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Commercial Building Maintenance Software

Commercial building maintenance software provides managers of commercial buildings and facilities with tools for managing day-to-day operations. The building maintenance software offers multi-building capabilities, inspection tracking, job costing, preventive maintenance scheduling, and more. Nowadays, commercial building owners and managers have to take care of many administrative tasks associated with the maintenance of their properties. It is a full-time job, but there’s help available in the form of software that can make their lives easier.

Commercial Property Management Software

DoorLoop

DoorLoop is a complete property management software tool that makes managing and growing your portfolio simple and easy.

The dashboard is designed to be highly intuitive and easy to use (and easy to get started). It comes with a full suite of features that make it easy to centralize and streamline your entire property management business.

Features include:

  • Accounting suite designed to replace QuickBooks, including a variety of payment methods, custom reports, a complete chart of accounts,
  • Built-in CRM and tenant portal that allows you to collect rent, receive maintenance orders straight from tenants (and even communicate with them from within the platform), offer renters insurance, and more
  • Easy maintenance order management, including everything from work order creation to tracking and vendor payments
  • Marketing features including automatic listing, scheduling showings, tenant screening, and more
  • Owner portal that provides access to reports and allows you to print checks

DoorLoop Pricing

Not sure if DoorLoop is for you? Our full-service property management and accounting software is 50% off your first two months.

(That includes unlimited support & training as well.)

Pricing starts at only $49/month for your first 20 units.

RealPage Commercial

RealPage Commercial is a complete property management solution geared towards commercial portfolios.

It has a full suite of features that covers everything you’d need to manage your commercial portfolio.

They’re known for a convenient lease administration feature and an easy-to-use common area maintenance reconciliation system.

Features include:

  • Tenant portal that allows tenants to make payments online, view balances, and more
  • Work order management
  • Robust accounting features including calculators for late fees, recurring charges, rent percentages, and CPI increases
  • Leasing automation features

RealPage Commercial Pricing

RealPage Commercial separates its commercial pricing based on the type of property: office & retail assets and industrial assets.

They also offer a unique square footage pricing model, with their Office & Retail Assets plan. This plan comes out to $10 per month per 10,000 square foot while their Industrial Assets plan comes in at $5.83 per month per 10,000 square foot.

Total Management

Total Management is a cloud-based property management solution that serves both residential and commercial property managers.

They offer a robust set of commercial capabilities, including tax and insurance reconciliation and communication management.

They’re known for their easy implementation, so getting started is fast and straightforward. Users also generally report ease of use, though their pricing is high compared to other solutions.

Features include:

  • Tenant portal including online bill pay
  • Employee work order communication
  • Duplicate invoice catcher
  • CAM/Tax reconciliation system

Total Management Pricing

Total Management has a one-time onboarding fee that includes support and 30 days of 1-on-1 life product training. However, this price is not listed online.

Monthly pricing for their commercial solution comes in at $2.50 per unit per month with monthly minimums, though they are also not listed online.

MRI Commercial Management

MRI Commercial is one of the most well-known commercial-specific solutions, with a robust set of features and leasing tools that includes a good level of customization.

However, you pay for that robust set of features, and the MRI interface is known for being a bit dated.

Features include:

  • Online bill pay
  • Lease templates
  • Robust reporting tools
  • Automated accounts payable
  • Work order management

MRI Commercial pricing

MRI doesn’t offer any of its pricing publicly, so you’ll need to contact them directly for more information and to set up a demo.

AppFolio

Appfolio is another notable option similar to MRI. It includes a powerful set of tools and virtually everything you’d need from a commercial property management accounting software.

Its interface is easy to use as well, though it can feel a bit complex and overwhelming navigating the number of features. It balances this somewhat, however, with good training resources.

Features include:

  • Utility management
  • Work order management
  • Good reporting tools
  • Online rent payments
  • Smart bill entry
  • Automated late fees

Appfolio pricing

Appfolio has a flat $400 onboarding fee that makes it one of the more expensive options to get started with. Monthly pricing is between $0.80 and $1.50 per unit, depending on the property type, with a $250 monthly minimum.

VTS

VTS specializes in commercial portfolio management and serves over 35,000 users worldwide.

