I’ve put in the hours needed to find out which task management app for teams really makes the grade. I’ve considered the options, weighed the pros and cons, and made up an in-depth list. This article actually took me weeks to finish because I was just so busy doing actual work! I’m kidding. Actually getting this article done wasn’t that hard. Promise! My problem was that there were just so many task management software programs that it took me a while to decide which ones made the cut.
1) Monday.com
Monday is the work OS that powers teams to run processes, projects, and everyday work their way. It is one of the best free task management tools that helps you to automate routine work and focus on what counts.
Features:
- It allows your teams to run processes, projects, and everyday work their way.
- You can Integrate with your existing tools and get more done.
- It allows you to collaborate in one shared workspace.
- Bring your team together, anywhere, and anytime.
1. ClickUp
ClickUp is the world’s highest-rated project management tool and is used by companies like Google, Webflow, and Airbnb.
It’s got all the features you need to skyrocket your productivity and manage any task super-smoothly.
Got multiple projects?
ClickUp can handle that too.
Using ClickUp is like being James Bond and fighting 10 guys without getting a single tear on your tuxedo!
However, that isn’t all.
Unlike other free task manager software, it’s also incredibly easy to use!
Whether you’re a business owner, project manager, team member, or even a freelancer, ClickUp is for everyone.
Here’s a closer look at some of the features and functionalities of this free task tool:
A) Templates and Recurring Tasks
Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects.
You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.
B) Priorities
Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize.
C) Reminders
Our project management software comes with powerful Reminders to help you always keep track of your deliverables. You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.
D) Notifications
ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear.
E) Views
Instead of adapting to a tool’s interface, let the management tool adapt to you!
ClickUp gives you Multiple views for managing tasks the way you’d like to:
- Board view: view your tasks in a handy Kanban board
- List view: view your tasks in a GTD-style list app
- Box view: check what everyone’s working on and delegate tasks
- Calendar view: quickly manage your task schedules
- Table view: create flexible spreadsheets
- Timeline view: visualize and organize your work over time
- Me Mode: only focus on your assigned tasks
F) Assigned Comments
Sure, your typical project management software allows you to add comments to tasks.
But ClickUp does way more!
ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!
G) Targets and Goals
A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.
H) Dashboards
Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.
I) Notepad
Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.
J) Integrations
ClickUp supports tons of integrations with your favorite apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, and more.
And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart, Task Dependencies, Permissions, Native Time Tracking, Mind Maps, and much more!
Need a full picture of our project management tool?
Take a look at the ClickUp Features page.
Pricing: Free to $5/month per user and up!
3) Wrike
Wrike is a cloud-based collaboration and task management tool. It helps you to scale across teams in any business. The tool allows you to set priorities and align your team to work faster and smarter.
Features:
- View real-time reports and status for all kinds of team projects.
- It helps you to turn strategy into an actionable plan to achieve success.
- Allows you to collaborate with your team to achieve better results
- Helps you to organize your project to share the workload wisely
- Provide accurate and up-to-date info to make them create an exact deadline.
4) ActivTrak
ActivTrak is a task management software that enables you to analyze your workforce and productivity. It helps you to identify your workflow bottlenecks of people, processes, and technology.
Features:
- You can see which websites and applications boost your productivity.
- Enables you to share productivity data with your team.
- It helps you to visualize your employee work patterns with ease.
- You can easily generate a detailed report for the audit trail.
5) Todoist
Todoist task management tool allows you to have a clear overview of your tasks. It helps you to divide and conquer your daily tasks in shared projects.
Features:
- Todolist give points for completing tasks and maintaining your streaks.
- It helps you to set daily and weekly goals and visualize your productivity trends.
- Let’s you known when people post comments, complete tasks, and more.
- It allows you to display your daily & monthly progress in color-coded graphs.
6) Any.Do
Any. Do is a task management app that allows you to organize your task, list, and gives reminders. This software helps you to organize tasks and filter your workflow by due date or category.
Features:
- It allows you to set reminders to make sure important things don’t slip away.
- You can streamline your grocery shopping experience.
- It helps you to keep track of your progress.
