Do you run a nonprofit and need to know about free accounting software for nonprofits? As a non-profit organization, do not worry because we have the best solution for you. Here we provide you with all types of software and tools to manage your non-profit organization.
We provide you with free accounting software for nonprofits and the best accounting software as well as review or comparison of this tool as well as other useful resources such as nonprofit treasurer software, small nonprofit software and more.
Fund EZ: Best For Medicaid Billing Or Foster Care Support
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Fund EZ is by far one of the most complex and developed of the programs on this list. The company prides itself on being completely up to date on nonprofit accounting industry standards. When you sign up for Fund EZ, a member of the Fund EZ staff sets up the software for you and trains you on the program; you can rest easy knowing your chart of accounts and tax requirements are 100% reliable and accurate.
Since Fund EZ is so comprehensive, it does come at a steeper cost, but the features of the software cover nearly anything you can think of. While complex, Fund EZ uses intuitive organization and design, so you can learn the software faster. Fund EZ also has modules for Medicaid and foster care. Since Fund EZ has a Medicaid billing solution, the software is subject to HIPAA laws, meaning it has some of the strongest security and user permissions out there.
Pros
- Numerous features
- Medicaid and foster care solutions
- Strong security
Cons
- Expensive
- Not suitable for nonprofits that need payroll
Fund EZ Features
Fund EZ offers an incredible number of features, although some require an additional cost:
- Fund accounting
- Detailed chart of accounts
- Bank reconciliation
- Accounts receivable
- Accounts payable
- Journal entries
- Reports
- Manage grants and allocations
- Manage donations and pledges
- Budgeting
- Invoicing
- Purchase orders
- Gifts
- Contact and vendor management
- Write and print checks
- Multi-currency support
Fund EZ Pricing
Fund EZ comes as either a cloud-based product or a locally-installed program. FundEZ does not display its prices on its website, so contact the company directly for a quote. A 30-day free trial is available. You can add Medicaid billing, foster care support, fundraising, and fixed assets for an additional cost.
Fund EZ is ideal for large nonprofits and nonprofits with complex accounting needs and is great for organizations needing Medicaid billing or foster care support. This is one of the only programs I feel truly ensures that nonprofits have accurate accounts and are meeting all federal nonprofit regulations. While these comprehensive features are a huge plus, they come at a steep price, making the software an unrealistic solution for smaller nonprofits or nonprofits on a strict budget. The software is also not ideal for nonprofits that require payroll.
Aplos
Best Overall Accounting Software for Nonprofits
PROS
- Includes a built-in website builder that requires no coding
- Provides end-to-end solutions for event and donor management
- Creates unlimited donation forms
- Bank integrations for easy import of transactions
- Accepts donations via text, which requires additional fee
CONS
- Requires an additional fee for additional users
- Does not include built-in payroll
- Cannot be used to manage grants and volunteers
- Invoices are not customizable
- No mobile app
| RATING CRITERIA | PRICING | 3.03 | OUT OF | 5 |
| EASE OF USE | 4.25 | OUT OF | 5 | |
| GENERAL FEATURES | 4.75 | OUT OF | 5 | |
| NONPROFIT FEATURES | 3.13 | OUT OF | 5 | |
| EXPERT ANALYSIS | 3.75 | OUT OF | 5 |
Expert Opinion
Aplos is our best overall accounting software for nonprofits because it has an outstanding set of general accounting and key features that are ideally tailored for nonprofit operations. We consider it a powerful accounting software for medium-sized nonprofits because it provides end-to-end solutions for managing donors and members.
It includes an integrated customer relationship management (CRM) tool with a secure portal where members, committees, volunteers, and others can engage with one another, share information, and create an online community to match the offline community.
The program allows you to enter all transactions and track and manage your accounting and donations at the fund level. If you’re a medium-sized nonprofit, we recommend the Advanced Accounting package with valuable features, such as fixed asset tracking and income and expense allocation. Aplos is also ideal for faith-based organizations with a few employees.
Aplos Pricing
- Aplos Suite: $59 per month
- Aplos Suite + Text To Give: $79 per month
- Aplos Suite + Advanced Accounting: Starts at $159 per month
All accounts include two users and extra users can be added for $10 each. All packages include basic features, such as fund accounting, donation tracking, and budgeting.The most expensive plan offers advanced features, like budgeting by fund.
You can try Aplos for free for 15 days with no credit card required.
BEST FOR ENTERPRISE-LEVEL NONPROFITS
NonProfit Plus
NonProfit Plus is ideal for enterprise-level nonprofit organizations such as schools, museums, foundations, hospitals, government agencies, and food banks. It comes in three suites: nonprofit accounting, financial management, and procurement management. All three suites are cloud-based. We chose NonProfit Plus as the best for enterprise-level nonprofits because it has robust features to meet the needs of large nonprofit organizations.
Nonprofit Accounting Suite Features
- Fund accounting
- Restricted funds management
- Grant management
- Encumbrance accounting
- Budget management
- Donor management
- Board management
- Volunteer management
- Enhanced audit trail
Financial Management Suite Features
- General ledger
- Accounts receivable
- Accounts payable
- Cash management
- Currency management
- Intercompany accounting
- Recurring revenue management
- Fixed assets
- Time & expense management
Procurement Management Suite Features
- Inventory management
- Purchase orders
- Sales orders
- Requisitions
Similar to FastFund Online Nonprofit Fund Accounting, you can pick and choose the suite that best fits the needs of your nonprofit organization. NonProfit Plus does not include pricing on its website. You can schedule a free product tour to learn more about all of the robust features included in each suite plus consult with a representative who will create a custom quote based on the needs of your nonprofit.