They offer unique business intelligence analytics features that make closing easier and helps maintain occupancy.

It excels in not only being a property management tool but a commercial property marketing tool as well. However, it can come up short in terms of some of the more unique property management features other tools have.

Features include:

  • Marketing/sales-level analytics
  • Tenant and inventory management
  • Good collaboration tools for users
  • Mobile app
  • Large number of integrations

VTS Pricing

VTS doesn’t offer its pricing online, so you’ll need to contact a sales representative to get more information and schedule a demo.

CRESSblue

CRESSblue is a cloud-based commercial property management software geared explicitly towards net lease properties, such as retail shopping centers.

They’re known for a good range of automation systems, including automatic leasing calculations and scheduling with full integration between its various features.

However, the initial setup can be a bit cumbersome if you have an extensive portfolio.

Features include:

  • Work order management
  • Lease abstracting and budgeting
  • CAM reconciliation
  • Reporting
  • Asset management
  • Automated leasing calculations

CRESSblue Pricing

CRESSblue offers a unique pricing model, basing their pricing on a combination of the number of users, offices, and leases you manage.

For specific pricing, though, you’ll need to contact a sales representative as they don’t offer their pricing online.

Yardi

Yardi Breeze is Yardi’s smaller-scale property management solution.

If you’re starting, Yardi is intuitive and straightforward and offers many of the great features that Yardi’s more robust property management solution provides.

Training materials also make it easy to get started as you can learn directly from the software. This makes Yardi one of the better options if you only manage a few properties and are new to property management.

However, Yardi Breeze is one of the pricey options out there, making this a less-economical option for new property managers.

Features include:

  • Automation features such as scheduling and leasing calculations
  • Robust accounting
  • Owner reports
  • Tenant communications
  • Work order management

Yardi pricing

Yardi uses a unique pricing structure that is based on the type of property. However, beyond that, their pricing model is familiar.

For example, Yardi for commercial property costs $2 per unit, at $200 minimum per month. They also offer a premium plan, though they don’t provide pricing for that publicly, so you’ll need to contact a sales representative.

SKYLINE

SKYLINE is a property management accounting solution for small to mid-sized portfolios.

The software offers a robust set of features with a wide range of functionality, from accounting to tenant management, scheduling, maintenance management, and more.

It’s known for having a user-friendly interface that’s easy to get started with and easy to learn. However, combined with its various features, it comes in at enterprise-level pricing.

Features include:

  • Good accounting features
  • Lease tracking
  • Budgeting
  • Automated scheduling and invoicing
  • Tenant portal
  • Document management

SKYLINE Pricing

SKYLINE doesn’t offer its pricing publicly, but you can find out more by scheduling a demo online.

Re-Lease

Re-Leased is a dedicated commercial property management software known for being easy to use and good documentation features.

It has a visually pleasing UI and makes it simple to find anything you need, though their customer service response rate sometimes causes complaints.

Features include:

  • Tenant communication
  • Compliance management
  • Good accounting features
  • Integrates with Xero
  • Payment and task alerts
  • Calendar with scheduling features

Re-Leased Pricing

Re-Leased doesn’t offer its pricing publicly, so you’ll need to contact them for a demo to learn more and see if they’re a fit.

Online Property Management Software

MaintainX

The CMMS software MaintainX was created with mobile users in mind. It is nimble, sleek, and incredibly user-friendly. Large fonts, streamlined color palettes, and toggle settings for tidy user dashboards are all features of the app’s native mobile experience.

The application offers more than just the fundamental functions—work order management, asset management, and inventory management—by delivering “the wow factor” with its corporate messaging and sophisticated reporting tools.

Property managers and maintenance specialists can communicate in real time using individual and group messages on their PCs and mobile devices with the help of MaintainX.

Real-time texting is the most frequently mentioned “favorite feature” among product users, followed by work-order commentary. Favorite features include offline mode, digital checklists, purchase orders, requestor portals, time and cost tracking, and offline mode. Property managers may manage workflow audits and inspections, standard operating procedures (SOPs) digitization, and equipment maintenance using MaintainX.

