As our lives are getting busier and faster, the email productivity tools becomes more and more important. By using right email app for your specific needs you can improve your efficiency a lot. But there are hundreds of email apps out there. How to find best email app for you? In this article, we highlight the top three email apps that suits everyone’s needs.
We looked at the most popular email productivity tools & apps and discovered that the best features in an email productivity tool are inbox management, scheduling, sorting, sending reminders & tracking responses. If you want to increase your productivity and improve your business contact us for a demo of how we can help you be more productive.
Email productivity is an often discussed topic in the business community. This is because email continues to be a significant factor in employee productivity and success. In fact, it’s safe to say that most businesspeople spend much of their working day sitting down at their email account with every intention of making progress on their workday. However, multiple studies have shown that workers spend an average of two hours daily reading and answering emails. Obviously, most people don’t actually want to waste this kind of time — they’re far too busy getting things done and watching cat videos on YouTube….
In this article, I’ll share a few of my best email productivity tips and tricks and showcase some of the best email productivity tools that I use to manage my inbox. I’ll also include some screenshots so you can see exactly how these tools work.
What are Email Productivity Tools?
Simply put, email productivity tools make professionals more efficient when spending time on email.
And that’s a lot of time — between 25-52% of a typical professional’s workday is spent reading, writing, checking, and managing email. So, small increases in productivity can reclaim hours of lost time.
Email productivity tools are typically web apps (software as a service), desktop apps, plugins, or browser extensions.
The Best Email Productivity Tools for Professionals
Let’s start with some general purpose email productivity tools that have the capacity to help you diagnose potential problem areas, or otherwise improve the effectiveness of your approach to email:
EmailAnalytics
You can only change your bad habits and fix problematic situations if you’re aware they exist in the first place.
EmailAnalytics visualizes your email activity (or your team’s), showing you who your top senders and recipients are, your busiest days and hours, how many emails you send and receive every day, and your average email response times.
It’s the perfect way to identify areas that need improvement, and track how you improve over time. You can also use it to track and analyze your employees’ email activity, so you can improve as a team.
The concept is simple: that which gets measured gets improved.
Microsoft MyAnalytics
Microsoft’s MyAnalytics platform is designed for teams that use Office 365.
It helps you identify your habits and analyze how you’re spending your time, but it relies heavily on data from your Outlook account, calendar, and other apps. Once you learn what’s wasting your time, you can take measures to reduce its impact.
Boomerang for Gmail
One of the leading email productivity tools for Gmail, Boomerang’s primary focus is allowing you to schedule emails to send at a later time. It also gives you a reminder whenever it’s time to follow up on an email that never got a response (be sure to see our top sales email follow up templates!).
It’s also possible to postpone receipt of emails (using its “Inbox pause” functionality), so you can receive and read them when it’s convenient for you. It’s a multi-purpose tool that can help you work more efficiently in each of several distinct areas of email management.
Mixmax
Mixmax is an email tool that lets you get data on how your recipients open and answer your emails, conduct surveys and get answers to your questions. It makes scheduling meetings a lot simpler, too. The “availability” feature lets your meeting attendees choose a suitable time themselves. Once they’ve all decided, Mixmax automatically syncs the event to Google Calendar and sends everyone a confirmation email.
MixmaxCategoryProductivity toolPriceThe free plan lets you use the basics. In addition there are plans for starters ($9 per month), small businesses ($24), growth ($49) and enterprise plans.FounderOlof MathéFounded2014HQSan Francisco, United StatesWebsiteMixmax
SavvyCal
SavvyCal is created on the belief that most scheduling tools put the burden on the recipient. The software allows the user to create personalized links in seconds and reduces the steps needed to schedule meetings. Recipients can overlay their calendar on top of the inviter to find mutual availability. Users can also make changes across multiple meeting types simultaneously, present availability windows in preferred order, and set limits on how many meetings can be booked to reserve time for deep work.
SavvyCalCategoryScheduling toolPriceThe Basic plan for $12 and a Premium plan for $20 per month with a chance to get 2 months for free by choosing annual billingFounderDerrick ReimerFounded2020HQMinneapolis, United StatesWebsiteSavvycal.com
Flowrite
Flowrite is an AI-powered writing tool that turns short bullet points into ready-to-send emails, messages, and posts. It’s the fastest writing experience ever and an entirely new way to write: Instruct with a few words, click, and witness the text write itself. Flowrite works where you work adapts to your daily tasks and personal style. Designed for the most productive, powered by the latest advancements in AI, it’s the writing tool for those whose work depends on communicating effectively.FlowriteCategoryAI writingPriceTBDFoundersAaro Isosaari and Karolus SariolaFounded2020HQHelsinki, FinlandWebsiteFlowrite
Sanebox
Who has time to sort emails into folders every day? Sanebox adds folders to every device you use to check email. Messages are then automatically managed, with distracting emails moved to a folder, and important messages deposited into your inbox. The entire process is automatic and based on your past interactions. Here are a few additional benefits you’ll get from Sanebox:
- Take a break with Do Not Disturb.
- Unsubscribe with one click.
- Snooze email for later.
- Track emails.
