvement.
All popular file formats and metadata are compatible with this file management system. Additionally, it’s simple to share documents with your collaborators.
The convenience of the service is its biggest benefit. This is because of the interface’s simplicity and thoughtful design. Users may concentrate solely on their task because the layout isn’t crowded with pointless banners.
The cross-platform program has a mobile application as well. Additionally, Kimios gives users access to collaboration tools and lets them edit papers in the same workspace. You can avoid including massagers or email correspondence in your work as a result.
LogicalDOC CE
A platform for managing personal documents is provided for free under the third edition of the GNU Lesser General Public License as Logical DOC Community Edition (LogicalDOC CE) (LGPL).
This file management system offers CMIS, WebDAV protocols, HTTPS, users and group management, events log, and collaboration capabilities in addition to WordPress, Dropbox, and Joomla integration. It can also generate reports and password-protect documents.
Despite being open-source, the service has features that are comparable to those of pricey document management programs. Additionally, iOS and Android users can download the LogicalDOC CE mobile application. You can handle your documents practically constantly and everywhere thanks to this.
Folderit
Online document management tool Folderit is appropriate for both personal and professional use. The advanced search function in Folderit is a special feature that makes it easy to locate all the required files.
Utilizing three access levels, the electronic document management system enables you to share files, folders, and even accounts (Previewer, Viewer, Editor). Additionally, you can make a user group and share the papers with everyone in it at once. You may view a history of each activity any team member has made on a file using the Audit Trail function.
It is feasible to upload updated versions of a file while keeping older versions of the file and its associated information. Additionally, you may easily recover your document with only one click.
DocuWare Cloud
Popular document management program DocuWare Cloud has a robust collection of capabilities. It contains all the equipment required for use at the enterprise level, including exceptional importing and form handling capabilities.
By offering electronic forms for both internal use and customer-focused cases, DocuWare Cloud performs fantastically. The capabilities of this file management system are enough for managing documents. Many businesses value its electronic form capabilities and all-encompassing administrative functions.
SeedDMS
A system for managing users, groups, and control lists as well as examining documents online is called SeedDMS. Additionally, it is appropriate for managing workflow, performing external authentication, and archiving documents of any age. Although the software is free, anyone is welcome to make a donation to help the creators.
The visually pleasing interface of SeedDMS makes it simple to navigate and carry out even the most difficult tasks.
SedDMS has strong privacy and security capabilities, which is one of its assets. The files won’t be lost or stolen, therefore the user may be confident in that. Even when running SedDMS on contemporary machines, the sole negative is frequent software crashes.
Free Document Management Software for Windows
Alfresco
A free open source document management program for Windows is called Alfresco. It is a fantastic piece of software that makes managing numerous documents simple. It is basically a collaborative content management system that allows different departments and users to manage various categories of material.
Using the Admin Tools menu, you must first create numerous users in order to share documents with them and manage documents with them. Additionally, you may configure this software to just allow users to see and update documents for specific individuals. In addition, I appreciate its document labeling tool, which enables users to mark papers with phrases like “I am editing” and “others are editing” to let other users know how far along a project is. You can use the menus in this software to manage many parts of documents.
OpenDocMan
Another free open source document management program for Windows is called OpenDocMan. It is web-based software that needs a web browser and hosting software like Apache to function. After this software has been installed successfully, you can manage and store a huge number of documents in a variety of formats. This software supports a variety of file types, including PDF, TXT, XML, and DOC. An organization with a variety of users and departments may find this software to be quite helpful.
You must first create new users, departments, and categories of files that you want to administer using the software’s Admin menu before adding and managing documents through them. You may begin adding and managing documents collaboratively once you’ve added users and departments. This software has four primary options for managing documents: Add Document, Search, Check-in, and Home.
Feng Office
Another free open source document management program for Windows is Feng Office. It is yet another piece of online-based software that requires a web browser and hosting software like XAMPP to function. With the use of this program, you may manage projects, notes, workspaces, and more in addition to managing documents. This software makes it simple to upload, store, and manage documents in a variety of formats (RTF, DOC, TXT, CSV, etc.). This software offers two major menus, Overview and Documents, for managing documents.
LogicalDOC
The newest free open source document management program for Windows is called LogicalDOC. It is a specialized document management program that allows you to gather all of your documents in one location. As a result of centralized data, there is only one point of access, increasing the security of documents. In addition, this software makes it simple to upload, allocate, and remove documents.
