Free Budget Software for Small Business

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If you’re a small business, you know that budgeting is essential to keeping your business afloat. You have to know how much money is coming in, and how much money is going out so that you can plan for the future and make sure your business survives.

It can be hard to afford the best software for your business. That’s where budget software comes in. With so many options available, it can be hard to know which one is right for you. This guide will help you choose the best free budget software for small businesses. It will cover related topics which include Budget Software Free, What is the Best software for Small Business, and Personal Budget Software.


Free Budget Software for Small Business

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YNAB

This is an exceptional accounting software for home use. It has been designed for budget creation based on ones’ specific goals. In addition, it’s highly flexible which makes it suitable when emergencies strike. Moreover, it synchronizes ones’ bank accounts and gives accurate and real-time financial details. Importantly, it generates graphs including charts automatically. That said, keeping track of your financial progress is completely hassle free.

Specifically, it’s a budgeting tool, and it does not perform functions such as investment and taxation.

Pros

  • This accounting software is easy to operate at home.
  • The customer care services responsiveness is commendable.
  • The user interface of this software is great.
  • It offers a variety of features, all in one package

Cons

  • It might not be of high relevance to someone who does not have some accounting skills.
  • Requires internet connections which is not readily available in some areas.
  • Contains a lot of ads which are sometimes irritating.

KeepSoft

KeepSoft is accounting software for home used to assess personal finances, manage debts as well as track expenses or income. Thus, it’s expressly essential for planning forthcoming expenses. Moreover, you really do not need to be a computer guru to use it. Its interface’s simple to use.

The software comes full with helpful features. For instance:

  • Calculator: For calculating the money entered.
  • Labeled graphs: Displaying the amount of money saved and used.

Users can create password to protect their sensitive details.

Pros

  • It’s easy to use and operate.
  • Has a mobile application which makes it relevant even to those who do not have access to a computer device.
  • Has a great user interface.
  • The customer care of this software is very responsive.

Cons

  • Does not support format of many financial applications, for example Microsoft Money. It supports HTML, Excel, MS Access, Lotus and XML, though.
  • No latest versions
  • The pricing structure isn’t listed making it hard to know if it meets the budget needs.

MINT

This home based accounting software has been designed in such a way that it helps the users to easily track their bills. Through this accounting software, one can set up automatic bills payment from within. Additionally, it is straightforward to create budget. Besides that, it provides budgeting and cash management suggestions.

Better yet, the software is entirely free. In case you’re using the Mint mobile application; you get credit score free of charge.

Pros

  • It has a great user interface which allows easy navigation.
  • It is easy to operate.
  • The cost of acquiring this home-based accounting software is relatively low.
  • It has a range of feature hence very convenient.

Cons

  • Cannot perform complex calculations.
  • Lacks some features to perform other home accounting related functions.
  • Contains ads or links which can be very irritating and annoying at times.

Wave

As its name suggests, wave have taken the accounting field with a storm since 2010. Of late, it has more than 2.5 million users and the number is increasing incredibly fast. It has been raked by many agencies as exceptional free home accounting software.

The reason the software is ‘exploding’ is that it’s totally free. In addition, it offers classy invoicing tools for expense tracking, contact management and estimates. What’s more, the tools are vital for billing and sales tax settings. The latest iPhone including Android apps were launched recently and the software upgrades are done regularly to address the specific needs of the users.

Pros

  • Excellent customer support
  • Loaded with numerous useful features
  • Very simple to use
  • Accrual accounting
  • Frees
  • Stunningly beautiful invoice templates

Cons

  • Tax support’s unavailable
  • Not ideal for big businesses

GnuCash

GnuCash is desktop software; its features include tracking bank accounts, stocks, income, and expenses. GnuCash is based on double-entry accounting for balanced books and you can run a number of reports to see your financial data. GnuCash also offers small-business accounting tools that let you manage customers and vendors, handle invoicing and bill payment, and even payroll.

GnuCash is compatible with Windows, Mac OS X, GNU/Linux, BSD, and Solaris. There is a companion app for Android that will let you track expenses on the go and later import them into the desktop software.

Zoho Books

Any Zoho product is a quality one, and you can depend on the company’s productivity suite to streamline your operations. Because Zoho Books, its accounting software, is also of the highest caliber, it earned a high rating on our list.

Why is Zoho Books among the best accounting software in our opinion? This is due to the excellent value this award-winning solution provides. It makes it simple to generate and track retainer invoices, automate bank feeds with ease, and send payment reminders automatically. The technology stands out because it interacts with Stripe and makes payment reconciliation straightforward.

