Wondering about HR and Payroll for Small Businesses? You will learn in this article all about hr and payroll systems for small business, hrm software features, how to maximize your benefits with a professional system and a lot of information to help you make the best decision.
Who says HR and Payroll have to cost an arm and a leg? With a software professional who has over 20 years of experience in the field of tax and payroll compliance, we have come up with a solution to help Small Businesses save money on the cost while still doing more than just basic work. We have created the HR & Payroll System for Small Businesses which is a full-featured program that can do all you need when it comes to keeping track of your employees, hours, payroll and many more features.
Timetrex
This is an established open source solution that combines time-tracking and payroll. It has the capability to run on non-Windows operating systems and undertakes all activities of payroll processing. Timetrex is a complete miracle worker and ensures that scheduling, attendance, and payroll can be processed in the matter of a few clicks! TimeTrex’s payroll module is straightforward, multi-platform has a choice of deployments and a range of support options. It is completely free of cost and an open source payroll system interface available for use.
Features
- Advanced payroll tax calculator to compute taxes
- Direct electronic transfer of funds to employees
- Provides support to the third party outsource providers
- Detailed electronic pay stubs for each employee
- Customizable reporting with various graphic designs
OpenPro
This flexible payroll improves payroll management for employers and helps enhance productivity. Its super-efficient system streamlines your payroll process, improves productivity and simplifies administration. OpenPro software performs a number of specialized services ranging from calculating payroll checks with individual deductions to maintaining sensitive employee information. OpenPro payroll is also updated to include international payroll process and reporting. This is a completely open source and free payroll software, making it a boon for all budding enterprises.
Features
- Keeps effective, up-to-date employee records
- Manages employee salaries and pay grades
- Tracks employee benefit plans
- Documents employee performance and attendance.
- Create employee policy records
- Ensures government compliance and organizational reporting requirements
Paymaster
This is multi-dimensional software that matches the needs of both small and large organizations. Paymaster assists managers to create the salary structure of all employees and a payroll summary as well. It can also handle cost accounting by analyzing and reporting wage costs to multiple branches and departments, different pay rates, etc. This is a free and open source payroll software, which makes it a must try for any firm in order to magnify end line results!
Features
- Includes electronic fund transfer credit system
- Online Employee self-service functionality
- Access to all reports and pay slips (24/7)
- Controls global tax compliance and risk issues
- Provides online support
- User-friendly interface and template design
Baraza HCM
The Baraza HCM is a free and open source payroll software which is a perfect blend of human resource activities and payroll. Starting from employee hiring to retiring; this solution ensures that all the processes towards the welfare of the employees are done accurately at the right time. Moreover, it helps the HR department of the organization to comply with Industry’s required practices.
Key Features
- Manages employee information
- Streamlines operations relating to allowances, deductions, advance, benefits, loans, etc.
- Ensures that the payroll processing method is as per statutory guidelines
- Manages the salary scale of each employee
- Deposits salary directly into the employees’ bank account
- Ensures seamless pension management for retired employees
Have you already used Baraza HCM? Please leave your review here.
IceHrm
IceHrm is a free and open source payroll solution with versatile features. Starting from employees information management to facilitating payslip download; everything relating to payroll is included in this single software. It supports multiple pay periods, and so whether you are paying your employees, weekly, bi-weekly, or monthly, this software can help you in streamlining the entire payroll process.
(Key Features
- Helps in storing and managing complete details about the company including connectivity between the departments and branches
- Allows you to manage entire employees information from a single screen. Also, you can search for the qualifications and skills, and other employee details easily
- You can terminate the employment contracts and store the ex-employees’ records
- It has the ability to save the history of changes in employee records and notifying who have done these changes
- Manages leave requests sent by the employees and allows managers to approve/disapprove those requests
- It can create customized rules to generate payroll and export the payroll data in CSV format
- Allows to manage timesheet and attendance of the employees
- It can manage travel related allowances of the employees
- Enables role-based permission settings
- Employees can download payslips on their own
Have you already used IceHrm? Please leave your review here.
PHP Payroll
PHP Payroll is a web-based Payroll software developed using PHP language and MySQL as the database management system. It is extremely user-friendly software meant for employees, HR admins, and organizations. It works on an integrated approach blending the features of HR software and payroll management both. You can host this payroll software on your server, and thus have maximum control over its functionality.
