Online todo list app using the inbox. With the best Todo list free download you can create your very own to-do list with email alerts. It is a simple solution for your online productivity needs. The small application can be added to your Gmail account so that you are able to keep track of your pending tasks without any difficulty.
If your job involves maintaining inbox zero, writing emails that don’t get ignored or deleted, reading more than you write or you just need some superb task management skills, then you are in need for a to do list app.
nTask
nTask comes first on our list of best to-do list apps. nTask is one of the best task management tools created for individuals and teams. With its simplified, user-friendly GUI letting you navigate a powerful set of features, nTask stands out of the crowd when it comes to helping with task completion.
You can create tasks and subtasks and schedule them as single-time, or recurring tasks. Through checklists, you can list down the things to be done. Moreover, you can create projects and associate multiple tasks under them. You can organize, prioritize tasks and monitor task status.
Options such as progress reports, timelines, and Gantt Charts let you keep projects on track. nTask helps you to save time with powerful search and filter options. You can search for tasks, projects, meetings, and do lots more. In addition, there are pre-saved filters to save time and effort on the end-users part.
This app also helps you stay in sync with updates and keeps you and your team on track through reminders and alerts.
Key Features
Out of its vast feature set nTask has to offer, here is a glimpse of some of its core features:
- Create, assign, organize, prioritize and share tasks.
- Schedule recurring meetings.
- Create and schedule recurring tasks.
- Manage tasks and to do lists with Kanban Boards.
- Create and assign projects.
- Comment on and assign tasks to projects or structure them independently.
- Convert comments to tasks using Slack.
- Select from multiple statuses for a task.
- Alerts, notifications, and reminders to keep teams on track.
- Two-Factor Authentication for extensive security.
- A simple user interface with access to a wide range of modules.
- Team specific workspaces that can be managed and monitored simultaneously.
- Extensive project management resources including project reports, Gantt charts, and project timelines to manage and monitor project progress.
- A dedicated time tracking module with the option of creating and managing team-specific sections for employee task efforts and payroll.
- A detailed meeting management module to help teams stay in sync. You can arrange and schedule meetings, be it one time or recurring meetings. Plus, it lets you send invites to attendees, add meeting details and specify follow-up procedures.
- Issue management module to facilitate the identification and listing down of issues related to multiple tasks. You can list down the issue along with the Issue owner and relevant details to track issue maintenance.
- Risk management module helps you identify and keep track of potential risks. You can list down the risk and assign a risk owner in order to track risk management.
- Powerful search and filter tools that help you search for tasks, projects, meetings, issues, and risks. You can even save more frequently used filters.
- Third-party integration with Zapier, Zoom, Google Calendar, Slack, and more.
- iOS and Android mobile apps.
Pros
- Comprehensive task management solution.
- Timesheets management for time tracking.
- Extensive meeting management module.
- Free version available.
- Set repeat tasks.
- To-Do List progress bar.
- Assign to-do lists to team members with due dates
Cons
- No desktop app is available for now.
- Advanced reporting will be released soon.
Pricing
- Free – Unlimited tasks, unlimited to-do lists, unlimited meetings, unlimited workspaces, timesheets, and more.
- Premium – Starting at $2.99 per month to unlock Gantt Charts and Projects – Plus all of the advanced nTask features.
- Business – Starting at $7.99 per month to unlock risk management, risk matrix, and permissions.
Bit.ai
Bit is well rounded and simple enough to be used as a to-do app by an individual and powerful enough to be used as a full-fledged collaboration and documentation tool for teams. If you are looking for a new, advanced yet simple editor to jot down to-dos and tasks, look no further! Bit’s smart, minimal editor is perfect for distraction-free note-taking.
Key Features:
Rich note-taking with videos, images, GIFs and more
Markdown support
Workspaces to organize everything.
Pros:
- Powerful to-do list features
- Multiple file support
- Anti-distraction tools to improve user focus
- Free of cost
- Note taking support
Cons:
- Paid plan might be expensive for some users
- Is limited to document collaboration only
Cost: Free for Basic and Pro starts at $12/month
Any.do
Any.do is one of the easiest applications to create and manage your to-dos. It consists of simple tasks and subtasks folders which help in the quick creation and checking off of tasks when done. The application comes with an easy drag-and-drop option for files.
An interesting feature of the application is the voice-entry one. If you dread typing long to-do lists and prefer speaking, this application is meant for you. Any.do lets you create a to-do list of tasks by speaking into your smartphone and then creates your tasks for you, just like a virtual personal assistant.
The simple UI/UX design of the application makes it extremely easy to understand and aids the user in quickly grasping the functionality.
