Task management apps are listed where I have found them most helpful. These are catering to various market segments that aim to maximize productivity.
It’s no surprise that these apps are listed at the top of any platform you search for them on, but what makes them worthy of their reputation?
Trello – Track Your projects in a highly visual way
Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.
Available on iOS, Android, and Desktop
Quire – Unfold Your Ideas
Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.
Available on iOS, Android, and Desktop
TimeTree – Have a Shared Calendar With Your Family
This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.
Todoist – Capture and Order All Your Tasks and Activities Easily
Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.
Available on iOS, Android, and Desktop
Rescue Time – Use Your Time Wisely
If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.
RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.
Available on iOS, Android, and Desktop
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Remember The Milk – Keep on Top of All Your Tasks
If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.
This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.
Available on iOS, Android, and Desktop
Focus Keeper – Boost Motivation to Complete Tasks
This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.
Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.
Available on iOS, Android, and Desktop
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Toggl – Keep Track of Time Spent on Projects and Tasks
Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.
Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.
Available on iOS, Android, and Desktop
Dropbox – Store and Send Large Files Easily
There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.
Available on iOS, Android, and Desktop
Evernote – Keep All Your Notes in One Place
Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.
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If you like to add notes to your tasks, Evernote is a strong task management option for you. You can add voice memos, text memos, Word documents, PDFs, videos, and images to any task or list.
Also, Evernote syncs these across all your devices. This is a cloud-based service, so you won’t have access to your information unless you have access to the Internet (or unless you pay for Evernote Premium, which gives you offline access).
Compatibility: All devices
Pros
- Easy to add notes or files to your tasks
- Syncs your tasks across all your devices
- Strong free version
- Also a Business plan well-built for collaboration
Cons
- Free plan does not support offline access
- Expensive Premium and Business plans
Pricing
- Free version
- Premium version: $7.99 per month
- Business version: $14.99 per month
Go here for more details on Evernote pricing and how to pick the right plan.
Available iOS, Android, and Desktop
MindNode — Focus on Tasks at Hand With Mind Mapping
Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.
This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.
GoodSync – Back Up and Sync Your Files Effortlessly
This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.
This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.
Available on iOS, Android, and Desktop
Any.do
We love the Any.do app.
First of all, it has a beautiful interface that’s also easy to use. It will sync with your Google or Outlook calendars, which is helpful for tracking your task due dates. Beyond being able to create lists of tasks and subtasks, you can add due dates to keep you on track.
Any.do also has a scheduling feature that lets you set up your tasks for the day, so you have a quick-glance view at your daily schedule and when to complete each task.
Compatibility: All devices
Pros
- Beautiful interface
- Reasonable pricing
- A clear view of your daily schedule
- Strong mobile app
Cons
- Not quite sophisticated enough for complex tasks
- Pricey premium plan
Pricing
- Free version
- Premium version for individuals: $59.99 per year
- For teams: $4.99 per person per month
Easynote
Both businesses and individuals can use Easynote efficiently.
It’s advanced enough for businesses to track multiple tasks and subtasks as well as set deadlines. You can even have multiple end-users collaborate on tasks and hold each other accountable for completing everything on time. However, you will need the Extended version to get the most features, and that’s expensive.
For personal use, you’re good sticking with the Easynote’s free version. It’s great at helping you organize your daily tasks, whether they take the form of simple lists or projects that involve multiple levels.
Compatibility: All devices
Pros
- Tons of advanced features for business users
- Multi-user collaboration
- Includes 1 GB of free storage
- Subtasks within tasks
Cons
- May be too sophisticated for the average individual user
- The Extended version is a little pricey
Pricing
- Free version
- Business version: $5 per month
- Extended version: $10 per month
Google Tasks
Sometimes, simpler is best. That’s why Google Tasks ranks among the best task management apps for most people. Google Tasks allows you to create tasks and add subtasks as needed. You can include due dates for any task. And if you use the Google or G Suite ecosystem, it’s handy to have your Tasks sync with other apps like Calendar and Gmail.
One downside is there aren’t any advanced organizational features. But it’s completely free to use on both mobile and desktop.
Compatibility: All devices (use the desktop version through Gmail)
Pros
- Free
- Integrates with other Google apps
- Very easy to use
- Subtasks within tasks
Cons
- No advanced features
- No voice input
Things 3
For those who like to organize their lives in a hierarchical format, Things 3 is an excellent choice. It works almost like the outline you had to create before writing a term paper in school. And it allows multiple levels of subcategories within each category for even more granular organization.
It’s only available for Apple devices, which might be disappointing—but by optimizing for Apple devices, its designers have been able to create a really efficient and sharp-looking interface.
Compatibility: iOS/MacOS
Pros
- Can keep up with those who love extreme detail in task management
- Multiple levels of tasks within each primary level
- Beautiful interface
- Easy to set repeating tasks
Cons
- Only made for Apple devices
- Not easy to create voice tasks
Pricing
- $50 one-time purchase
Conclusion
Task management software isn’t going away, but the popularity of apps is. With the influx of apps available for almost any job, it can be challenging to find the right one for you.