Budget Software Free

budgeting software
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Managing your money successfully includes keeping a close eye on your expenses. One way to do that is to take advantage of free software and services. Free personal finance software can be surprisingly robust, helping you track spending, create and manage budgets, and run reports.

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Mint

Mint is a free online budget planner from Intuit, the makers of TurboTax and Quickbooks. This app brings all of your financial data together, showing you an overview of your budget, spending, bills, and credit score. You can create your own budget, set goals and reminders, and sync your data between web and apps. Security is enhanced by encryption and multi-factor authentication. You can also use Mint to track your investments and portfolio.

Access Mint via the web or phone apps for iOS and Android.

GnuCash

GnuCash is desktop software; its features include tracking bank accounts, stocks, income, and expenses. GnuCash is based on double-entry accounting for balanced books and you can run a number of reports to see your financial data. GnuCash also offers small-business accounting tools that let you manage customers and vendors, handle invoicing and bill payment, and even payroll.

GnuCash is compatible with Windows, Mac OS X, GNU/Linux, BSD, and Solaris. There is a companion app for Android that will let you track expenses on the go and later import them into the desktop software.

AceMoney Lite

AceMoney Lite bills itself as the best Quicken alternative. You can manage your budgets, track your finances in multiple currencies, keep an eye on your investments and analyze your spending habits. You can also do online banking. As this is the lite version, you’re limited to two accounts; the full version supports unlimited accounts.

AceMoney Lite is compatible with Windows and Mac OS X.

Personal Capital

Personal Capital offers free financial software for tracking investments and planning for retirement, in addition to its tools for cash flow, spending, budgeting and net worth. Personal Capital’s focus is on investments, showing you the performance of your portfolio over time and helping you make decisions for the future, so its budgeting components aren’t as robust as other software.

If you’re not an investor or prefer fine-tuning your budget to getting the broad view, Personal Capital may not be the best fit. However, if you want to save for college or retirement, its free tools will show you whether you’re on track.

Personal Capital can be accessed via the web or apps for Android and iOS.

Buddi

Buddi is an open-source budget software that runs on Windows, Mac, and Linux systems and has been translated into multiple languages. Buddi can encrypt financial data with a password, and it’s designed to be easy to use even if you have no financial background.

Features include budgeting, tracking accounts, and personal finance reports, but you will have to enter transactions manually. Free plugins add more features, and the online user manual is easy to read and use.

Buddi is compatible with Windows, Mac OS X, and Linux.

What is the Best software for Small Business

1. Best accounting software: Xero

A cloud-based accounting program geared exclusively toward small businesses is called Xero. It offers capabilities for accountants to assist make sure their clients have sound balance sheets as well as tools for businesses to track financial performance and cash flow in real-time. Financial KPI tracking and performance comparisons between actual and chosen time periods are both possible with customizable financial reports. Businesses can quickly take online payments in many currencies from services like Stripe and PayPal as well as credit cards. Additionally, Xero makes it simple to prepare and distribute invoices, as well as to remind clients to make payments automatically when their bills are past due.

2. Best eCommerce software: Shopify

Although there are several excellent eCommerce systems available, Shopify is the best since it offers a hosted, all-in-one solution that makes it easier for small businesses to launch an online store rapidly. Users may utilize marketing tools like meta titles and descriptions, construct custom URLs, and easily enhance promotions across social media networks like as Facebook, Twitter, and Pinterest. Users can also sell products globally with local language support. Additionally, Shopify provides a huge selection of plugins to make processes like inventory management simpler.

3. Best project management software: Trello

Trello is a task management and collaboration application that supports a variety of projects, including data entry, marketing campaigns, content creation, customer assistance, and sales tracking. It’s vital to note that, while these types of papers can be attached, it works for the majority of projects except for budgeting and invoicing. It’s a handy and simple application for smaller organizations that tracks tasks effortlessly using due dates, card cover images, users, a task commenting function, labels, priorities, and more. Additionally, each project management pipeline can accept attachments like files, photos, or documents.

4. Best time tracking software: Toggl

For very small businesses, freelancers, and entrepreneurs who just need a simple time tracker, Toggl might be the best bet. While there are many great software solutions out there that include extensive features such as expense management, mileage tracking, employee monitoring, and more, many small businesses don’t need all of those features (and don’t want to pay for them). With Toggl, it’s all about ease of use because employees can instantly track time across hundreds of third-party apps, computers, and devices — just hit Start and the timer gets going. Toggl is free with paid tiers that start at $9/month for add-ons such as invoicing features. 