Download: iOS | Android | Desktop | Amazon Alexa | Chrome Extension
Key Features
- Simple interface for creating lists and associating tasks.
- Adding new tasks through voice commands (Siri, Google Assistant).
- Division of tasks according to the timeline.
- Easy sharing of lists with other people.
- Deadlines and reminders for keeping track of tasks.
- Do a moment to focus only on today’s tasks.
- Colors for organizing and prioritizing tasks.
- Recurring tasks management for regularly repeating tasks.
- Unlimited file attachments to give more context to discussions.
- Notes within tasks in case of additional information.
- Customized themes to match with preferences.
Pros
- Recurring tasks management.
- Multiple task organizing features.
- Built-in Calendar app for syncing tasks.
Cons
- Many of the critical features are available only with the Premium plan.
- Does not include advanced reporting functionality.
Pricing
- Free – basic to-do list management features.
- Premium – at $2.99 per month – all the Any.do features.
Spike
Spike is a revolutionary approach to how communication and collaboration happens in 2020 and beyond. By combining email, calendar, notes, tasks and to-dos into a single platform, Spike brings everything you and your team need to get work done, into a single place with a unified feed. Spike’s conversational approach brings together the best of email and messaging in a simple, fast, and secure chat-like format. Spike’s Inbox also includes Group Chats, Voice and Video Calls, Tasks, both person personal and collaborative documents, with seamless sync to all of your devices. Spike is available for Mac, PC, iPhone, Android, and even the web.Key Features
- Create, manage and share To Do lists directly from your Inbox
- Turns your email into a chat-like conversation
- Eliminates app switching for email, notes, tasks & To Dos
- Group chats streamline project and team communications
- Unified Inbox for all personal and work accounts
Pros
- Spike’s advanced features (Groups, Note sharing, collaboration) can be used by people without Spike
- Snooze and Scheduled Send put the user back in control of their Inbox
- Unified feed for Email, Notes, and Tasks create a streamlined workflow
Cons
- New approach to an email interface requires some relearning of habits
- Not available for POP3 accounts
Cost:
- Free for personal users (iCloud, Gmail, Yahoo, Outlook, etc)
- 14 day free trial for Pro and Business accounts. $4/month pro accounts to unlock additional storage and functionality. Business email accounts require a $6/month subscription
Habitica
This application is for the gamer inside each one of us. Habitica offers something completely different for the users. The application converts your daily to-dos into a role-playing game, at the end of which you can earn rewards (exciting, no?).
This fun take on task management compels you to complete the tasks on time and motivates you to achieve more to level up your character.
You can create your personalized character, unlock rewards, buy armor, and at the same time, complete your to-dos. On the flip side, if you miss your deadlines or fail to tick tasks off, your health will deteriorate and your character will lose progress.
Habitica might not be the right choice for you if you’re not a big fan of games and are looking for a powerful, serious task management tool.
Download: iOS | Android | Desktop
Key Features
- Division of to-dos according to tags for quick access.
- Rewards for completing tasks.
- Personalized avatars to give.
- Levels for tracking progress and moving forward.
- Filtering of tasks according to tags.
- Task reminders to stay in the loop with updates.
- Inventory for the characters to choose according to your liking.
- Online chat, and customized challenges to compete with other players.
- Task filtering according to due dates for deadline management.
- Positive and negative checking off of tasks for monitoring progress.
Pros
- Task management while having fun at the same time.
- Simple, but interesting user-interface.
- The competition-driven approach gives the motivation to complete the tasks.
- Free for users.
Cons
- Offers fewer features for elaborate task management.
- Some additional features unlock after reaching certain levels.
- No native time tracking available.
Pricing
- Habitica is free.
Flipsnack
Flipsnack is a popular software for transforming PDFs into stunning page flip publications like magazines, catalogs, brochures, and even planners. With an integrated intuitive online Design Studio, Flipsnack is an online planner maker that makes designing personal planners a fun process. You can start from professionally designed templates or even from scratch, save your designs online or even download them to print on high-quality paper.
Key features:
- Create personalized planners in no time
- Professionally designed planner templates
- Free stickers, icons, and high-quality images.
- You can add interactive features such as GIFs or videos.
Cost:
Can create up to 3 custom planners for free. To download as PDF for print, you would have to upgrade to Starter ($32/month or $14/yearly).
Conclusion
To-do lists are very useful in planning out your day or just when adding things to remember. If you’re looking for a to-do list app, you’ll have lots of options to choose from. While it’s not the same as having something physical that you can look at, you have the ability to save or sync your lists across your devices. You can access it when you need it (hopefully) and check items off once they’ve been completed.