Running a massage business can be fun and rewarding, but it can also be stressful at times. Keeping an organized and efficient operation will help your business run smoothly and ensure that you get paid for all the hard work you put in.
If you are one of the many people looking to make money with a spa or massage business, this post is for you. But whether you are in business or just like to relax with self-care treatments like massages, these tips can help.
Apptoto
This cloud-based, fully automated service app for business appointment books provides automatic voice, text and email reminders. Using this service can significantly decrease your no-shows. It’s compatible with Google Calendar, Outlook Calendar, Office 365, Microsoft Exchange, iCloud, iCalendar and many other existing products.
Apptoto • apptoto.com
Artichoke
This web-based software, which works well on mobile devices, features easy-to-use tools to power your massage business, in the office or on the go. It includes online scheduling, payment processing, gift card sales, client management, client reviews, reports, appointment reminders and tracking of income and expenses.
Artichoke • getartichoke.com
Aspire
With a few simple taps, you can create comprehensive SOAP notes, handle client scheduling, send clients personalized email reminders and handle payments. Aspire, which will be available for web, iOS and Android, is still in the testing phase, but you can sign up for an email alert to be among the first to try it out once it launches. Engage with clients while creating a clinical experience they will appreciate, and see your practice thrive.
Aspire Inc. • myaspireapp.com
Bodywork Buddy
Designed especially for the needs of solo massage therapists, online-based Bodywork Buddy offers scheduling, appointment reminders, sales tracking, SOAP notes, expense reporting, customizable client intake forms and more. A special feature called Optimized Scheduling can help cluster appointments together so you can eliminate gaps in your workday.
Bodywork Buddy • bodyworkbuddy.com
Booksy Biz
Using this software, clients can view your real-time appointment availability and receive immediate confirmation and reminder emails 24/7, and you’ll receive notifications of booked appointments. In addition to mobile app access, Booksy Biz features scheduling widgets you can embed into your website and Facebook page. You can also collect payments and manage marketing tasks.
Booksy • biz.booksy.ne
Click4Time
Designed for massage therapists, Click4Time’s premium online practice management and appointment booking software automates client administration and communications. You can take appointments and payment for services online 24/7; manage client history with e-SOAP notes and e-charting; accept new clients with e-referrals; and send automated reminders by email, SMS or push notification.
Click4Time Software Inc. • click4time.com
ClinicSense
This web-based product was created to help reduce the stress of managing a massage therapy business. ClinicSense features easy-to-use SOAP notes, online appointment scheduling, online intake forms, email appointment reminders, gift certificate sales, and billing and payment tracking.
ClinicSense • clinicsense.com
Genbook
In addition to online scheduling, Genbook connects your business to major search engines to help prospective clients find you. You can also use it to schedule appointments, send reminders, process payments, manage client data, offer promotions and discounts, and share to social media with a single click. Genbook simplifies the review process, too, automatically requesting client feedback after appointments.
Genbook Inc. • genbook.com
Hands Heal EHR
Update your clients’ charts quickly and efficiently with this app, which was created by a massage therapist. It allows clients to document complete pre- and post-session stress, pain and activity scales as well as other information that will help your clients keep track of their wellness. This app is secure and allows you to simplify your recordkeeping. If you teach, you can also use it to manage your classes.
Hands Heal EHR • handshealehr.com
Jane
This web-based software, which works on any type of computer or mobile device, can help you manage clients’ care through online booking, scheduling, charting and receipts. You can also keep client and staff profiles; create, sell and reload gift cards; print reports; and send appointment notifications. Pricing is based on features selected and the number of practitioners in your business.
Jane Software Inc. • janeapp.com
MassageBook
MassageBook offers therapists a free web profile with seamless online booking and scheduling; easy accounting and client-management tools; a simple payment solution for clients booking online; interactive SOAP notes; easy integration into your business’ Facebook page; and marketing tools to help your business get found in online searches. (Its home page provides clients a search engine to help them find therapists in their area.)
MassageBook • massagebook.com
Massagetique
This site gives consumers a searchable online directory of massage therapy providers, while offering therapists free listings in its database; you can also download Massagetique’s free online marketing guide. Premium memberships come with additional benefits, such as the opportunity to submit posts to the Massagetique blog to showcase your expertise and get more exposure for your business.