- The tool helps you to focus on your important task.
7) Teamwork
Teamwork is an easy-to-use, task management system. It is a tool that allows companies to maximize their project management processes. This tool also helps you to avoid unnecessary meetings and get things done quickly.
Feature:
- Allows integration with Gmail, Dropbox, and cloud drive of Hotmail.
- It helps you to turn your goal into a small achievable task.
- You can automate your workflow and visual project tasks.
- Teamwork allows you to track the progress of your team.
8) Favro
Favro is the planning and task management tool that helps organizations do what they excel at. It offers collaboration planning and organization in one single place, for every team and any leader.
Features:
- Favro morphs and visualizes work according to your project need.
- It helps you to keep plans, iterations, and conversations connected to one task in one place.
- Offers easy integration with Jira, One drive, Google Drive, Dropbox, Zapier, etc.
- It allows you to build overviews and helps you to keep a track of progress towards company shared goals.
9) ToDo
Todo is a task management software presented by the Microsoft team. This tool allows you to add a new task and manage it.
Features:
- Simple user interface.
- Allows you to see all your tasks in one view
- File uploading in each task.
- Allows you to print your lists
- Get instant notification about the special day.
10) Asana
Asana is an ideal project management software for small teams. It is available in three different versions Free, Premium and Enterprise. This task management software allows you to set priorities and deadlines.
Features:
- This free task management software allows management of up to 15 team members. It also offers a basic dashboard and search.
- Premium version offers Unlimited dashboard, custom fields, advanced search & reporting.
- Enterprise version allows managing team members with advanced admin controls like service account.
- Helps you submit and manage request at one place.
- It helps you to share details and assign tasks.
11) Notion
The notion is an online task management tool that allows you to plan, collaborate, and get organized using a single platform.
Features:
- It helps you to align with a shared project roadmap.
- Define and add your database properties to create your workflow.
- It supports more than 30 media types.
- Tasks and projects are easy to manage using a calendar and list views.
- You can integrate more than 50 apps.
- It helps you to outline your idea and rearrange them in ascending or descending order.
- Keep your work bundled together.
- It allows you to comment, start conversations, and call upon colleagues.
12)Trello
Trello is a web based task management app. This collaboration tool helps you organize your project on board. It allows you to manage your project from beginning to end.
Features:
- Helps your team to stay organized.
- Integrate the different types of apps to streamline the business process.
- You can organize upcoming projects.
- Trello stays in sync across all your devices.
Link: https://trello.com/
13) OmniFocus
OmniFocus is a powerful task management software. It helps you to focus on the right tasks at the right time. This work management software makes it simple to capture tasks from anywhere.
Features:
- It helps you to stay organized on all your devices.
- Use the sharing menu to add items from any app.
- It allows you to share your important task using any app.
- To-do feature helps you to keeps track of your priorities and shows you the best task to focus.
Link: https://www.omnigroup.com/omnifocus/
14) Paymo
Paymo is a task management application that can be used to manage projects from their inception through completion. It is one of the best free task management tools for small to medium-sized businesses looking to simplify and fasten their business processes.
Features:
- Get updated information from the various system when estimating a project.
- It allows you to access various tools like Portfolio Gantt Chart or Team’s Tasks to keep track of the project.
- Team Scheduler feature allows you to create a visual timeline of work done by your team members.
- Time tracking reduces features offers transparency and accountability among manager and employees.
- It helps you to tell how much time specific project takes.
- It allows you to create an invoice based on timesheet data.
Link: https://www.paymoapp.com/task-management-software/
15) TickTick
TickTick is a task management tool. It helps you to organize everything for your project. This free team task management tool allows you to add, schedule, organize your tasks, and get reminded on time.
Features:
- It helps you to join millions of people to capture ideas, organize life, and do something creative every day.
- Collaborate efficiently with family, friends, and colleague.
- It helps you manage to-dos in the widget and manages tasks on the go.
- You can check and handle your schedules more conveniently.
- Helps your team to share lists and assign tasks on the go
Link: https://ticktick.com/
16) Hitask
Hitask is a task management software that helps you to complete projects faster and with less overhead. This tool allows you to track time spent on tasks and generate spent time reports.