Hippo

Hippo offers users a customizable, thorough, and intuitive CMMS experience. The fundamentals for managing PM schedules, organizing asset data, and managing equipment supply are available to property managers.

The computerized work request system has been a great asset for Capterra’s maintenance managers in helping them categorize costs, support budgetary requirements, and improve schedule compliance. Due of Hippo’s compatibility with iOS and Android smartphones, field service technicians may provide real-time updates.

FMX

FMX is distinctive in that it combines CMMS and facility management functionality into a single software suite. Property managers may optimize operating procedures, keep track of maintenance chores within larger facility efforts, and make data-driven decisions that increase productivity thanks to the hybrid feature.

The one software application that accommodates numerous departments—technology, maintenance, transportation, grounds, and athletics—with one login gateway to enter work requests is valued by K–12 educational providers.

Additionally, FMX is known for offering its clients 24/7 help from LIVE specialists.

Fiix

Another choice for property management software to think about is Fiix. Users may streamline maintenance activities, organize assets, and include other property management features.

Similar to the previously listed service providers, Fiix offers a variety of skills required for facility maintenance plans. To meet the demands of both office workers and field technicians, it is compatible with desktop and iOS devices.

With the launch of its AI-powered system Fiix Foresight, Fiix has just started to advance data analysis by identifying trends in equipment behavior. The data can be used by managers to address unidentified bottlenecks in operational workflows.

DoorLoop

DoorLoop is an all-in-one property management software with a robust set of maintenance management tools.

You not only get access to major property maintenance features such as:

  • Create and manage work orders with a complete order history
  • Easily allow tenants to send in maintenance requests
  • Communicate with tenants in real-time on those requests
  • Assign to a vendor and issue the payment when they complete the order
  • And track it all via a convenient mobile app

The finest maintenance management tool will fulfill your needs without adding complexity to your current software stack.

Therefore, consider how a piece of software will impact your company’s overall operation in addition to what it can perform.

A specialized maintenance management software might have a few potent capabilities you need, but if it’s just another piece of software, it might end up making things more difficult.

UpKeep

For those searching for something with more sophisticated maintenance management features, UpKeep is an enterprise-level maintenance management system.

It lacks many essential functions because it isn’t intended for property management, but it does offer special maintenance-related features like automatically delivering work orders and assigning work orders a priority level.

Service Fusion

A maintenance management solution for small- to medium-sized organizations is called ServiceFusion.

They are not created exclusively for property management, serving everyone from appliance maintenance experts to property management firms (nor do they have other property management features). However, people cite a high level of usability.

FTMaintenance

FTMaintenance is a feature-rich and user-friendly solution that allows organizations to take complete control of their maintenance program. Executives, maintenance managers and technicians can use a unified interface to document, manage and track all maintenance activities.

  • Scalability: FTMaintenance is built to grow with your business. You can start small and easily scale up to accommodate a growing maintenance team, other departments within your organization and additional locations.
  • Rapid Deployment and Startup: Get your system up and running quickly so that you can start reaping the benefits of your maintenance management software right away.
  • Support Network: Take advantage of the highly-responsive support team to clear doubt and troubleshoot technical problems.
  • Quick Work Order Closure: Guide employees through work orders in a stepwise manner. Improve data entry by creating an approval process and customizing fields.
  • Paperless Processes: Replace hard copies, manuals and spreadsheets by bringing all information about assets, equipment and inventory into one centralized database.

Primary Features

  • Asset management: Manage all company assets and equipment. Keep information such as bills of materials, service history and work orders in a central location for easy access by team members.
  • Work Order Management: Generate and track work orders automatically. Plan ahead with a flexible maintenance calendar that includes schedule views to automate work order assignment, distribution and activation.
  • Inventory management: Keep track of MRO inventory across multiple facilities. Keep inventory counts up to date by sending out automated notifications when supplies are running low.
  • Maintenance Reports: With over 140 built-in reports, you can create comprehensive maintenance reports. To make informed business decisions, analyze data using customizable filters and data views.
  • Mobile Accessibility: Access work orders from anywhere, at any time. Enable field maintenance personnel to use mobile devices to create, track and update maintenance activities.

