10 Best HR Management Software for Small Business in Canada

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As a small business owner, it’s important to have HR management software on your radar. The right software can make managing your HR process easy and efficient, while also keeping you organized and compliant with provincial and national regulations. But finding the right HR management software is not aneasy task. In this article, we’ll discuss some of the best options for small businesses in Canada, as well as give you tips on how to choose the perfect software for your needs.

10 Best HR Management Software for Small Business in Canada

What is HR Management Software for Small Businesses in Canada?

HR software for small businesses in Canada can help you manage your employees, control your workplace, and improve your overall HR strategy. This software can be used to create and manage employee files, to track employee performance, and to manage payroll.

How HR Management Software for Small Businesses in Canada Can Help You Manage Your Employees

One of the most important uses of HR management software for small businesses is to help employees be effective and efficient. This software can help you identify and address any issues that may have arisen within your workforce. Additionally, HR software can help you develop policies and procedures that are specific to the needs of your business.

How HR Management Software for Small Businesses in Canada Can Help You Control Your Workplace

HR management software for small businesses can also play a role in controlling the environment in which employees work. This software can help you set the tone and atmosphere at your workplace, as well as enforce policies that are necessary for a successful workplace. By using this type of software, you can ensure that everyone within your business is treated fairly and with respect.

Best HR Management Software for Small Business in Canada

1. monday.com

Best for customized data dashboards, forms and automations

monday.com offers great value for small businesses since it can streamline many different types of data collection processes, depending on what you need. With 200+ pre-built templates to choose from, it’s fast and easy to migrate your data to their system, including the ability to upload data from existing Excel spreadsheets. Once you’re all set up, you also have the option to view your data in many different visual formats including bar and line graphs, pie charts, and Gantt charts.

For small businesses—especially those with lean or no dedicated HR support—their existing templates for recruiting, onboarding, and HR service requests will add a lot of value. However, it can also be used for other functions too, like planning company events, tracking sales leads, managing external contractors, or tracking learning and development. monday’s system also includes Forms that collect details and feed them into dashboards in real-time, and configurable automations to reduce simple and repetitive administrative tasks.

To further enhance your internal processes, monday integrates with a wide range of communication and productivity tools, such as Google Drive, LinkedIn, Slack, Microsoft Teams, OneDrive, Outlook, Zoom, Zapier, and others.

For very small teams, monday.com offers a free forever plan (with limited features) for two users. Beyond that, their paid service levels start at $8/user/month, and a free 14-day trial is available too.


Folks HR is one of the best HR software in Canada. With over 30 features, including performance management and employee onboarding, and dozens of integrations, Folks helps you and your team reach new heights.That’s your kind of HR!

Software Features:

  1. Performance evaluation
  2. employee onboarding
  3. employee profiles
  4. absence management
  5. certificate management and training
  6. HR KPIs

3. Eddy

Best all-in-one HR software for local businesses with deskless workers

Eddy is the all-in-one HR Suite built for small, local businesses. With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software.

Founded in 2017 by former professional basketball player turned entrepreneur, Travis Hansen, Eddy has grown rapidly due to its simple but powerful product, highly-rated customer service, and focus on local businesses with deskless workforces.

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Key features include job posting management, tracking incoming candidates, and a full-scale applicant tracking system (ATS). The onboarding system lets HR managers create custom onboarding packages, assign tasks, and easily collect digital signatures.

A core function of Eddy is people management—users can access company directories and store important employee documents, notes on performance, and training and certifications in employee profiles. You can also create custom PTO policies and approve or deny requests; tap into their time tracking tool, which allows employees to easily clock in and clock out; and navigate payroll processes using Eddy’s full-service payroll system that includes support for multiple pay periods and end-of-year W-2 preparation, filing, and distribution.

Eddy starts at $8/employee/month plus a $49 base fee, and offers a free demo.