5. Best online payment software: PayPal

Two of the most popular online payment platforms are PayPal and Stripe. Despite the fact that they have many similarities, including a processing fee of 2.9% + $0.30 for online payments, PayPal is a superior choice for startups and small enterprises. PayPal is a better alternative for small business owners since it is simpler to set up and use, while Stripe gives more customization choices to suit larger enterprises. One of the most extensively used systems in the eCommerce sector, PayPal enables millions of customers and merchants to send and receive payments using bank accounts and credit cards. Customers can finish purchases using PayPal, PayPal credits, or Venmo by adding the PayPal button to the payment page.

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6. Best email marketing software: MailChimp

Because MailChimp is adaptable, reasonably priced, and allows customers to add features and capabilities as business needs evolve, we believe small businesses can’t go wrong with it. In actuality, businesses with fewer than 2,000 users can use it for free. This is a big benefit for small businesses or entrepreneurs who wish to cut costs as much as they can while expanding their enterprises. However, even the higher tier plans are affordable, with the Essentials and Standard plans coming in at just $9.99 and $14.99 monthly, respectively. (Take note that the real rate changes depending on the subscription count.) However, MailChimp includes a wide range of tools, including behavioral targeting, A/B testing, customized templates, complex segmentation, and more, that place targeted marketing and other marketing strategies front and center.

7. Best collaboration tools: Slack

The Swiss Army Knife of team collaboration tools is Slack. It makes it possible for team members to connect on any desktop or mobile device, which is especially helpful for smaller organizations that do not have a single workplace (or whose employees work remotely due to COVID-19 measures). A variety of capabilities, including voice and video calling, are available on Slack. Additionally, it is simple to interface with other business tools like MailChimp and Google Drive, enabling effective information sharing between all of these platforms. Additionally, Slack makes it simple to upload and exchange documents including Word docs, JPEGs, MOVs, PDFs, and Google Drive files. Slack is actually used by some firms instead of email because it’s simpler.

8. Best document management software: G-Suite

Google’s free cloud computing, collaboration, and productivity package is called G-Suite. Because it offers a one-stop shop for all document management requirements, it is perfect for small enterprises and independent contractors. Users can quickly and simply create and share documents (Google Docs), spreadsheets (Google Sheets), and presentations inside the collection of separate apps (Google Slides). Team members can design an email account to make it appear more professional, access email, hold video meetings, and encrypt data. Documents, including large files, may be effortlessly uploaded and shared with anybody inside or outside the company thanks to G-15GB Suite’s of free cloud storage space. Owners of the documents specify how users can access each file and provide them the option to “see only,” “edit file,” or “completely access and edit.”

9. Best human resources/payroll software: Gusto

Many smaller businesses use both full-time workers and temporary or contract workers. They therefore require a payroll management system that can handle both W-2 and 1099 employees. Because it can handle payroll processing and payroll tax obligations for all types of workers, Gusto is perfect for these kinds of circumstances. Gusto makes it simple to add new employees and identify their job classification. Even better, because both categories of workers are regarded as employees, the expense of maintaining payroll for a full- or part-time employee is the same as that for a freelancer or contractor. In addition, Gusto charges monthly fees as opposed to other payroll firms’ per-payroll pricing models. This implies businesses can process payroll as often as necessary.

10. Best customer relationship management (CRM) software: Act!

built primarily to satisfy the requirements of small and medium-sized organizations. We are aware that many CRM tools are created with the robust requirements of enterprise businesses in mind, but our mission is to assist smaller businesses in gaining access to these benefits at a reasonable price point, without additional CRM integration fees, hidden costs, or expensive and pointless features. Key advantages consist of:

  • Tiered plans to meet every need: Choose from one of three plans that offer basic to advanced CRM and email marketing that includes thousands of emails per month. With clear features and pricing, customers can choose the plan that’s right for them and scale as business needs change.
  • Powerful built-in tools: Take advantage of relationship and task management capabilities across all three plans. Every plan includes a library of email templates, campaign management and reporting features, opportunity tracking, our companion mobile app, cloud storage, and more. 
  • Advanced automation: In our higher-tiered plans, customers benefit from powerful marketing automation tools, intuitive dashboards and analytics, team management features, app integrations, sales pipeline management, and more. 
  • Easy setup: Act! offers user-friendly onboarding processes that greatly simplify the experience for newcomers to CRM. Our dashboard is highly intuitive and fully customizable so businesses can adapt it to meet specific business needs, customer profiles, and market requirements.  
  • Cloud-based technology: Access business apps and data 24/7 from anywhere. The Act! mobile app makes it easy to stay engaged with customers without losing time or opportunities.

