Nowadays online calendar planner can be strategicaly used for planning and organising any event at the right time and the right day. We all want to be organized and have some black magic to help us get our task done. Online planner is one of the best ways to see your schedule before you do anything, this is why its very important that you know how to use online planner properly.
Google Calendar
If you are feeling overwhelmed trying to manage a busy schedule, the notifications and reminders will be a game-changer.
Those who procrastinate and are easily distracted — such as yours truly — may find the reminder feature useful.
If you have a Google product such as Gmail, chances are you will have spotted the Google Calendar as part of the suite.
Released in 2009, this is still one of the most popular calendar planners online. It’s fast loading and you can add events and appointments, and share them with others.
For example, you can change your settings from private to public and notify your friends of an upcoming event.
Google Calendar is available on desktop, iOS, and Android.
Users say it is fine for everyday use, but if you want more features and advanced customization for teams it won’t be enough.
Luckily, Google Calendar can integrate with monday.com, giving your organization a high-powered team management solution.
What are the key features of Google Calendar?
- Customizable permissions
- Reminders and alerts
- Add friends and family
- Upload attachments
Take away:
- Use Monthly View for Big Ticket Planning– Plan your life and obligations with a month’s eye view to begin with. Use this level to make sure you make time for the things that matter most. Having trouble spending time with your spouse or kids? Build time into the calendar first thing before planning the other obligations. Make exercise a priority by putting it in as a recurring event across the days you dictate in a month.
- Use NEXT Week for Scheduling– Use weekly view but set it to next week. Make all your appointments for the week after this one, unless there’s a huge time requirement. This gives everyone a chance to arrange their calendars and priorities neatly. People will start to appreciate your scheduling method, and it’ll allow them to prepare for doing business with you.
- Use Weekly View for Course Correction– As you approach events or activities, firm up your plans in the weekly view. If you have to delete exercise from Monday because you ended up having to take your kid to the doctor’s office, move it to Tuesday. Make sure you don’t “bleed” events, because they wouldn’t be on there, if you weren’t dedicating yourself to accomplishing them in the first place, right?
- DON’T use Daily View – There’s just no reason.
- Make a Tally– Count up what types of events are for one topic, which are for another, and make sure you’re balancing. Do you have 71 work-related calendar items and only 4 family? If family matters most, is it just that you’re not reflecting that time in your calendar, or are you missing something?
- Invite Other People to use Google Calendar– Share your calendar view (or portions- there are granular settings for this), so that people can get a better sense of your time commitments. This might help them NOT bug you with trivial matters. It might prompt them to invite you to something to blow off steam, if they notice your calendar is blocked full. The best of what it does is give people some pre-warning as to how busy your life is. (This also helps cut down on friviolous offers).
- Make good use of the Reminders Options– I have reminders ping my desktop email, my Gmail account, my phone, and about everything else I could configure. I want to make sure I don’t miss an appointment because some technology silo couldn’t get my attention. Sometimes, this is annoying (acknowledging all those things), but other times, it’s saved me from grave embarassment. Make sure you set the warning time to be long enough that you can take action, but not so long that you forget you were reminded.
- BONUS IDEA:– Consider hiring a virtual assistant. Rates for virtual personal assistants like Sara Deutsch are reasonable enough (especially if they consider pro-rating for various tasks), and by sharing out your Google Calendar view, you might be able to enable a virtual assistant to help you with things like scheduling (imagine paying $30 a week for this service versus $5000 a year for a phone messaging company or $24,000 a year for a full salary employee). A virtual assistant can be an interesting way to farm out parts of our schedule to others, freeing us for things that matter more to us personally.
DayViewer
DayViewer is designed for individuals and small businesses as a scheduling tool. It was founded in London in 2010 and is for daily task planning.
Colored labels let you group related tasks together, and there are notes, and filters to help you find what you need.
We have to say, DayViewer is an interesting one. Despite its age, there are very few reviews available. And, instead of connecting to the app store, the company has a PWA (Progressive Web App), accessed via a browser.
Oldschool.
