If you run a business and need to coordinate and organize staff and their tasks, Outlook is not the platform for solution. Team Appointment Scheduling provides a cloud-based appointment scheduling platform that can help you better understand your team’s collective availability — and ultimately help you convert more leads into customers.
Team appointment scheduling is an important thing to manage, but no one really does it. Everyone just shows up whenever they feel like showing up because deadlines are so lax and meaningful productivity is so low. If this sounds like your company, you’ll want to learn how to begin implementing team appointment scheduling to help increase work output and efficiency.
PICKTIME
Simplified Scheduling
for everyone
Free online Appointment scheduling software with Payments, Invoicing, Sales, Reporting, Customer & Team management.GET STARTED FOR FREE
WHAT IS PICKTIME
One Platform. For any Business
Schedule your Appointments, Classes, and Interviews with Picktime. Easily manage your Rooms and Equipment with a few clicks.LEARN MORE
Appointments
Class Bookings
Rooms & Equipment
CALENDAR SYNC
Sync with all your favorite Calendars
Avoid clashes between your work and personal schedules. Sync with Google, Outlook, Office 365, Exchange & iCloud Calendars and show your availability in real-time. No more double bookings or missed meetings.
ONLINE BOOKING
Take bookings 24×7
With our Online Booking feature, your clients can make bookings 24×7. All you have to do is signup, create your online booking page, set your booking Rules and share it with your clients.SIGNUP FOR FREE
PAYMENTS AND INVOICING
Accept Payments & Deposits
Easily process your payments online in a secure manner. Choose to either take deposits or full payments in advance. Select from Payment Processors like PayPal, Stripe and Square. Generate Invoices easily. See a decline in no-shows. Watch your revenue grow.
VIDEO MEETING INTEGRATION
Connect with your clients all around the world
Integrate with Google Meet, Microsoft Teams, Zoom, GoToMeeting and Jitsi Meet. Manage your Virtual Meetings and Classes right from Picktime.LEARN MORE
MULTIPLE LOCATION MANAGEMENT
Manage all your Business Locations in one place
Keep track of what is happening at your other business locations even if it is miles away. Manage all your business activities from a single dashboard.
REMINDERS
Notify your clients automatically
Picktime automatically reminds your clients and team members of upcoming bookings. No more missed appointments and no-Shows
CLASS BOOKINGS
Manage your classes with Ease
Manage your Classes, Attendance, Memberships, Class-packs – all From your Picktime calendar.SIGNUP FOR FREE
Features
Everything you need for your business in one place.VIEW MORE
PERSONAL CALENDAR
Manage personal calendar along with your business schedule easily
TEAM MANAGEMENT
Notify your clients and don’t worry about no-shows
REPORTS
Easily raise your invoices and keep track of your sales and revenue
TIMEZONE CONVERSTION
No matter where you have your offices, manage them easily.
SimplyBook
Price: Free, $9.90/month (Basic), $29.90/month (Standard), and $59.90/month (Premium)
SimplyBook is an online booking system specifically designed for service-based companies. You can integrate SimplyBook with your existing website, or you can create a custom booking page within the platform. They also have social media integrations that allow you to accept bookings directly from Facebook and Instagram.
Appointment.one
The Whole Team’s Availability in a Single Calendar View
Field sales teams eliminate phone- and email-tag when scheduling meetings with Appointment.one. Our Free/Busy filter permits booking only when the entire team is available. No prospects ever need to create an account, use a specific calendar, or install any software.Also consider our advanced features supporting Individuals and Groups.
So How Does This Work?
Direct your contacts to schedule meetings facilitated with Appointment.one rather than ad-hoc email-tag. We provide a single unified view into everyone’s calendar that enables instant appointment booking when the whole team is available.
No one ever needs to create an account, use a specific calendar, or install any software.
Tell customers where to find your calendar
We know the logistics of setting up a meeting are annoying, doubly so with many attendees.
Head off another game of phone- or email-tag and immediately direct colleagues to your Appointment.one scheduling page.
Customers select the meeting type
Share your personal web address with customers.
Define event types including duration, meeting locations, and hours of the day you’re available.
Your availability, clear as day
Customers see available meeting slots in a unified calendar – a mix between the hours you’ve made available and your team’s actual calendars.
Time zone confusion is eliminated by tailoring calendar views to the local time zone.
Finalize meeting details
Customers provide basic information – including a list of additional attendees.
We automatically verify email addresses and expand names, profile pictures, and more.
A perfect meeting invitation
Within moments, an actual calendar invite is sent to all attendees. As the meeting owner, you can make changes or cancel directly from Outlook.
Really know who is at the meeting with People View. See names, titles, companies, and access direct links to social profiles.
Empower everyone to stay current
All meeting attendees can access a link showing real-time appointment status. See who was forwarded the invite, who declined, and when.
