Open your door to the world of to do lists and project management. The ToDo app is the perfect place for you to create, organize and manage all your tasks and projects. Make sure you never forget another deadline by using the daily planner, weekly planner, and agenda views. Try out our innovative timer and list feature and keep track of your time spent on each task throughout the day. Add multiple tasks at once and share your lists instantly with friends and co-workers. Work with our notebooks feature to create separate sections for each project or topic within a master list. Access anything you need on your mobile device through our mobile
The Microsoft To-Do app for Android lets you manage your day with ease. Whether it’s reminders about what needs to be done today or a list of things that you want to do at some point in the future, this app lets you organize all of that on your phone so you can more effectively manage your time.
nTask
nTask comes first on our list of best to-do list apps. nTask is one of the best task management tools created for individuals and teams. With its simplified, user-friendly GUI letting you navigate a powerful set of features, nTask stands out of the crowd when it comes to helping with task completion.
You can create tasks and subtasks and schedule them as single-time, or recurring tasks. Through checklists, you can list down the things to be done. Moreover, you can create projects and associate multiple tasks under them. You can organize, prioritize tasks and monitor task status.
Options such as progress reports, timelines, and Gantt Charts let you keep projects on track. nTask helps you to save time with powerful search and filter options. You can search for tasks, projects, meetings, and do lots more. In addition, there are pre-saved filters to save time and effort on the end-users part.
This app also helps you stay in sync with updates and keeps you and your team on track through reminders and alerts.
Key Features
Out of its vast feature set nTask has to offer, here is a glimpse of some of its core features:
- Create, assign, organize, prioritize and share tasks.
- Schedule recurring meetings.
- Create and schedule recurring tasks.
- Manage tasks and to do lists with Kanban Boards.
- Create and assign projects.
- Comment on and assign tasks to projects or structure them independently.
- Convert comments to tasks using Slack.
- Select from multiple statuses for a task.
- Alerts, notifications, and reminders to keep teams on track.
- Two-Factor Authentication for extensive security.
- A simple user interface with access to a wide range of modules.
- Team specific workspaces that can be managed and monitored simultaneously.
- Extensive project management resources including project reports, Gantt charts, and project timelines to manage and monitor project progress.
- A dedicated time tracking module with the option of creating and managing team-specific sections for employee task efforts and payroll.
- A detailed meeting management module to help teams stay in sync. You can arrange and schedule meetings, be it one time or recurring meetings. Plus, it lets you send invites to attendees, add meeting details and specify follow-up procedures.
- Issue management module to facilitate the identification and listing down of issues related to multiple tasks. You can list down the issue along with the Issue owner and relevant details to track issue maintenance.
- Risk management module helps you identify and keep track of potential risks. You can list down the risk and assign a risk owner in order to track risk management.
- Powerful search and filter tools that help you search for tasks, projects, meetings, issues, and risks. You can even save more frequently used filters.
- Third-party integration with Zapier, Zoom, Google Calendar, Slack, and more.
- iOS and Android mobile apps.
Pros
- Comprehensive task management solution.
- Timesheets management for time tracking.
- Extensive meeting management module.
- Free version available.
- Set repeat tasks.
- To-Do List progress bar.
- Assign to-do lists to team members with due dates
Cons
- No desktop app is available for now.
- Advanced reporting will be released soon.
Pricing
- Free – Unlimited tasks, unlimited to-do lists, unlimited meetings, unlimited workspaces, timesheets, and more.
- Premium – Starting at $2.99 per month to unlock Gantt Charts and Projects – Plus all of the advanced nTask features.
- Business – Starting at $7.99 per month to unlock risk management, risk matrix, and permissions.
Microsoft To-Do
Microsoft To-Do is another one of the best to-do list apps you can get your hands on. Developed by the team behind Wunderlist, Microsoft To-Do is cloud-based and integrates completely with Office 365. It lets you create tasks from scratch or even import tasks from other tools like Wunderlist and Outlook.
This is especially useful if you have to continue with pending tasks without having to rewrite the entire to do list again. You can customize task list presentations with themes and colors, organize and prioritize tasks, add notes and set reminders to keep the tasks in check.
With the My Day list, you get easy access to the tasks due for the day. This eliminates any confusion and streamlines your activities.
