Best Project Cost Tracking Software

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Project cost management is not a walk in the park. It’s a difficult task that requires a lot of time and effort to get right. But with the best project cost management software, you can do it without breaking a sweat. You don’t have to spend hours manually tracking the progress of your projects, or worrying about the accuracy of their budgets or schedules. Best project cost management software helps you manage every aspect of your projects—from planning to execution and beyond—so you can stay on top of everything in just minutes per day.

Best Project Cost Tracking Software

Most businesses will want some kind of cost estimation tool. Different software can estimate costs in a variety of ways, so you can find a method that works for you (like using data from prior projects to create a cost estimate).

You’ll also want a budgeting tool that lets you track the actual cost of a project. Some software, for example, lets you set alerts when you get close to a project budget. Others send you regular updates on your budget and expenses.

Some businesses will need reporting and analysis tools. Reporting can help you see exactly where your budget is going and why―giving you the data you need to fix problems.

And in many cases, productivity monitoring and time tracking will come in handy. These will help you make sure your team stays focused on their projects, so you’re not paying for wasted time.

Depending on your preferences, you may also want to look for the following features:

  • Integrations with other software
  • Project management tools (like Kanban or Gantt boards)
  • Invoicing/billing
  • Team scheduling

Hubstaff: Best overall

Hubstaff is a heavy-hitting cost management tool that really packs a punch. It not only offers a plethora of project cost management solutions but also provides managers with a complete profile of employees’ online activity.

For example, Hubstaff lets you set budget limits based on time or cost. If a project’s budget is nearly at its limit, you’ll be notified so you can make adjustments. And to make sure the project stays on track, you can set weekly limits to prevent your team members from driving up project costs.

And since your employees can make a big difference in your budget, Hubstaff’s data will give you a glimpse of how your most productive employees spend their time. That way, you’ll know you (and your clients) are never paying someone to browse Reddit.

That’s just the tip of the Hubstaff iceberg though. Aside from its powerful cost-management and productivity tools, Hubstaff also offers payroll, invoicing, and scheduling features. As the cherry on top, Hubstaff has great customer reviews and competitive pricing.

So for most businesses in need of a cost management solution, Hubstaff provides the best option.

DeskTime: Most affordable

The whole point of project cost management software is to save money, and DeskTime understands that better than most companies.

If you go with its cheapest plan, you’ll get time tracking (for workers and projects) as well as productivity tracking. For some businesses, that’s all the cost management tools necessary. But if you want more (like invoicing and scheduling), you can choose one of DeskTime’s higher-tier―but still competitively priced―plans.

No matter what DeskTime plan you choose, you’ll get solid cost management features at an unbeatable price.

TimeCamp: Best customer support

Do you usually have a bunch of questions about software? Do you want to know that you’ll always be able to get answers quickly? Then you’ll like TimeCamp.

See, TimeCamp has all the tools you need to manage costs. You can use historic data to predict futures costs, track time, monitor productivity, create invoices, and more. (Some features, like invoicing, require TimeCamp’s more expensive plan.)

But just as important, TimeCamp has out-of-this-world customer support. If you want to talk to someone, it has a 24/7 customer chat line. If you’d prefer to find the answer yourself, TimeCamp has a vast knowledge base that includes tons of articles and videos about how to set up and use TimeCamp. And if you want hands-on help, TimeCamp even offers training for just you or for your whole team.

In other words, TimeCamp makes it easy to get all the help you need―meaning it’s easier to successfully manage your project costs.

Harvest: Best third-party integrations

If you own the sort of business that uses lots of different software and wants it all to play nicely together, then you’ll like Harvest and its hundreds of integrations.

Like all the other project cost management software on this list, Harvest offers time tracking, reporting, invoicing, and more. It also (like Hubstaff) lets you set budget alerts so you can keep costs where you should be. As we said, though, Harvest really excels when it comes to integrations.

Right now, Harvest offers more than 100 integrations with other software. That means that Harvest almost certainly works with whatever accounting, project management, or communications software you use. And on the off chance that Harvest doesn’t have an existing integration for something, it gives you the option to create integrations with either a simple widget or its API (if you’re tech-savvy).