Limitations

  • Default reports are limited.
  • Difficult to choose and edit custom fields.
  • Printing issues after PMs are released.

eMaint

eMaint is a CMMS solution hosted in the cloud that helps businesses manage assets, optimize workflows, manage inventory using the IoT and schedule preventive and predictive maintenance. It is an excellent option for property maintenance for businesses of all sizes.

  • Planned Maintenance: eMaint lets users create an unlimited number of preventive maintenance tasks on a calendar-based interface or based on meter readings for individual assets.
  • Increase Productivity: Preventive maintenance plans and work order management help technicians streamline activities such as repairs and work requests. Both management and technicians benefit from mobile access because they are no longer tied to a desktop to create write-ups or work orders.
  • Improve Visibility: Condition monitoring, reports and work order management all help increase visibility into the organization’s day-to-day operations and provide transparency into workflows.
  • Boost ROA: By optimizing asset uptime, extending asset life spans and reducing unexpected failures through routine maintenance activities, organizations can maximize their return on assets.
  • Ensure Regulatory Compliance: Audit trails, usage logs and other detailed documentation options assist users in maintaining records that demonstrate regulatory compliance, preparing for inspections and educating users about regulations.

Primary Features

  • Work Order Management: Guests can request work orders through a user portal. You can schedule recurring maintenance tasks and assign them to technicians on-site or in the field. It also offers a digital signature option for admins to sign off on completed work online. Management can oversee work permits, store records and edit permissions with the built-in PDF editor.
  • Inventory Management: Get visibility into spare parts inventory to ensure they are available for crucial repairs. Keep stockrooms organized with barcode tracking.
  • Maintenance Management: Users can schedule maintenance tasks, assign them to technicians, create preventive maintenance plans and streamline repair work with the maintenance management capability.
  • Account Management: Account managers can consolidate accounts with enterprise-level reporting and data integration. They can compare performance across locations and break them down by facility. Managers can also utilize global accounts to edit work orders for multiple regions.
  • Condition Monitoring: The condition-based maintenance tool monitors asset metrics such as noise, pressure, vibration, temperature, flow, lubrication, wear and corrosion. You can define upper and lower thresholds for these metrics, and the system will trigger an alert if those thresholds are exceeded so technicians can immediately perform maintenance.

Buildium

The administrators of residential and association properties can manage every part of their operations, including vacancy, rent, and maintenance schedules, with the aid of the web-based property management tool known as Buildium. Fundamental features including full general ledger accounting, tenant and lease tracking, on-demand reports, and automatic rent and late charge reminders simplify the management of the rent cycle. Through the tenant portal of the software, automated rent collection and internet payments are made simpler.

AppFolio Property Manager

An program called AppFolio Property Manager has administration and accounting features. This property management tool is crucial for addressing business requirements including marketing, accounting, application screening, online rent payment, online lease negotiations, and other important duties. The program allows users to obtain a professionally designed job posting package that can be printed or manually posted to Craigslist and other sites. It provides a thorough platform for payments that includes a variety of payment methods like credit cards, e-checks, and electronic cash payments.

Easy Storage Solutions

A web-based property management tool called Easy Storage Solutions offers a wide range of services to help storage facilities. The app allows processing credit cards, bookings, and online payments. Other services offered concurrently include calculating late fees, reminding renters to make payments via text or email, managing collections, creating invoices, and carrying out other self-storage tasks. The program can also create statistical reports, work with Google Maps, and save contact information for users.

Rentec Direct

Landlords and property managers that oversee between 25 and 5,000 units can take advantage of management services from Rentec Direct. Financial reporting and general ledger accounting are among the features, and QuickBooks is optimally synchronized. Online portals for landlords and tenants as well as a personalized website to advertise your homes online are additional features. This property management program also supports the tracking of work orders, payment vacancy listings syndication, processing of credit card payments, and online rental applications, among other things.

InnQuest

The hotel and hospitality industries are the target markets for InnQuest software. A central reservation, front office, housekeeping, online booking engine, core accounting, guest relationship management, and maintenance management are all included in the fully integrated suite it offers. An import/export wizard in this property management tool makes it simple to transfer data including accounts, guest profiles, invoices, and travel agent information.

