The task management tools for individuals are numerous in the field of this. The companies in different areas use it to complete the overall day task. It is very effective in using the features in completing the project in time, frequently in an alert status. It is also in supporting in complete all that is to be done in a certain time frame, in the right way that it is to be completed.
Project managers are aware of the difficulty in keeping track of various tasks, resources, timelines and risks associated in maintaining a project. But project management is not just applicable for office-related projects but you also require it for personal projects such as planning a vacation, family reunion, birthday party etc.
What it comes down is a simple differentiation – either you are organized or you are not! With so much lying on proper project management, it becomes essential for you to stay at the top of your game.
There are many personal project management tools that can help you to remain organized and prepared at all instances.
To help you with your tasks, we have rounded up on 10 must-have personal project management tools.
ProofHub
ProofHub is one of the top-rated and trusted task management tools by more than 85,000 organizations across the globe. As it is a dedicated project management and team collaboration tool, you will get all the leading features that you need to manage your tasks and projects efficiently.
Ranked among the best, ProofHub is well-capable of meeting the requirements of teams of any size, any industry, any department, and any type (in-house, remote, and cross-functional). For managing project tasks, it is important to have full control over team members to delegate tasks and get progress details in real-time, and ProofHub allows you to exercise this authority too.
From setting the start and due dates of tasks to visualizing tasks moving through different stages of project workflow in Kanban Boards, ProofHub is well-capable of simplifying all your task management responsibilities.
Who Can Use ProofHub?
Any team from any industry can use ProofHub. It’s also meant for cross-functional, remote and in-house teams. ProofHub is developed keeping in mind the everyday work challenges faced by project managers and their teams. The best part about this software is that anyone who wants to manage tasks and projects can make its optimum use without going through any hassles. It has an intuitive interface with visually appealing yet simplified elements that you can interact with effortlessly.
Features:
- Create and assign tasks
Leading a project means overseeing several tasks all at the same time and creating a workflow that assures smooth execution of all the project activities. With ProofHub, you can create task lists and even divide a task into smaller and manageable subtasks.
Whether you want to assign a single task or the complete task list to one or more team members, you are just a few clicks away from delegating tasks with ease. Additionally, you can add custom labels to each task to prioritize and differentiate them.
- Define task dependencies and schedule tasks using Gantt charts
Tasks may get delayed when you can’t view how they are dependent on one another. ProofHub kicks out this issue by offering Gantt charts that you can use to set dependencies among tasks and visualize them all in a timeline view.
With the power of the Gantt chart in your hand, you can even modify the schedules of tasks according to the shift of deadlines, highlight critical paths, and track progress without causing any adverse effect on the project.
- Avoid missing deadlines with built-in calendar
By using a calendar, it becomes easy to keep a track of the deadlines and schedule tasks along with all the important events like group meetings, brainstorming sessions, etc. ProofHub integrates a project calendar so that you can always stay ahead of your schedules and avoid delays.
Also, you don’t want to waste your time creating tasks that recur periodically, and this is where ProofHub’s calendar comes in handy. You can set recurring tasks and events in the Calendar and save yourself from manually creating them again and again.
- Chats and discussions to stay connected
It goes without saying that communication is an important aspect of task management and ProofHub excels at this too. It comes with a chat interface, which allows you and your team to communicate with each other via one-on-one or group chats.
You can even create discussion topics to bring together your team and even your clients to talk about different matters and even share ideas. With chats and discussions, every person on your team can share their thoughts and concerns with you at any time of the day in an interactive manner.
- Share and proof files for better collaboration
To complete tasks, you and your team may need to share files and collaborate on them. ProofHub has its own cloud storage, which you can use to upload, share, and organize files of different types. You can upload and attach files to different tasks from your computer or a third-party cloud storage service like Google Drive, Dropbox, etc.
Additionally, ProofHub allows you to proof files, documents, and designs in real-time. The online proofing and markup tools available within ProofHub lets you review and collaborate on files from a single place without the need to switch to other apps.
Pros and Cons:
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| All task management and project management tools put under one roof Visualize tasks in multiple views – List view, Gantt chart view, Kanban board view, and Calendar view Create custom project reports for a detailed analysis of task progress Time tracking for individual tasks and timesheets to record time dataReal-time notifications for every task activity | Limited app integrations as they are under development |
Why ProofHub is the Best Task Management Tool?
ProofHub is a favorable choice for you as you can exploit its numerous features to have ultimate control over not only your tasks but also teams and projects. It combines various leading technologies that’ll help you to be at your best as a project manager. Furthermore, the software has proven itself as the first-choice of teams working in various spheres of the business world. Thus, you can always lean on ProofHub and forget all the hassles that you are facing due to the use of outdated and ineffective task and project management tools.
How Affordable is ProofHub?
Ultimate Control plan costs only $89 per month (limited-time offer)
Keep yourself in a powerful position in terms of task management with ProofHub. Sign up for Free!