That makes Harvest the best cost management software for integrating with other types of software.

actiTIME: Most customizable

Like having things just so? With actiTIME, you can customize your project cost management software however you like it.

From the moment you start using actiTIME, you can choose how you’ll use it. If you want a painless subscription, you can choose to use actiTIME Online. If you’d rather have more control and a one-time purchase, you can use actiTIME Self-Hosted on your own server. But that’s just the beginning of your choices.

Plus, actiTIME lets you customize different fields in the software to match your business’s vocab (so you can change “Customer” to “Client”). It also lets you define a standard schedule (for easier overtime calculations) and create custom statuses for your projects. Plus, actiTIME lets you turn off features you don’t plan on using, so you won’t have to see scheduling features if you just care about time tracking.

It all adds up to make actiTIME a very flexible and customizable project cost management software.

Easy Projects: Most user-friendly

Easy Projects is a solid project cost management tool for organizations that crave a user-friendly interface. While it’s not the fastest software system, Easy Projects does offer the core tools for project cost management—what it lacks in speed, it makes up for in its well-rounded features and easy navigation.

Some key Easy Projects features include interactive Gantt charts, resource management, visual reporting, task scheduling, app integration, and more. And you can gain unparalleled visibility on project progress by seeing the completion percentage of tasks.

Avaza: Best for tracking spending

Lots of project cost management solutions let you track billable hours, but Avaza also lets you track other project expenses. Team members have to travel for a project? They can forward the receipt to Avaza to get the cost tracked and reimbursed. Had a working lunch to finish up your project? Just upload a receipt to Avaza to record the spending.

As an added bonus, Avaza’s expense tracking works with its invoicing features, so you can easily add expenses to invoices. Plus, Avaza offers reporting features that break down your expenses by employee, merchant, or type of expense. So if you’re trying to manage costs outside of billable hours, Avaza offers an easy way to do so.

aPriori: Best for manufacturing

Software from aPriori provides enterprise-level cost management solutions for businesses in the manufacturing industry. It performs real-time cost analysis throughout the product life cycle, from the design stage all the way through production.

With aPriori, you can monitor costs starting from the design phase. You can also easily compare a product’s calculated cost to its target cost by the week or month, making it easier to understand your company’s profitability. Choose aPriori if you work in the industrial machinery, aerospace, tech, or automotive industries.

Toggl: Best time tracking

Toggl is a simple yet powerful time tracking tool that provides real-time insights on project and employee profitability. Toggl offers the full spectrum of time-tracking features, including easy time entry deletion, time-tracking reminders, idle detection, and an offline mode so you can easily track time wherever you are.

And unlike many other time tracking software out there, Toggl also lets you choose your preferred unit of time. So whether you bill in six-minute increments or you want the precision of seconds, Toggl lets you track time in the way that works for your business.

mpower by monitor: Best for engineers

As Monitor’s flagship product, mpower is a scalable cost and project management software designed for engineering, construction, and maintenance and operations industries. The software covers everything from budgeting and planning to time writing and billing.

Not to be confused with the student loan program of the same name, mpower’s project cost control software easily tracks labor, equipment, and materials (LEM) data. It’s targeted at members of the operations, construction, and engineering industries, so if you need cost management software that speaks your language, mpower is it.

project management software

1 ClickUp

Best for unlimited users/seats

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5/user/month and offers additional functionality.

Free forever with paid plans starting at $5/user/month

PROS

  • Free forever plan allows unlimited members
  • Unlimited file storage on all paid account tiers
  • Can email (set-up) a task directly from Outlook

CONS

  • Read-only guest permissions are limited to paid account
  • Reporting suite is limited to paid plans only
  • Granular customization options results in a time consuming set-up
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2 Smartsheet

Best for flexibility & customizability

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

PROS

  • Sheet-to-sheet linking
  • Many project templates & resources
  • Ease of sharing
  • Easily customizable dashboards

CONS

  • Jira, Salesforce, Dynamics connector limited to Premier plan
  • Changes don’t update in real-time
  • Can’t customize chart colors

3 Kintone

Best for building custom project workflows

Kintone is a customizable project tracking software platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

PROS

  • Flexible pricing that includes special deals for schools and NPOs
  • Admin accounts have access to tons of customization tools
  • Data is easy to pull and manipulate into good looking reports

CONS

  • No single-user plan available (minimum 5 users)
  • Limited to 5GB/user storage on every pricing tier
  • No native templates for common project types or documents

4 Forecast.app

Best AI-native project planning tool

Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.

Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize.

Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.

Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

Forecast costs from $31.76/user/month (€27/user/month) with a 10-seat minimum requirement. They offer a 14-day free trial.

14 days free trial

From $31.76/user/month

PROS

  • Predictive tasks for spreadsheets
  • Can manage resources across multiple projects
  • Easy to plan projects and timelines

CONS

  • Milestone data is lumped together rather than separated
  • Additional fee for onboarding/training
  • Higher learning curve

5 GanttPro

Best project management tool for planning and scheduling projects with an online Gantt chart

GanttPRO is a project management software based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. To get more visibility, users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

The Gantt chart maker allows teams to collaborate in real-time using comments, mentions, and attachments. Resource management and workload features for monitoring team members workload and tasks are also included.

You can integrate your projects with Jira, Google Drive, Slack, and other applications. GanttPRO is widely used in software development, construction, healthcare, finances, events, education, and many other spheres.

Basic plans for 1 user start at $7.99/month if billed annually.

14 days free trial

From $7.99/user/month

PROS

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

CONS

  • Light on integrations
  • Lack of options to create recurring tasks

6 Zoho Projects

Best for unique team collaboration features

Zoho Projects is a project management application that can handle projects of all sizes and levels of complexity. The tool comes with features that imitate social networking sites such as feeds, forums, and discussions and is available on mobile for iOS, Android, and other systems.

For project planning and monitoring, Zoho Projects’ Gantt chart features let you break large projects down into manageable sections and actionable tasks, plan and visualize different tasks and milestones, and create tasks lists to help you plan in better detail. Zoho Projects’ Gantt charts can also be used for resource allocation, so you can visualize your project schedule and the team’s workload. The resource usage table tells you who is available, who is busy, and who is overloaded.

With Zoho Projects, you can define dependencies between tasks and assign them to the right people, schedule events in your calendar, and monitor the percentage of work that’s been completed once the work has begun. Automate routine tasks at regular intervals by setting up a recurring task, and set reminder emails for tasks.

You can also create or download project documents, presentations, and spreadsheets, as well as upload and share files for team collaboration. Record the hours spent on tasks and compare them with what you had originally planned. This can be done manually or with the help of an integrated timer. Entries are automatically recorded in your timesheet, and generating invoices from this information requires only a few clicks.

Being part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well, like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported.

Zoho Projects costs from $5/user/month and offers a 10-day free trial. Zoho Projects also offers a free plan for up to 3 users and 2 projects.

10 days free trial

From $5/user/month and offers a 10-day free trial

PROS

  • Unlimited number of projects
  • Easy workflow automations
  • Robust communication features
  • Time-track multiple tasks at once

CONS

  • Does not integrate with Quickbooks
  • Lacks some reporting features
  • Lack of file type export options

7 monday.com

Best for building custom workflows across teams

monday.com is an award-winning project management software used across diverse industries by companies like Hulu, BBC Studios, Coca-Cola, L’Oréal Paris, Adobe, and Deezer.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—Kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process. Read our in-depth monday.com review for a complete overview of the tool, as well as a short video tutorial of basic features.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

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monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/mont

PROS

  • Huge focus on collaboration
  • Long list of supported integrations
  • Easy to customize a workflow or board
  • Helpful visual/color coding customization

CONS

  • Complex pricing rubric
  • Gantt charts locked to mid-level plan
  • May be too robust for small teams

8 Asana

Best online task management software for complex projects

Asana is a task management solution with automation tools, a rule builder, and other workplace management items. Asana’s Timeline lets users create a plan that shows how the pieces of a project fit together and help keep work on track as things change.