Personal Budget Software

1. Quicken

Quicken is a long-established tool for managing personal accounts, and while its reputation was founded on a desktop version, it is also available as an app for your mobile devices.

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Quicken has a comprehensive set of financial reporting features. These are organized around a few different topics, including budgeting, bills, accounts, and even investing. For budgeting, it allows you to enter your purchases and income so you can compare them to have a better picture of how much you spend versus how much you earn.

In terms of bills, you can see which utilities and such services you are constantly paying, as well as the amounts owed and how much money you have left over. For accounting purposes, you can even combine your banking and credit card payments in one location so you know exactly how much you’re paying out. This is especially useful because consumers frequently underestimate how much simple purchases might add to prices.

It also allows you to track your investments, whether they are part of your savings, investment portfolio, or 401k pension plan. This implies that you have a good notion of how much your savings and assets are worth, while it’s fair to say that

In total, Quicken combines your banking, investment reporting, and budgeting into a single dashboard that you can access from a PC or even a mobile device via the mobile app.

2. YNAB

You Need A Budget, often known as YNAB, is here just in case you require precise instructions. Because, hey, you really do need one if you don’t want to spend every every penny you have and more. Perhaps you have more money than you anticipated as well.

As you may anticipate, YNAB’s main goal is to assist you in reducing your expenditure and avoiding living paycheck to paycheck. Maintain the plan and moderate your spending, and soon YNAB will realize that you are using last month’s funds rather than those you just received.

It is simple to install, supports the bulk of transaction data that can be downloaded from banks, and automatically adjusts for use by either individuals or small businesses by altering its monetary categories in accordance with your requirements.

If you stray from your course, YNAB, which is surprisingly understanding and forgiving for a piece of software, will inform you what to do to get back on track. You’ll have to make some compromises, but if direction is what you need, this stands out from competitors like Quicken.

3. Banktree

When working simultaneously with various currencies, BankTree performs a good job of supporting them by providing balances in multiple currencies rather than rounding them off to a single total. The ability to scan receipts with its mobile app and input them later makes it useful for keeping track of anything else.

Although BankTree doesn’t have the most attractive interface and is a little bit trickier to use than some of its more sophisticated brethren, it does provide some quite neat reports that can be broken down by time or payee. Before deciding to buy this one, it would be worthwhile to try the free trial.

Although you are limited to using the desktop program on one PC, it comes with a year of updates and support. There is a fee for using the software on any subsequent PCs. Additionally, a browser-based version is accessible.

Regardless of the version you choose, BankTree offers a 30-day free trial so you can see if it’s right for you before making a purchase.

4. Money Dashboard

The iOS/Android app for Money Dashboard isn’t trying to revolutionize banking or offer anything truly ground-breaking, but it is perhaps one of the best money management tools available. Connect all of your UK bank and credit card accounts, and you’ll be able to log in once to access all of your balances in one location. That is reason enough for us to suggest it.

Money Dashboard will track your expenditure and provide you with a comprehensive pie chart showing your spending on loans, consumables, transportation, and other expenses. You can quickly see your total balance and see how much cash is available in each of your accounts. You can also compare this amount to the one from the previous month.

5. Moneydance

Moneydance is a desktop money management program with a very slick single-window layout that was designed especially for Mac users (but it is also available for Windows and Linux). You may instantly check your accounts, impending invoices, current expenses, and more when you load it up. When you click on an item in the left sidebar, the main content updates to reflect your selection.

One of Moneydance’s most helpful features is its account register, and its reporting capabilities are solid though not very eye-catching. This works on a very similar concept if you’re old-school and used to maintain a checkbook. Additionally, there is an iOS app for recording transactions while on the go, which afterwards syncs with the desktop software.

UK users must manually download their transaction history to stay on top of it and switch to their bank’s own app to transfer money because Moneydance is unable to support the connection protocols used by UK banks. However, US users are well-covered.

Conclusion

If you’re looking for a budgeting software program that can help you plan and manage your business, then consider using one of the many free programs out there. By tracking your business’ financial status, expenses, and more, you can use the software to preferencesize your work and get the most out of its features. Additionally, by diversifying your business with budget software, you can create a more diverse economy where every company has its own budget.

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