BambooHR was founded in the year of 2008 and since then the software has been providing amazing services to the HR department. The software is apt for small to the medium sized businesses and is capable of managing the organizations that have 50 to 500 employees. It helps in recruitment, administration, time tracking, payroll management, leave management and allowance management. The best thing about this software is it is capable of creating the categorized reports and can even customize the workflows. It even supports e-signature and third party software integration.

5. Open HMRS

Best open source human resources software

Open HRMS is open source HR software with plenty of features useful for small businesses. You’ll find features to help you manage attendance, vacation, transfers, payroll, appraisals, and more.

I like that the tool is organized in modules so you can customize the solution to your needs. This ensures you don’t get bogged down with functionality that isn’t necessary for a business of your size. It makes a ton of sense to organize the tool this way as small businesses have different HR needs to larger ones. And you can always add more features when you need them.

The tool is open source. This means you can download it, install it on your own server, and manage it for free.


Here comes another famous HR software across Canada- Gusto. The software was introduced in the year 2011 and it became one of the best HR software in a very short span of time because of its amazing features. It provides payroll management, HR management solutions for the businesses, benefits administration and leave management. It is one of the best software available in the market and offers some of the amazing features for the HR department.

7. Bitrix24

Best free web-based solution

Bitrix24 is a web-based HR system for small businesses. The software packs in plenty of features useful for companies without a large HR team. These include an employee directory, time and attendance features, and document management.

One of my favorite features is the self-service HR portal. Employees can use this to access basic HR functions without needing to speak to someone from HR. For example, you set up workflows for vacation requests and business trip permissions.

You can use Bitrix24’s core features for free, which may be all that small businesses need. If you need dedicated HR features, pricing could be anything from free to $159 per month. All plans allow unlimited users (also a bonus for SMBs).


Zoho People has been one of the famous software since the start and is very famous because of the myriad of tools that it provides for its users. The software is perfect for the small and medium sized businesses and provides some of the amazing features for the users. The key features that are provided by Zoho people are time tracking, management of leaves, workforce, etc. The software is controlled by a centralized hub and it takes care of all the requirements of the HR department. This product saves both time and efforts of the HRs.

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9. HR.My

Best completely free HR software

HR.My stands out due to it being completely free. You get free storage, access to all features, and you can add unlimited employees without paying a fee. It’s a cloud-based tool, so you can access it anywhere, and you don’t have to worry about maintenance or setup.

The catch is that the free version is ad-supported. The ads don’t affect functionality, but they can be off-putting. If you’d rather turn them off, you can do so by contributing $5 per month to the tool’s crowdfunding campaign. You’ll also receive an additional 3500 MB file storage when you make this contribution.

The software has a full set of HR features. You get payroll to record salaries and bonuses and generate payslips; a time clock and attendance to keep track of when employees work; leave management to ensure you’re never left understaffed, and expense reporting to track how people spend company cash.

You can create automated approval workflows in many of the features to save time. For example, when someone submits an expense, the software will notify you so you can approve or reject it.


Freshteam is a product of the freshworks, one of the sales and support software developer. It provides platforms for the businesses around the world. Established in the year of 2010, the company offers so many software solutions that help in effective management of the business, Freshteam is one such product only. The Freshteam will help the HR department in the management of the employees. It provides features such as applicant tracking, employee recruitment and CRM. The software has a dashboard where HR can manage all the recruiting and tracking process. The data security of the employee is ensured on the platform.

Free Hr System For Small Business

1. HR.MY

Best multi-lingual HR system

HR.my is a cloud-based HR solution with payroll processing, time off and attendance management, announcements, and notice boards.

The software includes a self-service portal where employees can submit leave requests, check entitlements, and view their records. The document management feature makes importing existing timesheets, expense claims, or other paper-based documents easy.

In addition to the default English selection, HR.my supports an additional 66 languages. You can also translate all messages or filter by entering keywords into the Search field. Using the filter function, you can also search using both the original and translated languages.

HR.MY is free to use.

2. Homebase

Homebase offers to help small businesses with employee time tracking, employee scheduling, payroll and team communications. Its free plan, Basic, is focused on time tracking, scheduling, messaging and hiring. Unlike some other software options, you’re not limited to a specific number of employees, but you can use it at one location only.