This software’s user interface is simple and has choices for Administrator, Search, Documents, and Dashboard. You can quickly handle documents from these four available choices.
Openkm
Another free open source document management program for Windows is called Openkm. It is a web-based program that, like other programs of a similar nature, needs a hosting program and a web browser to function.
Multiple users can be added to this software, and they can collaborate to handle a huge number of papers. Additionally, it supports documents in a variety of formats, which gives it the versatility to work with diverse document kinds. There are numerous tools and capabilities in this program; its File and Edit menus contain the program’s primary document management features.
Free Offline Document Management Software
LibreOffice
An effective and cost-free office suite is LibreOffice. Word processing program, spreadsheet, presentations, charts, graphs, databases, and more. Linux, Mac, and Windows compatible.
CryptoTab Browser
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OpenKM Document Management
Electronic document and record management system (EDRMS) called OpenKM ( DMS, RMS, CMS ). With a strong and scalable multiplatform application built on open technology (Java, Tomcat, GWT, Lucene, Hibernate, Spring, and jBPM), it offers a modern and flexible architecture to suit today’s IT expectations. Internet Explorer, Firefox, Safari, and Opera are all compatible with OpenKM, a Web 2.0 application. can be set up in popular DMBS, such as Oracle, PostgreSQL, and MySQL, among others.
drawio-desktop
… on Windows, macOS, Linux, and ChromeOS for offline use. Diagrams.net benefits greatly from using Nextcloud as their on-site file hosting system. In software engineering, entity relationship diagrams (ERDs) or ER models depict the relationships and organizational structure of database objects. They are heavily utilized in database modeling to design new systems and record current systems for upkeep and changes.
Yarn
Yarn serves as your code’s package manager. With other developers from across the world, it enables you to utilize and exchange code. Yarn completes this task swiftly, safely, and consistently, so you never need to worry. Yarn makes it simple for you to develop your software by allowing you to use other developers’ solutions to various issues. When a problem is resolved, you may use Yarn to keep everything current. If you encounter problems, you can report them or provide feedback.
TagSpaces
TagSpaces is a free, open source program that uses tags to manage, annotate, and organize local files. It has no vendor lock-in. It has sophisticated note-taking features as well as some to-do app features. The software can be used with Windows, Linux, Mac OS, and Android. We offer a web clipper extension for Chrome, Edge, and Firefox that makes it simple to save internet material as local files. Management of files and folders – TagSpaces offers a practical user interface…
ExpressVPN
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FileSaver.js
… perfect for webapps that must function offline. Although it may eventually be dropped from the spec, the W3C File API provides a FileSaver interface that facilitates saving created data as simple as saveAs(data, filename). You can create whatever sort of file you want directly in the browser using FileSaver.js, which implements FileSaver in all current browsers. Document editors can also include a quick save button that doesn’t require an internet connection.
Beekeeper Studio
An effective and user-friendly SQL editor and database administration tool is Beekeeper Studio, an open source, cross-platform program. With support for connecting to SQLite, MySQL, MariaDB, Postgres, SQL Server, and Amazon Redshift databases, it enables you to query and manage your relational databases. The majority of other free source SQL editors and database managers are packed with extraneous features, whereas Beekeeper Studio only has the necessities. SQL auto is included in this.
Papermerge
An open source document management system (DMS) called Papermerge is primarily made for storing and retrieving your digital documents. You may rapidly scan your paper documents and set up your scanner to upload them directly to Papermerge DMS rather than having heaps of paper papers lying around your desk, office, or drawers. Keep scanned documents in PDF, JPEG, and TIFF formats organized and searchable. Utilize full text, tags, and metadata-based search to quickly identify pertinent information. Open and free, Papermerge…
ONLYOFFICE
A free open-source system called ONLYOFFICE Community Server was created to manage emails, projects, client interactions, and documents all in one location. Community Server is released as ONLYOFFICE Groups under the provisions of the Apache License as of version 11.0. solution that works on both Linux and Windows. document management, Google Drive, Box, Dropbox, OneDrive, and OwnCloud integration. Access rights management, document embedding, and file sharing. Adaptable CRM, web…
Conclusion
PDF Document Management Software can help you manage your documents more efficiently and save time. By creating a file, editing a file, and exporting a file, you can get the most out of this software. Additionally, getting the most out of PDF Document Management Software can be helped by organizing your documents and saving time and money.