BEST FOR LARGE NONPROFITS AND GOVERNMENT ENTITIES
Blackbaud Financial Edge NXT
Founded in 1981, Blackbaud Financial Edge NXT has provided nonprofit tools in fundraising, marketing, fund accounting, and analytics to large nonprofit and government entities. Similar to FastFund Online Nonprofit Fund Accounting and NonProfit Plus, you can pick and choose which tools you need for your nonprofit. The three main modules are Blackbaud Fundraising, Blackbaud Marketing, and Blackbaud Fund Accounting, though they have others for more specific circumstances.
We chose Blackbaud Financial Edge NXT as the best product for large nonprofits and government entities because it has been successfully meeting the needs of these organizations for longer than three decades.
Blackbaud Fundraising Features
- Fundraising and supporter management tool called Blackbaud eTapestry
- A fundraising and donor management tool called Blackbaud Raiser’s Edge NXT
- An extensive fundraising and relationship management tool on the Salesforce management platform called Blackbaud Luminate
- Constituent relationship management for large to enterprise-level nonprofit organizations
Blackbaud Marketing Features
- An advanced online marketing tool for creating a full engagement experience for your supporters called Blackbaud Luminate Online
- Integrated multichannel alumni engagement tool called Blackbaud Net Community
- Simple, smart, cloud-based online fundraising and marketing tool called Blackbaud Online Express
- Integrated website tailored to the needs of all nonprofit organizations called Blackbaud Website package
Blackbaud Fund Accounting Features
- Blackbaud Financial Edge NXT: A complete fund accounting solution for large nonprofits and government entities
- Blackbaud Donor Central: An online portal providing access to account and grant-making information
- Blackbaud FIMS: Fully integrated financial management system
Similar to NonProfit Plus, Blackbaud Financial Edge NXT does not include pricing information on its website. However, you can request a demo so a representative can go through each of the solutions available and assist you in selecting the software that will work best for your nonprofit.
ALTERNATIVE TO INTUIT QUICKBOOKS DESKTOP FOR NONPROFIT
MIP Fund Accounting
MIP Fund Accounting has provided accounting solutions since 1990 to nonprofit organizations. MIP Fund Accounting offers a cloud-based software (MIP Cloud) and an option to install the software on a desktop computer (MIP On-Premises).
MIP Cloud is ideal for nonprofits who already are in the cloud or ready to move. If you prefer a web-based user interface, have reliable internet connectivity, support staff in multiple locations, and don’t have full-time IT staff, MIP Cloud is the best solution. MIP On-Premises is just the opposite of MIP Cloud. MIP on-premises is ideal for an organization that requires an on-premises accounting system due to IT policies, have support staff that is primarily co-located, and has in-house or contracted IT staff.
We chose MIP Fund Accounting as an alternative to QuickBooks Desktop because it is the only other company on our list that offers a desktop solution (MIP On-premises).
MIP Cloud and MIP On-premises Features
- General ledger
- Dashboards
- Accounts payable
- Accounts receivable
- Bank reconciliation
- Budgeting
- Payroll
- Human resources
- And much more
For more information about how the software works, you can sign up for a live webinar or schedule a free personal product tour. Pricing information from MIP Fund Accounting is not available on the company’s website.
Zoho Books: Best For Donor & Volunteer Management
Zoho Books | Start TrialRead our Review |
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Zoho Books boasts strong accounting, beautiful invoicing, international support, and enough other features to rival QuickBooks Online. While Zoho Books doesn’t have nonprofit features built-in, there are two nonprofit modules found in the Zoho Marketplace: Donor Management and Volunteer Portal.
These two add-ons are completely free, making Zoho Books a very affordable option for small nonprofits and startup nonprofits that need strong accounting but don’t yet require extra features.
Pros
- Free nonprofit modules
- Numerous accounting features
- Free plan available
- Easy to use
Cons
- Not suitable for large nonprofits
Zoho Books Features
With Zoho Books, you’ll get plenty of great accounting features including invoicing, inventory, expense tracking, mileage tracking, and more. You can get even more from the software by using one of its add-ons for your nonprofit.
With the Donor Management add-on, you have access to:
- Database of donors, volunteers, and visitors
- Manage donations
- Request donations
- Donation application
With the Volunteer Portal add-on, you get these features:
- Contact management
- Donor management
- Volunteer management
- Manage volunteer tasks
- Event planning
- Event registration
- Reports
Zoho Books Pricing
Zoho Books has four plans, including a new plan that’s completely free. If you want access to more features and users, you will have to upgrade to a paid plan. Paid plans range from $20/month to $70/month, although you can get a discount by paying annually. Both the Donor Management and Volunteer Portal add-ons are completely free and can be found in the Zoho Books Marketplace.
Zoho Books is a great option for new/small nonprofits that need strong accounting as well as donor or volunteer management. This cloud-based accounting nonprofit accounting software is easy to use and offers strong mobile apps. Many larger nonprofits will find this option too limited, but for nonprofits looking for an affordable way to keep the books, this could be the way to go.
Conclusion
We all know there are tons of Accounting Software For Nonprofit Organizations Canada in the marketplace. Just how do you select one over the other? Why not choose the accounting software that is best for your nonprofit organization?
It’s one of the best free accounting software for nonprofits. It provides all the features of paid-for business software, including bookkeeping, double entry accounting, bills/payments/receipts, inventory management, bank reconciliation etc. Try it now!