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Small Business Accounting and Payroll Software

Are you looking for accounting software that you can use to run your small business? There are plenty of small business accounting and payroll software options out there, so it’s important to know what to look for. Any small business will inevitably need to keep track of their finances. This is usually one of the most daunting tasks for many entrepreneurs, so they may not always take the time to do it right. Aside from having direct deposit payroll software, there are other features that you’ll need to help your business manage money effectively.

Most small business owners have their own personal budget. They set aside a certain amount of money each month to spend on family, entertainment and other things they enjoy. But it’s a good idea for a small business owner to have a monthly accounting and payroll software to help you organize your accounts and reduce expenses.


Best simplified online accounting option

TODAY’S BEST DEALSKashflow StarterUS$9/mthKashflow BusinessUS$18/mthKashflow Business & PayrollUS$25/mthVISIT SITEat KashFlow


+Solid VAT support in UK+Useful payroll option


-Chargeable video tutorials-Complex structure

KashFlow prides itself on keeping things simple, which is always good news when you’re dealing with your accounts and anything tax-related. This cloud-based software solution can be used from anywhere and at any time, just as long as you can get connected. 

The service comes armed with a full suite of tools, which can not only let you tackle your accounting chores, but can also be used to take on payroll and HR duties too.

The Starter package is aimed at sole traders, contractors and small businesses. You can send unlimited quotes and 10 invoices, along with reconciling 25 bank transactions. Although it’s only a single user account it works with bank feeds, has a mobile app along with a customizable dashboard. 

The Business edition is aimed at growing businesses and limited companies. This has the benefit of allowing unlimited quotes and invoices, plus you can reconcile unlimited bank transactions. It’s multi-user and lets you manage and submit VAT returns online. 

Finally, KashFlow offers a Business and Payroll package, which has all of the aforementioned features along with added payroll functionality. At the time of writing KashFlow also had more competitive pricing based on an Annual payment plan, rather than the monthly costings shown above. If you’re happy to commit then that might offer savings.



» Why You Should Buy This:

With Sage Online Accounting Software, you can automate your invoicing and billing without any fuss. The software is designed to seamlessly sync with your bank accounts, streamlining all your financial operations. That empowers you to always be on top of each transaction, enhancing the decisions you make as a business owner.

What’s more? Sage offers fast set-up functions so that your accounting duties don’t have to wait long. The solution is simple enough to use by a newcomer and a pro accountant. You should go for it if tax and compliance is something that bothers you a lot since this software handles it both for you.

» Who Is It For:

Sage Accounting system is ideal for small businesses as well as sole traders, irrespective of whether they have a workforce. You can belong to any industry – from retail to professional services – and still make the most out of this cloud-based accounting system.

The software also fits well with the needs of individuals who need to collaborate with others, accountants or teammates, for example. You can grant access to them (multiple users at a time) without breaking the system. And the best part? It doesn’t matter at all even if none of them, or even you, have any experience working with any such system before.

» Why We Picked It:

Accounting software by Sage provides an easy to use, all-in-one system that can organize your business accounts while centralizing your operations. From creating and tracking invoices to monitoring cash flow to recording transactions, it offers impeccable features and accuracy. Should you get stuck while using the software, there is an expert support team available 24/7 for assistance.

Another reason why we chose Sage is because of its interesting forecasting feature that helps project business cash flow. Moreover, there is an insightful dashboard that fills you in with a real-time view of your financial state.

» Pricing Details:

Sage Accounting is available in two pricing packages:

› Sage Accounting Start: Priced at $10 per month
› Sage Accounting: Priced at $25 a month

» Pros and Cons:


› An award-winning software system that makes you tax ready, adhering to all the standards
› Includes powerful security mechanism with regular backups and updates to be aligned with the latest laws in VAT, GDPR, and more
› Its easy to use design saves your time
› No need to undergo any courses or hire professional accountants to use it
› Support is available round-the-clock
› Remote access to encouraging seamless collaboration between teams
› Scalable enough to meet your future accounting needs
› On-the-go access from any device
› Dedicated Android & iOS apps


› Offers a limited set of integrations.

» Reviews & Ratings:

Sage Accounting registers significant positive reviews from its users for its automated bookkeeping, uninterrupted remote access, and invoicing functions. The one-on-one sessions with its expert team seem to be a hit for problem-solving by both existing and potential customers. Before you make an opinion, here is the compiled list of the ratings:

» Capterra: 4.1/5                             » G2crowd: 4.2/5                                » GetApp: 4.2/5

» Conclusion:

Sage Accounting turns out to be a great choice for its simple to use design, workflow automation, quick implementation and regular maintenance. Loved by users across the borders, this system is regularly evolving to serve its growing clientele’s bookkeeping needs effectively.

“I would absolutely recommend Sage Business Cloud Accounting to other small business owners. It provides a low-cost way to manage invoices and expenses, and it helps you keep track of clients efficiently and neatly.”
– Everarde Calk


FreshBooks Cover Photo

FreshBooks is of the most popular accounting tools in the market. It can streamline the management of all your accounting activities like invoicing, time tracking, making payments, and more. The best part is that it is fast, secure, and easy to use.

Key Features:

  • Invoicing – You can personalize your emails and create your own invoice with excellent customization, including your logo and signature
  • Automatic Expense Tracker – Simply link your bank account with the software and get automated updates about your spending at predetermined frequencies
  • Track Your Time – Track the exact time spent on activities like engaging clients, finishing a project, and more
  • Accounting – Provides easy to use, double-entry accounting tools
  • Project Management – Provides holistic project management features and facilitates collaboration


  • It’s a mobile-friendly software that lets you stay connected with customers through the mobile app
  • User-friendly and intuitive user interface
  • Multi-language and multi-currency compatibility
  • Cloud-based software, so it is inexpensive and easy to use
  • Excellent customer support via phone, email, live chats, and ticket
  • Allows excellent customization
  • Accepts credit cards, business credit cards, and performs ACH bank transfers online
  • Regularly generates project budgets to keep your team up to date
  • Generates robust and actionable insights
  • 30-day free trial period
  • Every transaction is SSL certification encrypted to provide enhanced data security and maintain the integrity
  • Provides unlimited expense tracking, time tracking, expense entries, and customized invoices
  • Clean, easy-to-navigate dashboards for increased efficiency


  • On-premise deployment not possible
  • Doesn’t have a free plan
  • The metrics, goal-setting, and reporting features need improvement


Freshbooks offers four plans.

FreshBooks Pricing

The first three plans are priced at $6, $10 and $20 per month (billed annually). The last plan is a customized plan to cater to the needs of an individual, and you have to contact a sales rep to get a quote.


Business accounting software is something every company needs, but people don’t think of it till their business is growing. Unfortunately that means more work for you. That’s where Accounting and Payroll Software comes in. All the work of tracking employee hours, payroll, taxes and inventory will be done for you by these programs. They can even automatically send quarterly taxes to the IRS.

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