Massagetique • massagetique.com
MINDBODY for Business
This online business management software helps massage therapists leverage technology to streamline business and make their services more accessible to clients. It enables massage therapists to take online appointments, organize staff schedules and payroll, manage client profiles, take payments, track sales and run promotions. This program is also available as an app so that customers can book from their mobile device.
MINDBODY Inc. • mindbodyonline.com
SOAP Vault
Eliminate paper charts and filing cabinets—SOAP Vault is a web-based charting program specifically designed for massage therapists to create and keep client SOAP notes. Featuring advanced security to keep your data safe, this program can be used anywhere you can connect to the internet; you can also save files to PDF to share with other providers. In addition, SOAP Vault offers online scheduling, automated appointment reminders and sales tracking.
SOAP Vault • soapvault.com
Square
Use this service via one of its mobile apps to accept payments or set up a point of sale anywhere. When you sign up, you’ll receive a magstripe card reader free; you can also order a special reader for chip cards, buy a stand that turns your iPad into a point-of-sale station, or invest in Square Register, a stand-alone point of sale. Square offers online appointment booking, reminders, employee management and payroll service options, as well.
Square Inc. • squareup.com
Acuity Scheduling
While you heal clients with bodywork, Acuity is busting moves behind the scenes to seamlessly fill and manage your schedule. From the moment clients book with you, Acuity’s there 24/7 to perform client intake, automatically send branded and customized booking confirmations, deliver text reminders, let clients reschedule on their own, and process payments in a HIPAA-compliant manner. With Acuity, your day-to-day runs more smoothly, even as business gets busier.
Ovatu
*60 DAY FREE TRIAL* Ovatu is a world-class salon & spa booking software provider with full point of sale, reminders, online booking options, marketing tools, and more. Ovatu customises the entire booking experience to your brand and helps convert more people into long-term customers. Ovatu helps 7 million people every month book appointments around the globe. Widely used in the hair and beauty industry as well as the fitness, well-being, medical and education industries.
Vagaro
Use our all-in-one massage scheduling software & app to manage and grow your business. Get booked & paid 24/7. Stay safe with 100% contactless check-in & checkout. Manage appointments, memberships & packages from your desktop or on the go. Boost your productivity with automated reminders, SOAP Notes and more. Get booked on our marketplace or social media. Vagaro Pro is the most downloaded/reviewed Apple & Android App. Prices start @ $25/month. Sign up for a Free 1 Month Trial.
SimplePractice
Focus on clients while SimplePractice does the rest. Maximize your availability by giving clients the option to request appointments online. After you approve a request, you can send paperless intakes and insurance forms directly from the Client Portal. Set up AutoPay to get paid on time, every time. Reduce no-shows with unlimited appointment reminders. Work on-the-go with our mobile app and integrated telehealth platform. Sign up for a free, 30-day trial today to try it out for yourself.
Mindbody
Mindbody is a cloud-based club management and appointment scheduling solution designed for the needs of small to midsize businesses. The product is primarily used by gyms, fitness and personal training centers, salons, spas and massage centers, wellness centers, dance schools and yoga studios.
Mindbody offers features such as scheduling with wait list management, appointment booking through Facebook, automated scheduling of email and texts and online bookings. Memberships can be managed through MINDBODY as well.
Mindbody also features a toolset for marketing management. With Mindbody, notifications and alerts can be set up for customers, targeted marketing campaigns can be launched and marketing reports can be generated and assessed.
Mindbody also offers staff management features, which include check-in and check-out management, role-based permissions, payroll management and calendar integration.
Mindbody offers custom API access that enables third-party developers to integrate their platforms with the solution. The product offers a marketplace for applications that can be integrated with Mindbody, such as Spafinder Wellness 365, Xero, Perkville, RelateLOOP, Zcubator and WaiverKing.
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Conclusion
With the growing number of businesses to choose from it can be difficult to choose which software is best for you. The great news is, there are so many great programs out there. But you need to know how to choose the best one for your business.