Key Features
Some of the significant options Microsoft To-Do provides you with are:
- Task management through to-do lists for the day.
- Task reminders to avoid missing important details.
- Daily task lists to get a heads up for what lies ahead in a day.
- Task prioritization to define the level of urgency for getting things done.
- Outlook tasks integration for managing tasks in one centralized location.
- Data sync across devices, so you take your work wherever you go.
- To-do suggestions, recommending your most important tasks of the day.
- Multiple task lists for categorizing to-dos according to their purpose.
- Due date tracking to stay ahead of deadlines.
- List sharing to streamline communication and collaborate on ideas.
- Custom task list themes & colors to match individual preferences.
Pros
- Synchronization across multiple devices and platforms.
- Simple user-interface with a short learning curve.
- It comes with Office 365 integration.
- Free for everyone.
Cons
- Lacks powerful task management features.
- No recurring tasks management.
- Needs improvements on the collaboration front.
Pricing
- Microsoft To-Do is free.
Any.do
Any.do is one of the easiest applications to create and manage your to-dos. It consists of simple tasks and subtasks folders which help in the quick creation and checking off of tasks when done. The application comes with an easy drag-and-drop option for files.
An interesting feature of the application is the voice-entry one. If you dread typing long to-do lists and prefer speaking, this application is meant for you. Any.do lets you create a to-do list of tasks by speaking into your smartphone and then creates your tasks for you, just like a virtual personal assistant.
The simple UI/UX design of the application makes it extremely easy to understand and aids the user in quickly grasping the functionality.
Download: iOS | Android | Desktop | Amazon Alexa | Chrome Extension
Key Features
- Simple interface for creating lists and associating tasks.
- Adding new tasks through voice commands (Siri, Google Assistant).
- Division of tasks according to the timeline.
- Easy sharing of lists with other people.
- Deadlines and reminders for keeping track of tasks.
- Do a moment to focus only on today’s tasks.
- Colors for organizing and prioritizing tasks.
- Recurring tasks management for regularly repeating tasks.
- Unlimited file attachments to give more context to discussions.
- Notes within tasks in case of additional information.
- Customized themes to match with preferences.
Pros
- Recurring tasks management.
- Multiple task organizing features.
- Built-in Calendar app for syncing tasks.
Cons
- Many of the critical features are available only with the Premium plan.
- Does not include advanced reporting functionality.
Pricing
- Free – basic to-do list management features.
- Premium – at $2.99 per month – all the Any.do features.
Habitica
This application is for the gamer inside each one of us. Habitica offers something completely different for the users. The application converts your daily to-dos into a role-playing game, at the end of which you can earn rewards (exciting, no?).
This fun take on task management compels you to complete the tasks on time and motivates you to achieve more to level up your character.
You can create your personalized character, unlock rewards, buy armor, and at the same time, complete your to-dos. On the flip side, if you miss your deadlines or fail to tick tasks off, your health will deteriorate and your character will lose progress.
Habitica might not be the right choice for you if you’re not a big fan of games and are looking for a powerful, serious task management tool.
Download: iOS | Android | Desktop
Key Features
- Division of to-dos according to tags for quick access.
- Rewards for completing tasks.
- Personalized avatars to give.
- Levels for tracking progress and moving forward.
- Filtering of tasks according to tags.
- Task reminders to stay in the loop with updates.
- Inventory for the characters to choose according to your liking.
- Online chat, and customized challenges to compete with other players.
- Task filtering according to due dates for deadline management.
- Positive and negative checking off of tasks for monitoring progress.
Pros
- Task management while having fun at the same time.
- Simple, but interesting user-interface.
- The competition-driven approach gives the motivation to complete the tasks.
- Free for users.
Cons
- Offers fewer features for elaborate task management.
- Some additional features unlock after reaching certain levels.
- No native time tracking available.
Pricing
- Habitica is free.
Conclusion
There’s nothing wrong with a paper to-do list, but going digital has benefits. Paper is fine if you enjoy writing by hand, crossing off tasks in ink or pencil, and drawing arrows to show when priorities and deadlines change. A to-do list app lets you write, organize, and reprioritize your tasks more efficiently. They also let you attach notes, links, and files to a task, and many let you see when someone else has completed a task. In many ways, a good to-do app is the ultimate productivity app.