Whether you’re a small business or just a household, we’ve all got tasks and projects and to-do’s that need to get done. Thankfully, task management apps can help us get things done and stay productive. The question is: Which task management app is right for you?
The best to do list app for iPhone so you can stop spending so much time organizing and start getting things done. Add tasks and reminders to your phone in a few clicks.
ProofHub
ProofHub is an efficient task management system and project management software to gather your thoughts and ideas in one place. You can create tasks, make to-do lists, and make notes to capture important information so that you don’t have to remember everything.
Key features:
- Create tasks, sub-tasks, and add comments
- Make to-do lists and notes
- Add reminders and events in Calendar
- Set start and end-date to define task deadlines
- Add time estimates to make teams accountable
Cost: Essential plan starts at $45/month (billed annually)
Pros:
- Offers powerful features in a single location
- Does not charge per-user fee
- Simplifies project management and improves team collaboration
- Gives project managers the ultimate control over teams and projects
- Can be used by teams of any size, from any industry
- Requires little to no learning curve
Cons:
- Limited app integrations
GanttPro
GanttPRO offers an efficient way to work with tasks. Based on the Gantt chart approach, this project planning tool allows dividing tasks into an endless number of groups of tasks, subtasks, and sibling tasks. Each assignment is accompanied by start and end dates, statuses, priorities, duration and estimation time, cost, and some more powerful options what makes a to-do list management a breeze. Thanks to an intuitive visualization on a Gantt chart timeline, you will never lose a detail about your tasks.
Key features:
- Ways to display tasks: the Gantt chart view, the Board view, the “My task” dashboard.
- Notifications about start dates, deadlines.
- Very intuitive interface with the nice UX/UI design.
- Task assignment to team members and virtual resources.
- Team collaboration: comments, attachments, mentions.
- Time log for tasks.
Pros:
- Time Management
- Easy visualization
- User-friendly interface
- Managing teams and ensuring clarity of tasks allocated
- Resource management
Cons:
- The trial-time is too short
- Can become too complex for larger projects
Cost: Individual plan starts at $15 per user per month billed annually.
Friday
The Friday Planner brings your to-do list and schedule into one, central online place. With Friday, you’ll have clarity on what you need to accomplish next. Guess what? You can pull tasks from the task management apps you already use. That way you stay above the project noise and can focus on the individual tasks that need to be done. Everything is right there for the day.
Key features
- Planner: Combine all of your calendars, integrate your project management software, add your must-do tasks, and know what your day looks like.
- Chrome Extension: Get your calendar and task list in each new tab, and block distracting sites
- Automated Work Routines: Customize daily prompts: Reflect on your day, ask questions to your teams, or even provide weekly team updates
- Power-Ups: Say thanks, track goals, offer ideas for improvement, and connect with icebreaker questions. Power-ups boost your workday to help stay on track–both personally and professionally.
Pros:
- Get all your tasks and meetings in one place
- Receive a daily agenda notification that summarizes the day ahead
- Block distracting websites with the Chrome extension
- Block off focus time and go into do-not-disturb mode
Cons:
- Limited integrations
Cost: Free to start with the planner, $6 per user on teams, $9 per user for enterprise
Available: Web, mobile-friendly
Chanty
While it’s not a traditional to-do app, Chanty is a great productivity tool because it lets you communicate and manage tasks at the same time. It has a neat feature that allows you to turn messages into tasks. All of the tasks are stored in a special tab and you can tick them off as you would in a to-do list.
Features:
– send and receive team messages
– turn messages into tasks
– tick off and manage tasks from a special tab within the app
Pros:
- Intuitive interface
- Easy to learn and use
- Embedded videos
- Great utility for multiple purposes
- Unlimited searchable history
- Affordable plans
Cons:
- Still far behind on the integration front
- Not ideal for large teams
Cost: Free trial for up to 10 users, paid plans start at $3 per user per month
Trello
Trello is one of those rare project management tools that make collaboration easier than ever. You can use this visual list tool to organize grocery lists, personal to-dos, plan your next vacation, and practically anything with Trello.