Asana has a colorful, rich, and inviting user interface with everything from compartmentalized productivity items to playful cartoon animations that “zoom” across the screen to celebrate finishing a task. This scored them very well in the UX category of the evaluation criteria.

Integrations include Jira Cloud, Salesforce, Adobe Creative Cloud, Tableau, Slack, Microsoft Office 365, Gmail, CSV Importer, JotForm, EverHour, OneDrive, Zoho Cliq, Box, Mailbird, Instabug, DRopbox, Gitlab, Trello, VElocity, Tick, and many more per their website. Additionally, users can connect Asana to Zapier, Automate.io, and others to integrate with hundreds of more available apps.

One minor gripe is that having an active, real-time chat function would benefit this app in particular. Asana bills itself as more of a holistic solution to the project and task management but communication is limited to cumbersome comment sections.

Asana starts at $10.99/user/month and has a freemium version of the software.

30 days free trial

From $10.99/user/month

Best for visual planning

Used by Amazon and Netflix, TeamGantt is a project management tool with a freemium version for smaller groups and teams who don’t yet need an upgrade to a paid plan. Obviously, TeamGantt specializes in Gantt charts and other task planning but they also track workloads and team availability, collaboration features like chat and tagging, and customizable alerts.

Project managers should be aware that TeamGantt works best for simple projects but the software struggles to handle more complex projects across multiple teams. For example, it is not easy to gauge project status at a quick glance.

TeamGantt scores well in the Usability segment of the evaluation criteria, as it is incredibly flexible to use. The tool is accommodating to however you may want to set up and track your projects, no matter their structure or constraints. Additionally, providing an easy “read-only” URL makes it great for sharing with outside parties for input.

TeamGantt costs from $24.95/month and has a freemium version of the software for up to 3 users.

14 days free trial

From $24.95/month

PROS

  • Flexible setup/tracking for projects
  • Share charts without recipient logging in
  • Easy drag-and-drop task duration
  • Really easy to learn

CONS

  • Dependency functionality can get complicated
  • Doesn’t have in-app notifications
  • Views lag behind changes

10 Workzone

Best for mid-sized businesses

Workzone is a great project management software for marketing, agency and operations teams of 5+ users. It’s powerful but it’s still easy to use and adopt. Organizations small and large run their projects and keep their teams in sync—it’s been used and developed for 20 years, so the company has built some really useful features to answer real-world problems.

Some of Workzone’s standout features include a useful all-projects dashboard, personalized to-do lists, and an interactive Gantt chart. Workzone also offers secure file management and creative review tools, customizable project intake forms, workload management, time and expense tracking, and powerful reporting. Flexible permissioning allows for giving different levels of access to different users, providing extra layers of security and control.

For new teams who aren’t used to working with a project management software, Workzone is a smart choice because they assist in implementing the software—their team helps your team build the foundation, processes, and discipline you need to get the most out of the software and use it to manage projects successfully. Their level of support is hard to find—they offer needs assessment, success planning, setup and customization, training, and ongoing coaching.

The tool integrates with standard industry software including various communication, IT, file sharing, time tracking, accounting, marketing, and CRM software. You can extend Workzone’s functionality through their extensive APIdeveloper API and Zapier.

Workzone pricing starts at $40/user/month for up to 5 users. Price per user lessens with the number of users…for instance, for 15 users the price per person starts at $24/user/month.

Free demo

From $24/user/month

PROS

  • Allows creation of templates from existing projects
  • Easy to customize tasks using flexible notes system
  • Email reminders to keep things flowing

CONS

  • Completed projects aren’t automatically archived
  • Delayed tasks negatively affect independent tasks on the timeline
  • Better file access permissions welcomed

Best Cost Tracking Tools

1.   actiTIME – one of the best cost tracking tools

This time tracker is perfect for monitoring labor costs incurred by the project. To get a detailed overview of this kind of expense with actiTIME, all you need to do is:

  • Create projects tasks in the app and set up the preferred hourly rates;
  • Assign those tasks to your team members and ask them to record hours spent on the assignments in their digital timesheets;
  • Run the Cost of Work report and see how much money you’ve spent on the project based on employees’ hourly rates and the total cost of labor invested in every piece of work.