2. Smartsheet
Want to manage a sales pipeline, a production schedule, or a team task list, etc.? Try Smartsheet that directly works on the web via Google Apps and with Salesforce.com. The tool helps in recording and organizing data with an unlimited number of free collaborators such as Amazon Mechanical Turk and Livework.
Smartsheet provides notifications and alerts for any tasks updated/created through the tool.You can also generate Gantt charts and reports to view the progress of the project.
Smartsheet allows file sharing and Crowdsourcing management at an affordable rate. You can also have a free 30-day trial with no credit card and then can continue the tool at $15.95/month.
3. Trello
Do you like to use cards or post-it notes arranged in categories to help you figure out your thoughts and tasks? If yes, then try Trello.
This tool is a fast and flexible way of organizing all your project components into various columns and cards by easily dragging and dropping, adding supporting details and comments as well as assigning to various persons in your team.
Use different boards for each project and set due dates or times for each card. Most of all, Trello is available for both iOS and Android devices with its drag and drop functionality available on phones too.
Use Trello as your very own personal GTD task management tool. It’s fun and free-of-cost. However, Trello Gold, the premium version would cost you a bit to enjoy larger file attachments, stickers and custom backgrounds.
4. Basecamp
Basecamp is yet another popular task management tool that you can use to manage tasks of multiple projects simultaneously. The tool is well-known for its ability to make teams more productive and better organized.
With Basecamp, whether it’s the people, tasks, files, and documents, or deadlines, you can manage everything with relative ease. Moreover, the software allows you and your team to stay in touch with each other using group chats and direct messages.
Key Features:
- Activity view allows managers to see everything related to project tasks
- Create to-do lists and choose assignees and set due dates for tasks
- Add events with their respective dates and times
Pros and Cons:
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| Easy to set up projects and add team membersComment directly on tasks and lists Drag and drop files to upload themBookmark to-do lists, messages, etc. to gain quick access | Misses out advanced features like Gantt charts and timesheets.Cannot assign priority levels to tasks |
How Affordable is Basecamp?
Business Plan costs $99 per month
Further Read: Top 40 Basecamp Alternatives for Project Management
5. Asana
If organizing tasks and meeting deadlines is your top priority, then Asana can make a good choice for you. You can stay focused on your project tasks and prioritize them to let your team know the tasks that they need to complete first.
The tool also allows you to see your tasks in different views, including List view, Boards view, and Timeline view. Asana is among the project management tools that are in the market for quite some time.
Key Features:
- Prioritize tasks and set deadlines
- View project status in real-time
- Assess the workload on each member of the team
Pros and Cons:
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| User-friendly interfaceCreate realistic project plans with Gantt chartsSupports third-party app integrations | Communication features are not up to the markNotifications can be frustrating at times because of the excessive emails sent to users |
How Affordable is Asana?
Business Plan costs $24.99/user per month
6. Trello
Trello makes it possible for you to get even the minute details of your project tasks with its boards, lists, and cards. The tool is exceptional in the way that you can organize and prioritize projects in a flexible and rewarding way.
The minimalist design of Trello allows you to exploit features right away with little to prior experience of using a task management application. It’s quite easy to create custom workflows for each project and segregate the whole project into various tasks.
Key Features:
- Set due dates for tasks and add comments to a task card
- Alerts and notifications for task activities
- Supports file upload and attachments
Pros and Cons:
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| Great overview of tasks and projectsPlenty of dashboard customization optionsIntegration with several third-party apps | Fewer in-built featuresNot suitable for large teams |
How Affordable is Trello?
Enterprise Plan costs $20.83/user per month
Trello Alternatives: List of Project Management & Kanban Software
7. Airtable
Airtable is a collaboration platform that comes with several task management features. Its layout is quite simple and you can readily use it to manage your tasks in a convenient manner.
The tool is flexible enough to handle most of your projects and tasks, and you can arrange all your work in the way you like.
Key Features:
- Grid interface allows grouping of projects based on different criteria such as status and project owner
- View and move tasks to different stages as cards using Kanban boards
- Gallery view makes it easy to find photos, documents, etc.
Pros and Cons:
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| Drag and drop tools make it easy to manage tasksMilestones and due dates visible in calendar viewApp integrations | Limited features compared to other top-tier task management toolsReporting tools are not available |
How Affordable is Airtable?
Pro plan costs $20/user per month
Also Read: The Best Airtable Alternatives
Conclusion
Task management is a set of individual skills consisting of the steps an individual needs to take to complete a task. For example, you can break-down your goal for losing 10 pounds into several sub-goals, such as eating a reduced caloric diet, engaging in a regular exercise routine, and reducing your fat intake. In general, it means taking whatever action is necessary to complete the task at hand. This is why it is called “task management” and not “task finishing” or “task resolution”.