Attendees can cancel or reschedule their meetings directly from this screen eliminating no-shows.
That’s how we built easier scheduling
Start using Appointment.one without changing your existing calendar or making your customers create a new login. We give visibility into your calendar and enable self-scheduling of real appointments. Compatible with Office 365, Google Apps, and Exchange. If you’re curious, click to test see an example right now.TRY TODAY
Explore Popular Features
Groups
With groups one link shows a superset of availability for a group of people. Allow inbound prospects to book an appointment with anyone in the group. Prospects see a single unified calendar and Appointment.one selects to best person to take the meeting.Learn More
Multi-Calendar
Associate multiple calendars with your account so Appointment.one works seamlessly with your real life. Book appointments on your work calendar but first make sure you’re free on the family calendar.Learn More
Self-Scheduling
Customers, prospects, and colleagues can book an appointment directly in your calendar using your personal link. Appointment.one uses a real-time view into your availability and automatically adjusts the view for the right time zone so you’ll never be double booked.
Create Real Appointments Directly in Google Apps, Office 365, or Exchange
Our service interacts directly with your calendaring service so there’s never any need to install software or keep your computer/phone connected. With universal support of all major email/calendar systems – even internal and private Microsoft Exchange – Appointment.one will work for you.
View Appointment and Cancel
Appointment organizers or any attendees can click the appointment link to get real-time information including details of all attendees , when or if they accepted the meeting, and any need attendees who may have been forwarded the invitation.Attendees can cancel the appointment directly from this page dramatically decreasing no-shows.Learn More
Personal Branding
Control the look and feel of your personal landing page with photos, text, and links. Alternately, seamlessly embed the scheduling page into your existing web site with matching colors and experience without HTML coding.Learn More
Real-time Free Busy
Visitors get a real-time view into your availability. We offer filters so only the times you’re actually able to make a meeting are available. Select the days and times when you’re in the office, require a minimum number of hours advance notice, or add a time buffer between existing appointments.
Buffers
Decrease stress by adding a time buffer between appointments. Using our technology we can add different buffers for phone calls which you may want back-to-back versus a meeting across town.Learn More
Doodle
Price: Free (Basic), $6.95 one user/month (Starter), $44.75 for 5 users/month (Team), contact for enterprise pricing.
Create meeting polls to send to clients and prospects, suggest meeting dates and times, and allow voting on dates that work all with Doodle’s free version. While the free version might be helpful enough for most individuals, you’ll need to upgrade to the premium pricing tier to remove ads from your polls, set a deadline for the poll, and collect contact information from meeting guests.
The paid version of Doodle’s scheduling software helps you find a time to meet that works for all attendees. The meeting host suggests meeting times, invites participants to indicate their availability, then the meeting host picks a final time. When the time is finalized, a calendar event is added to the host and meeting invitees’ calendars. Plus, there’s a dashboard feature where you can manage all the meetings you have.
Arrangr
Price: Free (Basic), $10/month (Pro), $29.99/month (Pro Plus)
Arrangr is an intelligent scheduling platform that allows users to book a meeting in under 30 seconds. In addition to helping users find the best agreed upon time to meet, Arrangr seeks to prevent all meeting miscommunication by letting contacts determine places and ways to meet all within the platform. Bonus: Arrangr is a part of the HubSpot ecosystem, so you can launch and send invitations to contacts from directly within HubSpot.
CalendarHero
Price: Free (Basic), $8/mo (Pro), $12/mo (Team)
CalendarHero offers all the common meeting scheduler features such as scheduling links and internal group scheduling. However, its advantage is the powerful connections it has with your tech stack and its notification system and smart time settings for meeting buffers so you never run late to another meeting.
Chili Piper
Price: $0/month (Free), $15 per user/month (Spicy), $25 per user/month (Hot).
Chili Piper is a meeting lifecycle automation platform that helps sales teams connect with buyers throughout the customer lifecycle. Chili Piper does a couple of things well: scheduling multi-person meetings at once and sending email times via email. Now, we know we mentioned that back-and-forth emails to schedule meetings isn’t the most efficient, but Chili Piper’s scheduling widget is the exception to this rule. Rather than sending your prospect to a landing page with your calendar, you can place convenient buttons at the end of an email to get a meeting booked in one click.
Visibook
Price: $0/month (Free), $6.99/month (Basic), $13.99/month (Standard), $19.99/month (Unlimited).
Appointment reminders and calendar synchronization are among the basic must-haves Visibook offers in their scheduling app, but their platform offers much more. If you accept deposits or booking fees from customers before confirming appointments, Visibook supports this feature with payment processing integration. For a more consultative approach to your meetings, you can chat with customers through email or text message and keep all that correspondence in one place.
SimplyBook.me
appointment scheduling software was created in 2011 by Ingvar Gudmundsson. The company headquarters are now in Cyprus, with three external offices—two in Ukraine and one in Iceland. SimplyBookMe primarily targets businesses in the health and wellness industry.