More than that, actiTIME enables you to review costs against revenues with the Profit / Loss reporting feature. It calculates project revenues just like labor expenses – depending on predetermined hourly rates and work time reported by employees. This feature will be of great service if you want to stay in the know of changes in the financial performance of your business and detect risks on time.

2.   Rydoo

Rydoo is one of the best cost tracking tools that streamline expense management process and make it as effortless and quick as possible. The key features of the app are:

  • Receipt scanner created to help you digitalize receipts with just a snapshot and upload them right away;
  • Mileage tracker facilitating the calculation of travel costs;
  • Straightforward and customized expense approval flow with opportunities for automation and notifications on out-of-policy expenses, which fosters a higher level of control over organizational costs.

Besides, with Rydoo’s real-time reporting features, you can access and overview submitted data at any moment and without investing extra resources into its processing. What you’ll get as a result is a prompt detection of possible adverse changes in team spending trends and a lower workload within your financial department.

3.   Avaza

This project cost tracking tool comprises a multitude of useful features for an integrated project management experience and has everything needed to monitor employee expenses and create invoices. You may:

  • Add expenses to the Avaza management system via multiple means and devices, including manual entry, mobile receipt snapshots and automated entry of repeating expenses;
  • Categorize and group different expense items for greater convenience;
  • Approve employee expenses individually or in bulk;
  • Run real-time reports to overview project costs and keep an eye on your team’s compliance with budgets.

By affording all these functions, Avaza will increase the cost- and time-efficiency of your expense tracking process and aid you in making more informed management decisions.

4.   Easy Projects

Easy Projects is a project cost tracking tool designed to assist you in managing all aspects of your projects, starting with planning and ending with results analysis. And as you’ve probably guessed, the tool includes powerful functionality for budgeting and cost monitoring as well.

This project cost tracking tool provides a flexible approach to cost management. It contains a multitude of metrics for comparing budgeted estimates with actual costs and checking how profitable your project is, both in real time and historically. Also, Easy Projects has a large number of billing options for charging clients based on either fixed or hourly rates.

5.   Twproject

If you’re looking for an app that would enable you to track expenses while monitoring project progress and managing team collaboration all in one place, Twproject is what you need. Being one of the project cost tracking tools, it incorporates features for project planning, time tracking, file sharing and, more importantly, cost management.

With this app, you may:

  • Set up project budgets and compare actual costs with the estimated ones,
  • Oversee labor costs based on employees’ hourly rates and information from their time logs,
  • Upload data on other types of project expenses by taking photos of invoices and receipts,
  • Analyze data on project costs by different periods, groups of users and expense categories.

All in all, Twproject will help you adopt a flexible approach to cost management and support your efforts towards the ultimate financial success of the project.

6.   Harvest

This easy-to-use tool combines time tracking and expense monitoring functionality.

When implementing Harvest as a timesheet, you can keep detailed records of hours worked and then retrieve data on billable time and labor costs in a report on project progress. In this way, it is possible to review the costs of the project as a whole and each task separately and identify whether your team is facing the risk of budget overrun or if everything is going as planned.

Along with labor costs, Harvest allows for the tracking of other types of business expenses with the receipt scanning feature – just take a photo of a receipt with your mobile app, and it will be immediately uploaded to your account. What can be easier than that?

7.   TriNet Expense

TriNet – a project cost tracking tool that offers a multitude of features for uncomplicated management of project expenses online. When using this piece of software, you may:

  • Submit new expenses either one by one or import them in bulk from credit cards or CSV files;
  • Track mileage and automatically calculate reimbursement for the tracked trips;
  • Create custom expense categories to add as much detail to your cost monitoring routine as you wish;
  • Receive notifications on expense reports requiring approval;
  • Set up expense policies to prevent excessive spending and promote budget compliance;
  • Analyze historical and real-time data.

Along with all that, TriNet Expense can be integrated with many of your favorite accounting and payment management apps to streamline expense reporting even more and increase efficiency.

8.   Foreceipt

This one is one of the no-brainer project cost tracking tools for self-employed individuals and small teams. Foreceipt’s key components are:

  • Receipt scanning and emailing,
  • Expense category customization,
  • Automatic registration of recurring expenses,
  • Expense reporting by month or categories,
  • Import of bank transactions for their consequent conversion into expenditures or income.