Features of free Homebase Basic plan
  • Unlimited employees, but a single location only.
  • Time tracking with timesheets that can be exported to payroll.
  • Schedule creation and the ability to track availability and time-off requests.
  • Integrations for payroll and point-of-sale.
  • Free employee mobile app.
  • Job posting and applicant tracking.
  • Ability to offer employees pay advances.
  • Employee roster to manage employee information.
Plan upgrades

Additional plans for $20, $48 and $80 a month per location can be purchased to gain access to features such as team communication, performance tracking, labor cost controls, new-hire onboarding and certified HR advisors. Payroll can be added to any plan for $39 per month plus $6 per active employee.

3. QuikHiring

Best free video interviewing platform

QuikHiring is a mobile app that connects recruiters with candidates over video. HR executives can conduct face-to-face videos with applicants using smartphones or tablets. Pre-defined Q&A templates for each role speed up the process so that interviews can be arranged promptly.

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This app replaces the old-school resume/interview process with a fast, efficient video alternative. Video interviews of promising candidates can be shared with senior executives for approval. QuikHiring is an excellent choice when speed of hiring is a priority.

QuikHiring is free to use.

4. OrangeHRM

OrangeHRM software can be operated online or downloaded to your local system. Its services are focused on four areas: people management, compensation, talent management and culture. Two packages are offered, including the Starter version, which is a free open-source option.

Features of free OrangeHRM Starter plan
  • Designed for businesses with 50 or fewer employees.
  • PTO requests and approvals with notifications.
  • Mobile app.
  • Corporate directory, employee profiles and database.
  • Custom basic reports.
  • Job posting, including integration with your company website.
  • Performance reviews by supervisor and employee.
  • Time tracking and timesheets.
Plan upgrades

If you’d like to upgrade to a more inclusive plan, the Advanced package is a paid version. It offers onboarding options, advanced performance management, career development, training and payroll integrations. You can get a cost estimate for this plan by contacting the sales team.

How to Get started with HR Management Software for Small Businesses in Canada.

HR management software for small businesses in Canada needs to be properly designed and implemented to provide the best possible customer experience. In order to meet the needs of your business, you’ll first need to perform a needs assessment. This process will help identify the most important HR functions that need to be carried out in order for your business to function successfully.

Subsection 2.2 MyHR.ca.

MyHR is a Canadian-based HR management software provider that offers an easy-to-use online system for small businesses. With MyHR, you can manage your employee benefits, create and manage job titles and files, and more.

Employee Benefits

Employee benefits are one of the most important aspects of HR management for small businesses in Canada. With MyHR, you can access information on employee rights and benefits, as well as create and manage payroll stubs and invoices in a secure environment.

HR Systems for Small Businesses in Canada

In addition to providing an online HR system for small businesses, HR systems provider HRSolutions also offers solutions for managing human resources across Multiple Locations (MLO). MLO is a term used typically when referring to multiple locations where employees work under one roof (e.g., restaurants, cafes, stores). By using HRSolutions’ MLO solutions, you can keep track of all employees at multiple locations at once and automate various processes related to employee recruitment, training/development, accounting/finance, leave/ vacation policies, and more.

How to use HR Management Software for Small Businesses in Canada.

If you’re looking to set up and manage your HR department for your small business, there are a few things you need to know in advance. First, you should consider using HR Management Software for Small Businesses in Canada (HRM software). This software can help automate the process of employee screening and handbooking, making it easier for you to track employee performance and compliance.

Second, make sure to create and follow HR policies and procedures as well. These policies should ensure that all employees are treated fairly and that any disputes or problems are quickly resolved. Finally, keep track of data related to your small business through HRM software so that you can track progress on various initiatives and measure success.


HR Management Software for Small Businesses in Canada can be a great way to manage your employees, control your workplace, and gather data. By starting with MyHR.ca and taking the needs assessment described in the Introduction, you will be able to start using HR Management Software for Small Businesses in Canada on the right track.

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