Appointy
was founded by Nemesh Singh in 2006. They’re from Bhopal, India, and have most of their workforce there. They target businesses in the service industry. Appointy has Square payment and Reserve with Google in their free plan.
Square Appointments
Price: Free for individuals, $50 + 2.5% + $0.10/month for 3-5 calendars, $90 + 2.5% + $0.10/month for teams of 6-10 calendars, contact for pricing of 11 or more calendars.
If you’re looking for a flexible booking and payment platform, Square Appointments is worth your consideration. Through Square Appointments, you can set up a free customer booking website, activate automated text and email reminders, charge cancellation fees for no-shows, and accept integrated payments from within one platform.
HoneyBook
Price: $9/ month (Starter), $34/month (Unlimited), $390/year (Unlimited Annual)
HoneyBook allows you to manage bookings throughout the entire sales process. You can book initial meetings with prospects and even send proposals, contracts, and invoices when they’re ready. It helps you manage your clients and HoneyBook integrates with other tools like Gmail, Google Calendar, and more.
Bookeo Appointments
Price: $14.95 per user/month (Solo), $29.95 per user/month (Small), $39.95 per user /month (Standard), $79.95 per user/month (Large)
If you’re looking for a tool that provides appointment setting and advanced tracking for how your meeting contacts move through the sales pipeline, Bookeo Appointments is the tool for you. This platform automatically updates your schedule in real-time for optimal booking and integrates directly with HubSpot to keep your contact list up-to-date based on booking reservations.
GenBook
Price: $25/month for 1 user, $49/month for 2 – 5 users, $83/month for 6 – 12 users
For small businesses that need to schedule several meetings and manage multiple calendars, GenBook offers an affordable scheduling app and booking solution. This app is great for small to medium size businesses looking to consolidate customer reviews, client management, and payments all from one app.
Rallly
Price: Free
Rallly (with three Ls) is an appointment scheduler with classic polling functionality where the members of your group can vote on the best times for the meeting or event. It also supports chat and messaging within the interface so that meeting attendees can discuss the best time to connect.
Appointlet
Manage your team’s scheduling in one simple place
Organization Scheduling Pages
Display your entire organization’s availability on one page for convenient booking.
Individual Scheduling Pages
Each member can accept bookings through their personal scheduling page.
Pooled Availability
Customers and prospects pick a time and an available member is automatically assigned to them.
Centralized Administration + Billing
Setup and configure your members all from a single portal. One invoice for your whole organization.
Multi-User Support
Invite your members to your account to manage and configure their scheduling settings.
Create Workflows With Your Other Tools
Link Appointlet with the other apps you use such as Salesforce, Zoho CRM, GoToMeeting, MailChimp and more!
Book more meetings with an easy scheduling tool that matches your brand
- Embed Appointlet on your site & turn visitors into booked meetings
- Send Appointlet links over email & stand out with easy scheduling
- Customize your booking page to match your brand
- Connect your email calendar to prevent double-bookings
- Appointlet generates calendar events for both parties automatically
Collaborate with your team and close more deals together
- Control each team member’s availability with custom schedules
- Pool your sales team in a round robin for even meeting distribution
- Assign priority status to lead sales team members
- Review your team’s performance from one centralized dashboard
- Translate your booking page language for international clients
See how teams use Appointlet for easier scheduling
Sales & Marketing
Schedule time with qualified leads and smash your sales quotaLearn More
Customer Success
Solve issue fast and drive better customer experiencesLearn More
HR & Interviewing
Streamline and shorten the recruiting process with simple schedulingLearn More
Learning & Education
Book meetings with students and colleagues hassle-freeLearn More
We have an ever growing sales team, and at first we were trying to schedule meetings manually using our calendars.
Now Appointlet allows people to schedule their own appointments through our conversion funnels and emails.
Meetings are seamlessly scheduled on our reps calendars and we’re noticing a better conversion rate due to warmer leads.- Kevin P, Business Strategy Specialist
Connect your existing apps and automate your workflow
Email calendars
Connect your Google or Office 365 accounts and sync events in real-time
Web conferencing
Host meetings on Zoom, WebEx, Google Meet, and other platforms
Collect payment
Use Stripe to collect payments and bill attendees at the time of booking
Integrate with 2,000+ apps
Use Zapier to pass data to CRMs, SMS, and other powerful automations
Quick, human support, whenever you need it
We’re available by chat, phone or email to ensure you get the support you need, when you need it.
<3 hours
Avg. Response time
99%
Satisfaction ScoreCheck out the FAQsAsk a questionGet onboarding support for 5+ members on the Premium Plan
Get up and running
Conclusion:
“You are the company you keep” goes the saying, and you’ll be keeping plenty of team members if you implement an appointment scheduling feature.