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Unlike big business, most small business owners don’t have a dedicated payroll team or HR department. And yet, there’s still one aspect of running a company that small business owners have to tackle: Payroll. That’s where programs like Wave come into play.
Features of the best payroll software
There are a few features that the best payroll software has in common. We’ve selected the following list based on customer support, user friendliness, and flexibility. This last point is key because small businesses often undergo rapid transformation or periods of growth. Ideally, you will choose software for payroll that can keep up. This means catering for full and part-time employees as well as freelance workers and contractors. Cloud-based platforms are also important since many of today’s businesses don’t always work from a central office. You want to be able to access your information on the go.
With no further ado, here are our six payroll software picks.
1. Gusto
Easy to use and compatible with requirements in all 50 states, Gusto makes payroll management easy. This software for payroll comes fully loaded with a number of important features. It can handle benefits, healthcare plans, taxes, 401(k) plans, and time tracking. It’s also fully compatible with most accounting software platforms, including the big names like FreshBooks, QuickBooks, and Xero. Small businesses can opt for the most basic Core plan when just starting off, levelling up to the more full-service options as your business grows. At the higher Concierge level, Gusto’s plan includes HR features including onboarding and surveys.
2. Square
You might associate Square with the portable square-shaped credit card reader, but this company has grown to include full-service payroll software as well. Like Gusto, Square’s services are customizable so you can adapt the plan to suit your company’s needs. The software can accommodate full-time employees as well as part-time workers and freelance contractors, paying both hourly rates and monthly salaries. It can also manage health benefits, which employees can see when they log in to their own Square accounts.
3. BambooHR
Payroll goes hand in hand with HR, so it’s worth looking at HR software when seeking your payment solutions. BambooHR covers all your bases, providing a separate payroll platform to sync with its main talent management software. This makes it super easy to onboard new employees, tracking hours right from the start. Additional features include staff databases, applicant tracking, time-off tracking, and digital signatures.
4. Zenefits
Another HR platform that includes comprehensive small business payroll software is Zenefits. It builds time-off tracking, hour tracking, salary upgrades, and benefits into a single one-size-fits-all platform. If your HR and payroll departments are intertwined, it makes it much easier to avoid making double entries. For example, your HR administrator only needs to input a salary change once for it to sync with payroll. As with other software on this list, there are multiple subscription packages to choose from, each with its own features.
5. QuickBooks
You’re probably familiar with QuickBooks already, but this accounting software also includes an easy auto-pay feature. Perhaps the biggest benefit of using this platform is that it is designed to run automatically, so theoretically, you only need to set up your payroll once. The program will handle taxation, payments, and other issues without manual input.
6. Paychex
Finally, Paychex is a major payroll software provider dating back to 1971. This comprehensive program is a great choice if you’re interested in boosting employee retention, because it includes a built-in learning management system allowing employees to upgrade their skills. When it comes to payroll, Paychex automatically calculates both state and federal taxes and integrates fully with 401(k). It also includes a free mobile app for management on the go.
As you can see, there are plenty of easy payroll software solutions to choose from. You’ll need to think about your business’s size and whether or not you’re interested in extra HR features to find the best fit.
| 7. | Payroll by Wave | 30-day free trial. | Includes a solid features offering that makes it easy for small business owners to manage and automate payroll processes and offers affordable pricing plans following the trial. | Learn More |
| 8. | PayDirt Payroll | First year is free. | This user-friendly software includes a long trial and offers a reasonably priced lifetime license. However, it only runs on Windows, lacks a range of features, including flexible payment schedules, off-cycle payrolls, and integrated pre-tax benefits, and is designed for Canadian payroll users only. | Learn More |
| 9. | SurePayroll | 2-month free trial. | SurePayroll offers a range of convenient features, including auto-payroll, same-day payroll, and a mobile app. Paid plans are slightly more affordable than the likes of QuickBooks Payroll, although it doesn’t have as rich a feature profile. | Learn More |
| 10. | CheckMark | 60-day free trial. | Offers competitive pricing but lacks several key features, such as automatic payments, net-to-gross calculations, and workers’ compensation. | Learn More |
| 11. | OnPay | 30-day free trial. | Offers a solid feature profile but lacks a few advanced functions, such as expense integration and digital signatures. It’s also competitively priced and has excellent user reviews. | Learn More |
| 12. | Patriot Software | 30-day free trial. | Very affordable after the free trial but lacks many advanced features, including expense integration, year-round record keeping, and digital signatures. | Learn More |
| 13. | BambooHR | 7-day free trial. | Offers a decent range of features but lacks advanced functionalities such as easy payroll cancellations, FICA Tip Credit for restaurants, and lifetime accounts. The free trial is quite short. | Learn More |
| 14. | Aruti | 30-day free trial. | Aruti’s payroll offering has a very limited feature profile compared to the likes of Zenefits, Fingercheck, and QuickBooks Payroll. Aruti does not make pricing information readily available on its website. | Learn More |
| 15. | AccountEdge Pro | 30-day free trial. | While affordably priced, this software is primarily designed for small business accounting purposes and lacks several common payroll software features. | Learn More |
