As a nonprofit organization, you’re probably aware of the importance of keeping good accounting records. You also may have realized that creating these records can be an enormous task. This is exactly why Easy Accounting Software for Nonprofits was created — it makes record-keeping a breeze. Free accounting software for nonprofits will allow you to effortlessly create entries and monitor your books. Best free accounting software for nonprofits offers intuitive and powerful features, so it’s perfect for any size organization.
For many organizations, finding the right accounting software can be a challenge. There are dozens of options out there, and it can seem daunting to choose one – especially if you’re on a tight budget. That’s why we created easy accounting software for nonprofits. Our software is simple to use yet packed full of powerful tools to help you run your organization with ease. Easy accounting software was designed specifically with the needs of nonprofit organizations in mind. It comes with free lifetime support, and is completely free for small organizations with zero revenue or expenses (a 501c3 tax exempt status). If you have any questions or run into any issues using our software, we’ll be there to help guide you through them. We build our business on trust and making customers for life so that we can keep building cool products for nonprofits everywhere.
QuickBooks Enterprise Nonprofit
Many nonprofit organizations end up cobbling together accounting, donor management, and payroll services by using multiple programs, making things confusing during end-of-year reporting. QuickBooks Enterprise Nonprofit is our choice as the best overall accounting software for nonprofits because it is a full-service program that allows you to track your finances, manage your donor lists, and even pay your staff.Pros
- Combines donation management, financial statements, and payroll services into one package
- Online backup and protection of your QuickBooks data
- Syncs with apps like Kindful
Cons
- Free trial unavailable on Enterprise edition
- You must pay an additional fee to get remote access
- Adding users can quickly drive up the monthly cost
QuickBooks Enterprise Nonprofit is issued by Intuit, the financial services and tax software company. Intuit was founded in 1983. Since its launch, it has become a household name, earning over $7.7 billion in revenue in 2020.
While there are cheaper versions of QuickBooks available for nonprofit organizations, we selected QuickBooks Enterprise Nonprofit because of its robustness. For large or growing organizations who need comprehensive accounting services, this program can be a good fit.
You can use QuickBooks Enterprise Nonprofit to track expenses and donations, budget by program and compare to actuals, and create donor and grant reports. This version of QuickBooks allows you to accept donations and securely store donor information in your database. If you upgrade to the Gold, Platinum, or Diamond plans, you can even get payroll services for your organization and pay your staff directly through QuickBooks.
QuickBooks integrates with several apps used by nonprofits including Kindful. If you use these apps as part of your fundraising campaigns, you can sync the data and import transaction details to streamline your reporting.
While other versions of QuickBooks have free trials, QuickBooks Enterprise Nonprofit does not. This version starts at $1,275 per year, but the price can increase based on what additional services you need. For example, the Platinum plan costs $2,035 per year.
The default version is only available via desktop, so employees cannot access it remotely. If you want to add cloud-based access, you’ll need to pay an additional fee for hosting for each user that will be using the program. For example, the cost for two users to remotely access the Diamond plan is $3,572.40.
For smaller nonprofits or nonprofits who are just starting out, you probably don’t need software with as many features as QuickBooks Enterprise Nonprofit. For smaller organizations and charities with more basic accounting needs, QuickBooks has other plans that start at lower prices such $25 per month.
QuickBooks has a 4.5-star rating on Capterra.
ACCOUNTS from Software4Nonprofits
For small organizations like churches or community organizations, we selected ACCOUNTS as the best accounting software. It’s affordable and easy to use, with all of the necessary features you need to track income and expenses and create reports.Pros
- 60-day free trial and 30-day money back guarantee
- The standard version costs just $130 for the first year
- The program can be used for the accounting of multiple organizations (up to 5) at no additional cost
Cons
- The desktop program can only be used on Windows
- You have to purchase a separate donation program to track donors
- Only one user can do data entry at a time with the standard version
ACCOUNTS through Software4Nonprofits is a program offered by Cooperstock Software, a small company based in Canada. The company was founded by the treasurer of a religious finance committee because he had difficulties finding software that met his needs. He created ACCOUNTS as an alternative to the more expensive and complex accounting programs available at the time.