Rent Manager

The second all-inclusive property management choice on our list is Rent Manager.

The software offers a respectable app alternative that strikes a solid balance between functionality for expert users and even beginners wishing to get started with something more sophisticated.

The main drawback is that a few functions that you would normally obtain with an all-in-one choice are locked behind pricier additional payment tiers.

Despite this, Rent Manager is a fantastic alternative because it has features like customized training, data migration, and reporting.

Hemlane

The hotel and hospitality industries are the target markets for InnQuest software. A central reservation, front office, housekeeping, online booking engine, core accounting, guest relationship management, and maintenance management are all included in the fully integrated suite it offers. An import/export wizard in this property management tool makes it simple to transfer data including accounts, guest profiles, invoices, and travel agent information.

Building Maintenance Software Free

Stessa

With smart money management, automated income and spending tracking, individualized financial reporting on a property and portfolio level, and much more, Stessa gives landlords real-time information to help them maximize earnings.

For ease of use throughout tax season, features include limitless property monitoring, online performance dashboards, document organization and storage, unlimited monthly financial reports, and export-ready financials. Rent analysis, mortgage financing, and market research are examples of premium services.

IManageRent.com

To assist maximize rental property earnings, iManageRent is a free, fully integrated property management software solution with extra optional features like market rent estimations and automated rent hikes.

While the premium plan starts at just $9.95 per unit per month, the basic plan is free.

Schedule My Rent

A free property management software program called Schedule My Rent provides online rent collection in addition to other features.

Great tenants can be found and chosen, rent can be paid online or in cash, late fees can be assessed, security deposits can be tracked and released, lease agreements can be uploaded and saved, tenant move-in reports can be managed, maintenance requests can be handled, and income and expenses can be kept track of. Landlords pay nothing, and there is a $2 fee every payment made online for rent.

Cozy

In order to provide free online rental and property management tools, Cozy has partnered with Apartments.com.

Landlords can use syndicated listing services like Realtor.com to advertise unoccupied properties, screen renters online, collect rent payments, and keep track of their properties’ earnings and costs. Any device can be used by tenants to submit detailed requests for repairs that include images and videos. Landlords have access to online receipt storage and CSV and PDF exports of their financial information.

Housters

In addition to capabilities for taking online rent payments, tenant screening, maintenance management, invoicing, accounting, and financial reporting on your main and property dashboards, Housters gives landlords a full-featured property management software system.

Landlords can track rent and deposits owed from tenants, send bills for unpaid rent, receive requests from tenants for repairs, share to-do lists with contractors, and use powerful cash basis and double-entry accounting to save bookkeeping costs. Pricing drops to just $1 per unit each month after the initial 3-month trial.

Innago

All property types, including single-family rentals, multifamily homes, and dorms, can use Innago. There are no contracts to sign, setup costs, or monthly expenses.

Tenant screening, online rental payments, online lease and document storage, work order monitoring, and financial tracking and reporting are just a few of Innago’s property management capabilities.

Rentigo

Processing rent payments, managing maintenance vendors, and automating marketing for renting out vacant homes are all features of Rentigo’s property management software.

With the use of the free tenant app, renters may email maintenance requests via “snap & send,” schedule automatic recurring rent payments, and pay rent online. Additionally, Rentigo provides a tailored white-label app to assist landlords in creating their own identity for an expanding rental property portfolio.

Hunt

Hunt is geared toward helping landlords fill vacancies fast with the right tenants and collecting rent online. Landlords can market vacant property for rent, screen tenants with credit reports and eviction history checks, and link multiple bank accounts to collect rent payments from tenants online. 

The service is relatively new, with property management tools such as document uploading, automatic late fee billing, and maintenance requests all in the works. Hunt will also offer a feature to help tenants build their credit by paying the rent on time.

Rentler

The free property management software from Rentler was created by landlords for landlords. The program aids landlords in promoting their rental properties, processing tenant applications and background checks, accepting online rent payments, and scheduling maintenance needs.

The free Rentability Report assists landlords in determining a fair market rent by providing an overview of the local renting market in the event that a tenant vacates.