If you’re searching for an easy way to collect pre-accounting data and store it before further processing, Foreceipt is more than a perfect match for you.

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9.   Expensify

Expensify is one of the most popular apps for expense management today. Its core feature is SmartScan – an optical character recognition technology that can read receipts through a camera on your mobile device and then automatically code and add them to relevant expense categories in your Expensify account.

Another essential feature, Concierge DoubleCheck, supports the automatic detection of duplicate receipts and cases of incompliance with organizational policies. It assists in the prevention of unplanned employee expenses and fraud, while also eliminating the risk of human error in the pre-accounting and accounting processes.

Besides, Expensify allows for automatic expense approval and reimbursement, real-time reporting, mileage tracking and many more. Clearly, this tool is called smart for a reason, and there’s no doubt that, by implementing it, you’ll make financial management in your company more efficient, painless and accurate.

10.   Abacus

Abacus is an elegant tool for trouble-free expense management with a plethora of useful features:

  • Receipt scanning and digitalization,
  • Automatic creation and approval of new expenses,
  • Mileage tracking with the registration of travel origins and destinations,
  • Overview of travel expenses,
  • Synchronization with other accounting tools for even more efficient project cost management,
  • Real-time reporting.

Best Project Management Software

1 ClickUp

Best for unlimited users/seats

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5/user/month and offers additional functionality.

Free forever with paid plans starting at $5/user/month

PROS

  • Free forever plan allows unlimited members
  • Unlimited file storage on all paid account tiers
  • Can email (set-up) a task directly from Outlook

CONS

  • Read-only guest permissions are limited to paid account
  • Reporting suite is limited to paid plans only
  • Granular customization options results in a time consuming set-up

2 Smartsheet

Best for flexibility & customizability

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

PROS

  • Sheet-to-sheet linking
  • Many project templates & resources
  • Ease of sharing
  • Easily customizable dashboards

CONS

  • Jira, Salesforce, Dynamics connector limited to Premier plan
  • Changes don’t update in real-time
  • Can’t customize chart colors

3 Kintone

Best for building custom project workflows

Kintone is a customizable project tracking software platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

PROS

  • Flexible pricing that includes special deals for schools and NPOs
  • Admin accounts have access to tons of customization tools
  • Data is easy to pull and manipulate into good looking reports

CONS

  • No single-user plan available (minimum 5 users)
  • Limited to 5GB/user storage on every pricing tier
  • No native templates for common project types or documents

4 Forecast.app

Best AI-native project planning tool

Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.

Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize.

Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.

Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

Forecast costs from $31.76/user/month (€27/user/month) with a 10-seat minimum requirement. They offer a 14-day free trial.

14 days free trial

From $31.76/user/month

PROS

  • Predictive tasks for spreadsheets
  • Can manage resources across multiple projects
  • Easy to plan projects and timelines

CONS

  • Milestone data is lumped together rather than separated
  • Additional fee for onboarding/training
  • Higher learning curve

5 GanttPro

Best project management tool for planning and scheduling projects with an online Gantt chart

GanttPRO is a project management software based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. To get more visibility, users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

The Gantt chart maker allows teams to collaborate in real-time using comments, mentions, and attachments. Resource management and workload features for monitoring team members workload and tasks are also included.

You can integrate your projects with Jira, Google Drive, Slack, and other applications. GanttPRO is widely used in software development, construction, healthcare, finances, events, education, and many other spheres.

Basic plans for 1 user start at $7.99/month if billed annually.

14 days free trial

From $7.99/user/month

PROS

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

CONS

  • Light on integrations
  • Lack of options to create recurring tasks

Conclusion

Project Management Software can help you manage and check progress of a project. By using a Project Management System, you can keep track of all your resources and ensure that the project is completed as soon as possible. Additionally, by using a Project Management Method, you can reduce the chances of having to deal with contract disputes. Overall,Project Management Software is an essential tool for any business. By following the guidelines provided, you can make sure your project is on track and completed quickly.

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