Key Features
- Ability to create payroll for multiple companies from a single system
- It can calculate taxes, expenses, arrears, increments, etc., and come up with the net salary for each employee separately
- It has an extremely intuitive interface which allows you to easily add/edit users, assign and change permissions for each user
- Employees can log in and view their salary details and issue tickets if they have an issue
- Employees can send leave requests, and managers can approve/disapprove those leave requests
- Admins can generate reports relating to the salary paid, deductions, attendance, etc.
Gusto
Gusto is the best payroll software in terms of features and ease of use. They offer a ton of functionality and flexibility, so you can create the ideal payroll and HR setup for your small business.
It’s used by over 100,000 small businesses, just like you.
The cloud-based payroll system is simple to set up, plus it gives your workers a dashboard to manage their employee information.
You’ll find standard payroll management features like automatic deductions and filings, direct deposits, and W-2s and 1099s.
It will automatically calculate and file local, state, and federal taxes. There are also plenty of integrations with popular accounting software like Quickbooks, Clover, Xero, and more.
Note: We use Gusto at WPBeginner to manage payroll for remote team members across different states. We started using Gusto back when it was called ZenPayroll and have been loving it since then.
When we were smaller, we used their HR features, but we’ve outgrown it since our team is now worldwide, and Gusto doesn’t support non-US team members.
However, their platform is packed with enough HR functionality to be an all-in-one tool for most US based small businesses.
For example, you can set up employee health insurance enrollment, 401k, workers comp, commuter benefits, and employee savings programs.
Gusto has a range of employee onboarding features like custom offer letters, document signing and storage, onboarding checklists, even software account creation and management.
There are also time tracking tools, compliance paperwork filing, anonymous surveys, and virtual org charts for users on the higher plans.
Best of all, Gusto offers month to month pricing. So, there’s less risk when moving or starting your new payroll system.
The plans start at $19 per month for small teams of 1 to 2 people. Most small business owners will find the Core plan the most valuable, it starts at $39 per month. Higher level plans give you more features like time tracking.
Expert Review: We believe Gusto is the best payroll software for small businesses. They offer a hassle-free experience, and the best part is that they don’t nickel and dime you like payroll services from your bank or some other larger well-known industry players.
BambooHR
BambooHR is the best HR software for small businesses.
It’s a complete Human Resource Management System (HRMS) and is trusted by over 20,000 businesses to manage HR tasks. It’s very intuitive, easy to use, and well suited for companies of all sizes.
The cloud-based system focuses on HR tasks like hiring, compensation, onboarding, and company culture.
There’s an applicant tracking system (ATS) that speeds up the hiring process, and performance management features to improve your company culture.
It also includes employee benefits tracking, PTO management, easy employee onboarding, training, and more.
This SaaS tool is big on employee data collection, which makes it easy for business owners to make informed decisions about new hires.
It’s one of the few providers that qualifies as a Human Capital Management (HCM) tool, which helps your employees reach their potential.
Note: We have a worldwide remote team in 27 countries, so we started using BambooHR. They make it simple to manage everything across multiple countries and time zones.
Their Android and iOS mobile app is handy and lets team members manage their information at home or on the go. It also makes it easy to find employee contact information throughout your organization.
BambooHR offers custom pricing based on your business needs. But there are two different plans you’ll choose between.
The Essentials plan has standard HR management features like PTO, benefits administration, document storage, and more.
While, the Advantage plan includes an ATS, onboarding and offboarding features, and advanced reporting functionality.
Since BambooHR doesn’t offer full-service payroll features, we use Gusto and BambooHR together to manage all of our HR and payroll needs.
However, you will find addons for tax filing, time entry and timesheets, overtime pay, and various employee performance review tools and assessments.
BambooHR is designed with small businesses in mind, but it is also used by companies like ZipRecruiter, Grammarly, and Postmates. This software can grow with you as your company grows, and we can vouch for that 100%.
Expert Review: We believe BambooHR is the best HR software for small businesses, hands down. This is why we use it on WPBeginner.
Conclusion
The HR and Payroll Software for Small Business is a cloud-based solution. Employers can use this software on Windows, Macintosh and other platforms. This software can be used for automated payroll, tax calculation, employee database management, and employee time tracking. It can be used by small business owners to manage their business. This software allows multiple interfaces to connect with employee database which enables the employers to get real-time insights into employee data.