Features:
- It helps you to organize and categorize your work.
- You can share tasks with specific team members, choose who can modify or complete tasks.
- Upload and attach files according to tasks and projects.
- Allows overview of your team events in one calendar.
- Supported platforms: iPhone and Android
Link: https://hitask.com/
17) IDoneThis
IDoneThis is a simple task management and a collaboration tool used by teams and personal users. The tool helps you to convert your information into reports without extra work.
Features:
- Offers a high-level view of your whole team or organization’s progress over time.
- Allows you to see a list of projects.
- Provides authentic project administration functionalities.
- Offers document Sharing and API Management.
- All the team members can check-in daily, either in their browser or via email.
Link: https://idonethis.com/
18) Toodledo
Toodledo is a flexible and multi-functional task management tool that will improve your productivity. This task management app helps you to share tasks, outline, and list with your collaborators.
Features:
- It helps you to write notes, make custom lists, create structured outlines, and track your habits.
- You can import and export existing data from other applications.
- It allows you to personalize your workspace any way you want to make you as efficient as possible.
Link: https://www.toodledo.com/
19) MeisterTask
MeisterTask is a task management tool that helps you to organize and manage tasks in a customizable environment. It allows teams to create streamlined, and automated workflows.
Features:
- Offers tailored offerings of the essential features.
- No download and no manual updating required.
- It allows you to easily manage tasks.
- This task management app is available for Android and iOS.
Link: https://www.meistertask.com/
20) GQueues
GQueues allows you to share lists with others so you can create and edit tasks together. It offers Google Calendar Integration with 2-Way Syncing.
Features:
- It helps you to set due dates on tasks in GQueues, and they appear on your Google Calendar within seconds.
- Attach files and folders from Drive to a task
- It helps you to upload documents from your computer.
- Break down large tasks into subtasks so that you can start making progress.
Link: https://www.gqueues.com/
21) Remember The Milk
Remember the Milk is a project/task management helps users to create multiple task lists. Your added task can be edited (or not) to include various fields, location. It can be integrated with Google Maps features.
Features:
- It allows you to save commonly used locations.
- You can check to-do dues of today, tomorrow and this week.
- Allows you to select your favorite lists, smart lists, tags, locations, and contacts
- Allows you to action sharing and collaboration notifications from your smartwatch.
Link: https://www.rememberthemilk.com/
22) Taskworld
Taskworld is a cloud-hosted task management and planning application software. It helps you to keep track of the changes made to a task in chronological order.
- Allows you to perform group related tasks together
- Create tasks, set due dates, and assign to yourself or your team members.
- Track time spent on a specific task and get logs for each project.
- Sort your tasks by adding tags and colored labels.
- It allows you to visualize project progress in a timeline.
Link: https://taskworld.com/
23) Redbooth
Redbooth is designed for teams to accomplish their work in professional manner. It allows teams to manage tasks and to complete any projects faster and easier.
Features:
- Collaborate on tasks and threaded conversations.
- It helps you to arrange tasks onboard, list, and timeline view to fit your project plan.
- You can sort, organize, and tag your tasks for better task management.
- You can track your projects with Gantt charts.
- It enables you to connect quickly with your team with HD meetings powered by Zoom.
- It helps you to remain connected with your team with Redbooth for iOS and Android.
Link: https://redbooth.com/
24) Wimi
Wimi is a task management software that allows you to organize work & teams, communicate efficiently. It offers discussions, channels, direct messages, and real-time interactions.
Features:
- Share files & folders with your teammates and clients.
- You can view team performance, workload charts, and project progression data.
- It allows you to do audio calls, video calls, and screen-sharing.
- Create categories, comment tasks, and receive updates.
- Workload charts and project progression data.
Link: https://www.wimi-teamwork.com/
Conclusion
The term which is today used for tracking activities or work completion, project management is the term that was given to it in 1940s. This field came to life when an engineer called Henry Gantt created a paper-based diagram to create time tables. Such time tables were used for scheduling the tasks and appropriate to be monitored by the project managers.