ACCOUNTS is an easy-to-use platform designed specifically for small organizations and churches who need basic bookkeeping and accounting services. The program allows you to track income and expenses, track fund balances, associate accounts with lines on your IRS tax forms, and create detailed reports.
If you’re responsible for managing the accounting for multiple organizations, such as the school PTA and your child’s sports team, you can use the software to handle the accounting for both at no additional cost.
The standard version of ACCOUNTS is $130 for the first year. After that, it costs $65 per year. You can try ACCOUNTS for free for 60 days, and you can download the free version online. ACCOUNTS also has a 30-day guarantee if you purchase the program. If you’re not satisfied with your purchase and no longer intend to use it, the company will give you a full refund.
Unfortunately, ACCOUNTS was designed for Microsoft Windows and the desktop version is only available for that operating system. However, there is a cloud-based, browser version called OnDemand that works on most platforms including Mac. Under the standard version, only one user can do data entry at a time. If you upgrade to the local network version—which costs $220 for the first year—up to five users can access the database at once.
If you want to track donations and donor information, you’ll need to purchase additional software. Cooperstock Software offers another program called DONATIONS, which is free if you have 100 donors or less per year. Larger organizations will need the paid version of DONATIONS.
Sage Intacct: Best overall
Best overall nonprofit softwareSage Intacct

4.1
Contact for quote
Fund accounting
Support for multiple locations and currencies
Donation tracking and dues management
Sage Intacct sets a high standard for what nonprofit organizers should expect from their fund accounting software. Along with typical accounting features like bank reconciliation, the software has a host of nonprofit-specific tools:
- Donation tracking
- Fundraising, membership, and dues management
- Multi-currency support (for international donations)
- Nonprofit-specific financial reports, including budgeting and forecasting
- Task automation to reduce redundant data entry
Sage Intacct also offers free seminars to help nonprofit organizers get off the ground, which is particularly useful for nonprofits struggling to make ends meet after COVID-19. And on the review site TrustRadius, Sage Intacct gets 8.6 stars out of 101 with customers indicating they’re happy with Sage’s fast customer service response time.
However, Sage Intacct is definitely on the pricy end of the nonprofit software spectrum. (Pricing isn’t listed on the site, so you’ll need to contact Sage Intacct for a quote.) If you’re just launching a nonprofit, Sage Intacct probably isn’t right for you—it works better for established national or international nonprofits with multiple locations and a large staff.
NetSuite
With an integrated system that includes ERP, financials, commerce, inventory management, HR, PSA, supply chain management, CRM and more – NetSuite enables fast-growing businesses across all industries to work more effectively by automating core processes and providing real-time insights into operational and financial performance. What is NetSuite? NetSuite is a cloud accounting software that provides a complete view on financial performance and cash flow analysis. The system comes with features including general ledgers, cash management, tax management, accounts receivable and payable, fixed asset management, and payment management. How do you use NetSuite? NetSuite is a cloud-based system, which can be accessed through an active internet connection. There are no installations or downloads necessary to use the software. Users can utilise the key performance indicator to view analysis on receivables, payables, sales, total bank balance, and more. Who uses NetSuite? NetSuite can be used by companies of any size in any industry in need of financial management software. How much does NetSuite cost? NetSuite does not share pricing details publicly. Please contact Oracle for information on starting price and available plans or tiers. Does NetSuite have an app? NetSuite has an app available on both IOS and Android devices.
NetSuite Pricing
Pricing available on request.
Starting price:
$499.00 per month
Free trial:
Not Available
Free version:
Not Available
Conclusion
Easy Accounting for Nonprofits is nonprofit accounting software that encompasses all aspects of the nonprofit business, from tracking finances to automating your payroll. With the ability to track multiple types of donations and keep a running balance of your funds, you’ll know right where your organization stands at all times.