Key features:
- Create cards containing checklists, images, attachments, and more
- Drag and drop cards onto other lists
- Syncs your cards to your external calendar
Pros:
- Easy to use application
- It’s free! You can use right away after signing up at Trello
- Flexible Kanban Board
- Responsive interface
- Real-time updates are amazingly fast
- Inviting and adding new users is easy
Cons:
- No internal task calendar
- No progress report
- Can’t write documents or wiki about boards, only simple description
Cost: Business class plan for $9.99 per user per month
Available on Web | Android | iOS | Windows
Remember The Milk
Remember The Milk is a popular online to-do list and task management app that’s everywhere you are: from your phone, to the web, to your Google apps, and more.
Key features:
- Enter your task’s properties in one line, including due date, priority, repeat, tags, and more
- Attach existing files from your Dropbox or Google Drive account to your tasks
- Get reminded by email, text, IM, Twitter, and mobile apps
Pros:
- Quick to-do list management
- Clutter-free interface
- Powerful third-party integrations
- Multi-platform friendly application
- Ability to sync tasks from other apps like Evernote, IFTT, Zapier and others is great
Cons:
- No advanced team collaboration features
- You need to upgrade to get the most functionality
- Task lists can feel cluttered at times
Cost: Pro version for $39.99 per year
Available on Web | Android | iOS | Apple Watch
ToodleDo
Toodledo is an incredibly powerful tool to increase your productivity and organize your life. It acts as a centralized place for online to-do lists, task management, note-taking and more. Already being used by over 1.8 million people, ToodleDo is known for its intuitiveness and rich features.
Key features:
- Make custom to-do lists
- Create structured outlines
- Collaborate seamlessly with friends, family, and coworkers
- Synced across all your devices
Pros:
- Elaborate task management
- Habits tracking
- Built-in time tracking
- Offers a robust free version
- Cross-platform support
Cons:
- Mobile app needs improvement
- No dedicated issues management schedule
- Only paid users can use collaboration features
Cost: Gold plan for $7.49 per month billed annually
Available on Web | Android | iOS
Habitica
Habitica is a habit-building app that motivates you to achieve your goals. Whether it’s about completing a particular task or reminding yourself to go to a gym, the app treats your real-life like a game and helps you become healthy, productive, and smart.
Key features:
- Track and manage habits, daily goals, and to-do lists
- Easy to keep track of your progress as you tackle your toughest tasks
- Customize Habitica to fit your personal goals
Pros:
- Gamifies the process to motivate
- Simple, but interesting user interface
Cons:
- Occasional bugs and laginess
- No native time tracking available
- Offers fewer features for elaborate task management
Cost: Free
Available on Android | iOS
2Do
2Do is a powerful task manager that is designed to meet your need for speed. It can be a simple to-do list helping you in staying on top of your daily chores or a full-featured tool for heavy taskers. It houses an incredibly powerful engine and can be as fierce as your workflow.
Key features:
- Full-fledged task-editor
- Group related tasks together and apply sorting, search filters, and focus filters
- Multi-platform synchronization
- Lock-out individual lists with a single click
Pros:
- Ideal for GTD teams
- Smart Lists
- Advanced search options
- Location-based reminders
- Notification center widget
Cons:
- Cannot assign tasks to multiple assignees
- No time tracking
- File attachment capability is limited
Cost: 2Do iOS costs $14.99
Available on Android| MacOS | iOS
Simplenote
It is one of the best task management software and to-do list apps for task management. As the name suggests, it is one of the simplest and easiest note-taking app designed for users. It is light, clean, and free.
Key features:
- Your notes stay updated across all your devices
- Find notes quickly with instant searching and simple tags
- Share a list, post some instructions, or publish your notes online
- Write, preview, and publish your notes in Markdown format
Pros:
- Simple user interface for minimalists
- Supports Markdown format
- Useful sharing and search option
- You can record virtually unlimited number of textual notes
- Cross-device synchronization
Cons:
- Not very configurable rich text format
- Doesn’t support uploads and multimedia
- No option to create folders
Cost: Basic version free
Available on MacOS | iOS | Android | Windows | Linux
Microsoft OneNote
OneNote is a digital note-taking app that has made notebook organizer tools even better and stronger. It’s biggest strengths is the ease in navigation it offers to its users – you’ll always find your notes right where you left them. As an effective to-do list app, OneNote lets you gather your thoughts, organize, share and collaborate over them.
Key features:
- You can divide into sections and pages in Notebooks
- Revise your notes with type, highlighting, or ink annotations
- Highlight can’t-miss notes with Important and To-Do tags
- Record audio notes, insert online videos, and add files
- Share notebooks with coworkers, friends, and family.