It is rare to find a product with no negative or positive reviews, but there we have it. There also appears to be limited support.
The good news is, monday.com is an OS that is easy to master. It’s a user-friendly platform with customizable templates — including many devoted to time tracking and calendars — fast customer service, an active community, and hundreds of helpful blogs and tutorials.
What are the key features of DayViewer?
- Appointment scheduling
- Push notifications
- Email reminders
- Notes and journaling
Cozi Family Organizer
The purpose of this calendar app is to manage commitments and plan chores such as meal planning, recipes, and shopping lists.
Calendar planners aren’t just for businesses, as managing home-life schedules can be a juggling act.
Cozi Family Organizer is a solution for families, offering sub-calendars for every member of your household.
Sure, it works for this purpose if you are prepared to put in the time. There are mixed reviews, with a few users suggesting it’s only suitable for large families.
If you want a calendar for professional use, though, this won’t be the app for you.
monday.com is much more than a calendar. It helps you manage projects, collaborate, and view reports. monday.com caters to businesses and teams of all shapes and sizes.
What are the key features of Cozi Family Organizer?
- Manage shopping lists
- Sub calendars for family members
- Journal functions
- To-do lists
Doodle
The name Doodle doesn’t quite fit with the idea of an online calendar planner. However, just because “drawing absent-mindedly” and organization don’t go together, it is still a popular productivity app.
Founded in 2007, Doodle is based in Zurich with offices located across the globe. Right now, 433,104 businesses use the calendar tool for scheduling and team allocation.
Doodle comes with a few automation features such as online bookings and meetings. It includes a weekly schedule view and is available on the web, android, and iPhone.
We have read a number of genuine user reviews online. Subscribers noted it can look messy, and it can be hard to keep track.
If you only need the basics, this is quite expensive for what it is, and Google calendar may be a viable alternative.
Plus, Google Calendar integrates with monday.com so that is a bonus point for the king of the internet.
What are the key features of Doodle?
- Manage schedules
- Multiple calendars
- Mobile access
- Reminders
When I Work
When I Work was founded in 2010 offering scheduling software with blocks set in hourly intervals.
You can assign shifts to team members, add employee rates and notes, and mark attendance. This style of online calendar can be useful for creating rosters and planning time off.
What are the key features of When I Work?
- Mobile compatible
- Dashboard notifications
- Time clock and tracking
- Appointment scheduling
There you have our list of best 2021 planners in printable PDF files. Which ones are your favorites? If you love this list, please pin the image below on Pinterest for others to also discover the freebies!
Toggl
Plan recurring tasks
Some tasks need to be scheduled more than once in your calendar. With Toggl Plan, you can create recurring tasks in just a few clicks. Tasks can repeat daily, weekly, monthly, or yearly.Get started for free
Connect to your favorite apps
Our Google Chrome extension lets you easily connect to other tools like Calendar, Jira, Trello, Slack and others. Perfect for connecting your new online calendar planner with tools you’re already using.
Share Your Calendar With Your Team And Clients
Toggl Plan is not your average online calendar planner. Adding your employees or colleagues to Toggl Plan will allow you to always know what’s in the pipeline, set deadlines, and add notes. You can also keep your clients in the loop by sharing a view-only version of your calendar.
Use Boards To Manage Your Calendar Tasks
Need a way to manage tasks and monitor the status of items on your calendar? Toggl Plan has you covered. Switch to boards view and use custom statuses, tags and emojis to keep track of tasks.
Free Online Calendar Planner For Solo Users
Freelancers, consultants, and solo users can sign up and use Toggl Plan for free. Teams can get started for free with our 14-day trial. And if you’re a non-profit, please reach out to us at support@plan.toggl.com for a special price.
Conclusion
So, what are the most important things you need to remember today? Yes, your meeting with so and so, but what’s after that? There are now calendars created with the purpose of reminding you of these future events. online calendar planners are the best ways to organize your affairs well. Those are the calendar planner for the year 2021 you will get accustomed to. There are also available printable pdf calendars it all depends on you.