Pricing: Plans start at 7 cents per day (paid yearly) with the most popular “Lunch” plan costing $99 per year.
Polymail
Email is only part of the overall communication picture. Polymail makes it easy to turn emails into action items, tracking their progress, and easily adding appointments to your calendar. Check out some of the features you’ll get from Polymail:
- Integrations with many popular business apps.
- Track emails.
- Create message templates for frequently sent messages.
- View profile details on senders and recipients.
- Delayed sending.
- Analytics.
Pricing: Plans start at $10 per month.
Doodle
If you’ve ever tried to schedule a meeting over email, you likely already know what a time-consuming process it can be. Simply determining everyone’s eligibility is a process in itself. Doodle streamlines meeting scheduling by letting you send your availability to let others choose a time that works best for them. Here are a few other ways Doodle can help you with your meetings.
- Open time blocks for appointments.
- Sync meetings to calendars.
- Set deadlines and reminders.
- Scheduling across multiple platforms, including Google Calendar and Outlook.
- Plugins for tools like Slack and Zoom.
- Custom integrations to personalize your experience.
Pricing: Plans start at $4.49 per month.
Alexa
You may already be familiar with Alexa as the smart speaker you have in your home or office, but what you may not know is that the device can help you boost your email productivity. Using simple voice commands, here are a few things Alexa can do for you:
- Tell you what’s on your calendar today.
- Read emails to you.
- Archive an email.
- Send an email.
- Reply to an email.
- Send text messages via Google SMS.
Pricing: The app is free. Devices start at $49.99.
FB Pages Inbox
Facebook can be a great tool for connecting with existing and future customers and clients. But first, it’s important to set up a page and make a plan for interacting with customers who visit you there. The inbox attached to your Facebook page has three components: messages, comments, and automated responses. Here are some of the features each of these will bring you:
- Messenger is Facebook’s email service, allowing you to exchange messages through the platform.
- The comments section collects all comments on your page in one place for easy management.
- Automated responses let you set up auto-replies to common messages you receive through your page.
Pricing: Free!
Zapier
Zapier lets you integrate actions between your apps without having to know how to code. Through “Zaps,” connections between your apps, and “Tasks,” actions that move data between those apps, you can seamlessly automate many repetitive actions. This allows you to cut down on the amount of time you spend adding events and tasks from emails into all of your calendars and project management apps. The possibilities are endless:
- Automatically add tasks from your email into Asana or Todoist.
- Automate adding an attachment to Google Drive every time you receive an attachment in Gmail.
- Automatically add events from your Microsoft Outlook account to your Google Calendar.
Pricing: You can start with a free plan or a $19.99 “Starter” plan.
Zapier
Productivity Email Hack: Created rules that automatically perform tasks between your web apps to save you time.
Zapier lets you automate your workflow by triggering actions from one app into another so you can focus on getting your work done. You can set automations, for example, to have all your email attachments automatically saved into Dropbox for extra backup. You can also have dropbox send new attachments in Slack if that’s where you work most, for quick access without changing environments.
Pricing: Create two-step Zaps on Zapier’s free plan. For more complex Zaps that require 3+ steps, the For Work plan starts at $20 per month. The Team automation plan starts at $250 per month.
Woven
If you’re looking for a better way to manage the multiple calendars that come with multiple email accounts then Woven could be the answer you’re looking for. Woven makes it easier to schedule meetings between people who have multiple email accounts. It will automatically detect schedule conflicts in your calendar, even between multiple email accounts. Other benefits include:
- Allows you to block out time when you are unavailable.
- Can display calendars integrated or separate.
- Displays analytics of how you spend your time.
- Send scheduling links and group polls to avoid endless back-and-forth emails.
Pricing: Free!
GetProspect
You can improve your productivity by organizing contacts at the initial steps of your workflow. At the research stage, the Getprospect email address finder can help. It is a comprehensive tool that allows finding corporate information about leads in several clicks and adds to your email campaign management.
With this software, you have access to:
- Powerful LinkedIn email extractor in the form of extension.
- Significant leads database with CRM features.
- Google sheet add-on for contact enrichment.
- One-time and in-bulk email extraction and verification.
- Integration via API or apps like Zappier.
Pricing: The extension and basic web app are free, while the paid plans start at 49$ per month.
Work Smarter With Email Productivity Software Tools
Email productivity software tools don’t just let you work faster—they also help you work smarter. Why waste time wading through a cluttered inbox when you can have smart apps sift through and separate your emails by sender and importance? Or waste time hunting down email info when you can get all the data you need at the click of a button without ever leaving your email editor?
Give these email productivity tools a try and let technology do the busywork for you. That way you’ll have more time and brainpower to dedicate to the other important things you have on your to-do list.
Conclusion
Email have become the main digital channel for communication. We use it every day. It’s easy, can be used for both personal and business communication. And everyone loves email. It’s fresh and consistent interface is always on the dashboard. But some people like more than just email, especially when we talk about productivity features.
Email productivity features are among the most useful for modern email users as well as for marketers. They help you be more effective, which is much needed these days and in this particular environment when it comes to marketing. Learning what are the best email productivity tools in the market shows your commitment to success, while helping you be 2x more productive than others and saving an average of 20-30 minutes per day.