| 16. | ePayroll | 30-day free trial. | Has a reasonable feature profile, including compliance management and general ledger integration, and low pricing after the free trial. However, it is intended for use in Australia only. | Learn More |
| 17. | PaymentEvolution | 15-day free trial. | While reasonably priced with a good feature profile, this software is intended for the Canadian payroll market only. | Learn More |
| 18. | PayWindow | 30-day free trial. | Offers common functionalities but lacks built-in timesheets and expense integration. However, packages available after the free trial are very affordable. | Learn More |
| 19. | ezPaycheck | 30-day free trial. | While user-friendly and comparatively inexpensive following the free trial, this software lacks a few key features, including vacation tracking, phone support, and multiple pay rates. | Learn More |
| 20. | BrightPay | 60-day free trial. | Offers a decent range of features for the price. The software is designed for businesses in the U.K. and Ireland. Rank Name Offer Review Learn More 1. Zenefits 14-day free demo. Most feature-packed of payroll options we reviewed. Also, received great customer reviews. Learn More 2. QuickBooks Payroll 30-day free trial. A reputable brand that offers payroll software with a solid feature profile and integrates with other QuickBooks tools. Learn More 3. Payroll4Free.com Free for up to 25 employees. Great for small businesses that need to save money but lacks advanced features, including compliance management, flexible payment schedules, and digital signatures. Learn More 4. Fingercheck 30-day free trial. This intuitive platform includes a solid range of essential features, such as automatic deductions and auto-run payroll, as well as many advanced ones for a good price. Learn More 5. Rise New clients get 3 months free on the Optimize plan. Offers user-friendly payroll software with unlimited pay runs, off-cycle payments, and compliance management. The software is designed for businesses in Canada. Learn More 6. ExcelPayroll Free. While this simple solution lacks the convenience of automated payroll systems, it is completely free and runs on Microsoft Excel. Learn More 7. Payroll by Wave 30-day free trial. Includes a solid features offering that makes it easy for small business owners to manage and automate payroll processes and offers affordable pricing plans following the trial. Learn More 8. PayDirt Payroll First year is free. This user-friendly software includes a long trial and offers a reasonably priced lifetime license. However, it only runs on Windows, lacks a range of features, including flexible payment schedules, off-cycle payrolls, and integrated pre-tax benefits, and is designed for Canadian payroll users only. Learn More 9. SurePayroll 2-month free trial. SurePayroll offers a range of convenient features, including auto-payroll, same-day payroll, and a mobile app. Paid plans are slightly more affordable than the likes of QuickBooks Payroll, although it doesn’t have as rich a feature profile. Learn More 10. CheckMark 60-day free trial. Offers competitive pricing but lacks several key features, such as automatic payments, net-to-gross calculations, and workers’ compensation. Learn More 11. OnPay 30-day free trial. Offers a solid feature profile but lacks a few advanced functions, such as expense integration and digital signatures. It’s also competitively priced and has excellent user reviews. Learn More 12. Patriot Software 30-day free trial. Very affordable after the free trial but lacks many advanced features, including expense integration, year-round record keeping, and digital signatures. Learn More 13. BambooHR 7-day free trial. Offers a decent range of features but lacks advanced functionalities such as easy payroll cancellations, FICA Tip Credit for restaurants, and lifetime accounts. The free trial is quite short. Learn More 14. Aruti 30-day free trial. Aruti’s payroll offering has a very limited feature profile compared to the likes of Zenefits, Fingercheck, and QuickBooks Payroll. Aruti does not make pricing information readily available on its website. Learn More 15. AccountEdge Pro 30-day free trial. While affordably priced, this software is primarily designed for small business accounting purposes and lacks several common payroll software features. Learn More 16. ePayroll 30-day free trial. Has a reasonable feature profile, including compliance management and general ledger integration, and low pricing after the free trial. However, it is intended for use in Australia only. Learn More 17. PaymentEvolution 15-day free trial. While reasonably priced with a good feature profile, this software is intended for the Canadian payroll market only. Learn More 18. PayWindow 30-day free trial. Offers common functionalities but lacks built-in timesheets and expense integration. However, packages available after the free trial are very affordable. Learn More 19. ezPaycheck 30-day free trial. While user-friendly and comparatively inexpensive following the free trial, this software lacks a few key features, including vacation tracking, phone support, and multiple pay rates. Learn More 20. BrightPay 60-day free trial. Offers a decent range of features for the price. The software is designed for businesses in the U.K. and Ireland. Learn More 21. eNETEmployer 30-day free trial. This solution is cost-effective and offers the essentials for managing payroll. However, the software is designed to be used by businesses in Canada only. Learn More 22. PenSoft 30-day free trial. PenSoft offers a range of packages with attractive features but isn’t as comprehensive as Zenefits. However, the software is competitively priced and easy to use. Learn More 23. Salaroo 30-day free trial. While simple and user-friendly, Salaroo offers a comparatively low number of features for the price and is not suitable for businesses in the U.S. as it only offers versions tailored to users in Malta and Libya. Learn More Free offers reviewed and updated as of December 2, 2021. |
Conclusion
Hands down Payroll Software Canada™ is the best Canadian payroll software package for small businesses. … Our Payroll Software is perfect for businesses that want to really benefit from a payroll system. In fact, last year we helped over 500 Canadian companies save over $30 million in payroll taxes and file over 250,000 employee pay statements.