TenantCloud

Landlords can find everything they require in one convenient location thanks to TenantCloud, a free end-to-end property management software solution. Tenant management, online payments and maintenance requests, full accounting, property analysis reports, a free listing website for empty properties, online applications, tenant screening, and automatic invoicing are among the features.

Rezedent

Independent landlords, small and medium-sized property managers, and renters can all use Rezedent’s online property management platform.

Up to one unit per month, the service is free. Prices for two to ten units per month start at $10. Rezedent has modules for renter’s insurance, tenant screening, accounting, maintenance requests, vacancy posting, and online newsletters.

Total Management

Web-based property management software designed by property managers for property managers is available from Total Management. Real estate investors who own single-family houses, apartments, and student accommodation created the service.

Along with a full accounting system, features include a customizable property management dashboard, work order management, tenant tracking, and a tenant portal for making rent payments and maintenance requests. After the free trial period, pricing starts at $1 per unit per month.

Maintenance Tracking Software

MaintainX

The CMMS software MaintainX was created with mobile users in mind. It is nimble, sleek, and incredibly user-friendly. Large fonts, streamlined color palettes, and toggle settings for tidy user dashboards are all features of the app’s native mobile experience.

The application offers more than just the fundamental functions—work order management, asset management, and inventory management—by delivering “the wow factor” with its corporate messaging and sophisticated reporting tools.

Property managers and maintenance specialists can communicate in real time using individual and group messages on their PCs and mobile devices with the help of MaintainX.

Real-time texting is the most frequently mentioned “favorite feature” among product users, followed by work-order commentary. Favorite features include offline mode, digital checklists, purchase orders, requestor portals, time and cost tracking, and offline mode. Property managers may manage workflow audits and inspections, standard operating procedures (SOPs) digitization, and equipment maintenance using MaintainX.

Hippo

Hippo offers users a customizable, thorough, and intuitive CMMS experience. The fundamentals for managing PM schedules, organizing asset data, and managing equipment supply are available to property managers.

The computerized work request system has been a great asset for Capterra’s maintenance managers in helping them categorize costs, support budgetary requirements, and improve schedule compliance. Due of Hippo’s compatibility with iOS and Android smartphones, field service technicians may provide real-time updates.

FMX

FMX is distinctive in that it combines CMMS and facility management functionality into a single software suite. Property managers may optimize operating procedures, keep track of maintenance chores within larger facility efforts, and make data-driven decisions that increase productivity thanks to the hybrid feature.

The one software application that accommodates numerous departments—technology, maintenance, transportation, grounds, and athletics—with one login gateway to enter work requests is valued by K–12 educational providers.

Additionally, FMX is known for offering its clients 24/7 help from LIVE specialists.

Fiix

Another choice for property management software to think about is Fiix. Users may streamline maintenance activities, organize assets, and include other property management features.

Similar to the previously listed service providers, Fiix offers a variety of skills required for facility maintenance plans. To meet the demands of both office workers and field technicians, it is compatible with desktop and iOS devices.

With the launch of its AI-powered system Fiix Foresight, Fiix has just started to advance data analysis by identifying trends in equipment behavior. The data can be used by managers to address unidentified bottlenecks in operational workflows.

DoorLoop

DoorLoop is an all-in-one property management software with a robust set of maintenance management tools.

You not only get access to major property maintenance features such as:

  • Create and manage work orders with a complete order history
  • Easily allow tenants to send in maintenance requests
  • Communicate with tenants in real-time on those requests
  • Assign to a vendor and issue the payment when they complete the order
  • And track it all via a convenient mobile app

The finest maintenance management tool will fulfill your needs without adding complexity to your current software stack.

Therefore, consider how a piece of software will impact your company’s overall operation in addition to what it can perform.

A specialized maintenance management software might have a few potent capabilities you need, but if it’s just another piece of software, it might end up making things more difficult.

UpKeep

For those searching for something with more sophisticated maintenance management features, UpKeep is an enterprise-level maintenance management system.

It lacks many essential functions because it isn’t intended for property management, but it does offer special maintenance-related features like automatically delivering work orders and assigning work orders a priority level.

Service Fusion

A maintenance management solution for small- to medium-sized organizations is called ServiceFusion.