Pros:
- Improves workflow and daily organization
- Improves transparency
- Easy access
- Automatically saves, no data lost
- Flexibility
Cons:
- Newcomers may find it complex
- Doesn’t have integration with Google calendar and Gdrive
Cost: Can be requested on the website
Available on MacOS | iOS | Android | Web
Checklist
Checklist is yet another popular to-do tool and is also among the best to-do list apps suitable for both personal and professional use. The app offers several checklist templates ranging from personal hygiene to marketing automation to-do lists. Checklist aims to improve the productivity of users by allowing them to share their workloads with others.
Key features:
- Break big tasks into an unlimited number of subtasks
- Jot down important information related to tasks using built-in notes
- Due dates and reminders ensure you always keep yourself on track
- Cloud sync allows users to back up and access to-do lists from different devices
Pros:
- A wide range of built-in templates
- Smart checklists management features
- Even free version offers a lot of features
- Cross-platform support is available
Cons:
- No Gantt charts
- No time tracking system
- Kanban view only available with Enterprise plan
Cost: Pro plan available for $5.95/user/month
Available on Web | Android | iOS | Kindle
Keep & Share
Keep & Share is one of the most simple and easy-to-use to-do list apps as it boasts extensive and practical features. It is the easiest and most customizable calendar that you can access anywhere, anytime. You can use text, images, and files to plan your day on the calendar. Selective sharing is a great feature so your plans are only visible to people you want.
Key Features:
Pros:
- Free lifetime version
- Recurring events management
- Easy sharing of the personal calendar
- Extensive calendar management features
Cons:
- No issue tracking
- Missing time tracking feature
- Lack of dedicated subtask management
Cost:Basic plan is free for a single user, paid plan starts at $9 per user, per month
Mobile apps for iOS and Android
Antnotes
Antnotes is for users who enjoy making colorful and fun sticky notes. This application is considered especially useful for reminders and staying productive. You can enjoy using Antnotes for free even with its basic features. Users can easily search and archive notes as it does not delete closed notes. It is shareable, which means you can work with up to six members.
Key Features:
- Customizable, on-screen sticky notes
- Search and Archive
- Family sharing set up for up to 6 members
- Option to drag text and files to the note
- Standard rich text editing features including bold, italic and underline
Pros:
- Just download it, run and use
- Import and export notes manually via the File menu
- Has a lot of customizable options
- You can attach apps to specific applications
Cons:
- Mobile app not available
- No Calendar view
- No time tracking
Cost: Basic note-taking plan is for Free
Available on iOS only
Bear
Bear is a wonderfully designed tool that offers a range of brilliant features for users who like to get things done right the first time. This app allows you to write almost entire articles in notes with suitable formatting and styling. Moreover, you can set word count. Users can also convert notes to Word of PDF files.
Key Features:
- Packed with beautiful themes and typography
- Encrypt individual notes to keep them safe
- Custom markup shortcuts
- Multiple export options
- Smart data recognition
- Rich previews
Pros:
- Awesome user interface
- Notes linking functionality
- Unique hashtag categorization system
- Ability to tag notes
Cons:
- Only iOS and Mac compatible
- Note linking process is little clunky
- Very limited features in the basic version
Cost: $1.49 monthly (one-week free trial), $14.99 annually (one-month free trial)
Available on iOS only
Todoist
With so much going around, Todoist lets you keep track of everything in one place, so you can get it all done and enjoy more peace of mind along the way. The online to-do list app has grown in popularity over the years and is helping over 10 million people to be in control of their lives.
Key features:
- Create, organize, and prioritize tasks
- Label tasks, add due dates, and color-code
- Email notifications and SMS reminders
Pros:
- A huge library of project templates to get started
- Free version available
- Powerful third-party application integrations
- Excellent features
- Cross-platform support
- Minimalist User Interface
Cons:
- A few useful features not available to users in free version
- Time tracking system is missing
- Lack of advanced project tracking features
Cost: Free for Basic and Premium ($29 per year) plans.
Available on Android | iOS | Chrome
Conclusion
To know what makes a good to-do app and what you should look for in a to-do app is a different scenario. There are a few qualities I look for in a good to-do list.
If you are a beginner, the first thing that you make sure is the way it looks. Why? Well, its because you’ll probably won’t be able to get stuff done in order if you can’t understand the placement of tasks and can’t stand how the list looks. Choose an app that has a simple, navigable interface.