They are not created exclusively for property management, serving everyone from appliance maintenance experts to property management firms (nor do they have other property management features). However, people cite a high level of usability.

FTMaintenance

FTMaintenance is a feature-rich and user-friendly solution that allows organizations to take complete control of their maintenance program. Executives, maintenance managers and technicians can use a unified interface to document, manage and track all maintenance activities.

  • Scalability: FTMaintenance is built to grow with your business. You can start small and easily scale up to accommodate a growing maintenance team, other departments within your organization and additional locations.
  • Rapid Deployment and Startup: Get your system up and running quickly so that you can start reaping the benefits of your maintenance management software right away.
  • Support Network: Take advantage of the highly-responsive support team to clear doubt and troubleshoot technical problems.
  • Quick Work Order Closure: Guide employees through work orders in a stepwise manner. Improve data entry by creating an approval process and customizing fields.
  • Paperless Processes: Replace hard copies, manuals and spreadsheets by bringing all information about assets, equipment and inventory into one centralized database.

Primary Features

  • Asset management: Manage all company assets and equipment. Keep information such as bills of materials, service history and work orders in a central location for easy access by team members.
  • Work Order Management: Generate and track work orders automatically. Plan ahead with a flexible maintenance calendar that includes schedule views to automate work order assignment, distribution and activation.
  • Inventory management: Keep track of MRO inventory across multiple facilities. Keep inventory counts up to date by sending out automated notifications when supplies are running low.
  • Maintenance Reports: With over 140 built-in reports, you can create comprehensive maintenance reports. To make informed business decisions, analyze data using customizable filters and data views.
  • Mobile Accessibility: Access work orders from anywhere, at any time. Enable field maintenance personnel to use mobile devices to create, track and update maintenance activities.

Limitations

  • Default reports are limited.
  • Difficult to choose and edit custom fields.
  • Printing issues after PMs are released.

eMaint

eMaint is a CMMS solution hosted in the cloud that helps businesses manage assets, optimize workflows, manage inventory using the IoT and schedule preventive and predictive maintenance. It is an excellent option for property maintenance for businesses of all sizes.

  • Planned Maintenance: eMaint lets users create an unlimited number of preventive maintenance tasks on a calendar-based interface or based on meter readings for individual assets.
  • Increase Productivity: Preventive maintenance plans and work order management help technicians streamline activities such as repairs and work requests. Both management and technicians benefit from mobile access because they are no longer tied to a desktop to create write-ups or work orders.
  • Improve Visibility: Condition monitoring, reports and work order management all help increase visibility into the organization’s day-to-day operations and provide transparency into workflows.
  • Boost ROA: By optimizing asset uptime, extending asset life spans and reducing unexpected failures through routine maintenance activities, organizations can maximize their return on assets.
  • Ensure Regulatory Compliance: Audit trails, usage logs and other detailed documentation options assist users in maintaining records that demonstrate regulatory compliance, preparing for inspections and educating users about regulations.

Primary Features

  • Work Order Management: Guests can request work orders through a user portal. You can schedule recurring maintenance tasks and assign them to technicians on-site or in the field. It also offers a digital signature option for admins to sign off on completed work online. Management can oversee work permits, store records and edit permissions with the built-in PDF editor.
  • Inventory Management: Get visibility into spare parts inventory to ensure they are available for crucial repairs. Keep stockrooms organized with barcode tracking.
  • Maintenance Management: Users can schedule maintenance tasks, assign them to technicians, create preventive maintenance plans and streamline repair work with the maintenance management capability.
  • Account Management: Account managers can consolidate accounts with enterprise-level reporting and data integration. They can compare performance across locations and break them down by facility. Managers can also utilize global accounts to edit work orders for multiple regions.
  • Condition Monitoring: The condition-based maintenance tool monitors asset metrics such as noise, pressure, vibration, temperature, flow, lubrication, wear and corrosion. You can define upper and lower thresholds for these metrics, and the system will trigger an alert if those thresholds are exceeded so technicians can immediately perform maintenance.

Conclusion

There are more commercial building maintenance software products than ever before. These products automate the maintenance business and can integrate with main systems of a building, collecting information from them and using it to make decisions about equipment life cycle and preventive maintenance needs.

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