There are so many different invoicing programs out there to choose from. But, how can you be sure which one is the best for your operations and your needs? To help you out, we’ve compiled a list of some of the best free invoicing programs you can review and find the one that’s right for you.
Invoice software free download can be an excellent tool to boost your sales. Most business owners use it to send the invoice to the customers. If you are searching for invoicing software free download, then you are on the right track. Today I am going to introduce you the best invoicing software so that you could easily design professional invoices for your clients.
Do you need to create invoices? Are you tired of paying an arm and leg for invoice software? Keeping track of hours is hard. Invoicing your clients is even harder. You’ve always dreamed of having an expense tracker that links to invoicing programs. But what if I told you this dream could be accomplished without costing you a dime?
What makes great free invoicing software?
To find the best free invoicing software, we evaluated and tested more than 30 tools. Then, we narrowed the pool by looking for tools that met the following criteria:
- Unlimited invoices: While many of the tools on our list do limit the number of active clients you can invoice on a free plan, all let you send an unlimited number of invoices without having to upgrade to a premium plan.
- Simple and intuitive to use: We selected tools that made invoicing as simple as typing in a word processor and offer features to expedite the process by letting you save client information, product/service details, standard prices, and more.
- Accept payments online: The most important part of invoicing is getting paid. All the tools below let you accept payments by credit card. Some also accept bank and wire transfers.
While all these tools let you quickly create invoices and send them to customers, they are first and foremost free apps. For more advanced features, you’ll want to look at their paid plans, or check out the more robust invoicing tools in our post on the best overall invoicing software.
Another important thing to note: all online payments require the use of a payment gateway—a service that processes card and bank payments. So even though the invoicing software itself is free to use, all of the apps charge payment processing and transaction fees for accepting payments. Those fees are automatically deducted from any payment you receive.
Some of the tools below—like PayPal and Stripe—are payment gateways. Others use third-party payment gateways to process payments. For invoicing apps that are also payment gateways, we’ve listed the applicable fees. For those that use third-party payment gateways, the fees are typically subject to the terms of the payment gateway you use to accept payments.
Note: Quoted payment processing and transaction fees apply only to payments sent to and received from individuals within the United States. International fees may vary by both provider and location.
Best free invoice software for creating invoices on mobile devices
PayPal (Web, iOS, Android)
PayPal has been around for more than 20 years and is one of the biggest names in online payment processing. In addition to the benefits of PayPal’s name recognition and credibility, it also has the best free mobile app for invoicing.
The PayPal Business app allows you to create and send invoices, review account activity, and issue refunds on the go. Despite the name of the app, you don’t actually need a special business account—logging in with your usual PayPal credentials works just fine.
Once logged in, you’ll see a dedicated tab just for invoicing, where you can create a new invoice and view paid and unpaid invoices. Creating a new one takes a few seconds, with PayPal pulling in the contact information of your recent “customers” (people who you have paid recently). The editor is also strategically reconfigured for mobile, with big buttons and easy data entry. You can create a basic invoice with just a few line items or create something more advanced that allows tips, partial payments, or for photos to be included. The entire experience is quick and intuitive.
Customers will receive the invoice through their PayPal account, where they can pay via credit card, debit card, or PayPal balance. The funds will then be deposited into your PayPal account, where you can transfer the balance—subject to certain limits—to your debit card or bank account.
You can automate PayPal with PayPal’s Zapier integrations, allowing you to do things like logging new PayPal sales in a spreadsheet or subscribing new PayPal customers to your email marketing list.Add new rows to Google Sheets spreadsheets for new PayPal salesUse this ZapAutomatically subscribe new PayPal customers to Mailchimp listsUse this ZapSee more PayPal integrations powered by
PayPal price: Free to create an account and send invoices
PayPal payment processing fees: 2.9% + $0.30 per transaction
Best free invoice software for accepting POS (point of sale) and online payments
Square (Web, iOS, Android)
If you want to synchronize your online and in-person payments, Square is your best option. Not only does it come with eCommerce capabilities for your online sales, but it also offers quality point-of-sale hardware that lets you accept payments in person (whether in your store or on your phone while at a customer’s house or business) or post-sale payments from an invoice. For invoicing specifically, you can choose to use the standard Square point-of-sale app or the Square Invoices app.
To speed up the invoice creation process, Square lets you build an item library of your products and services. Once an item is in your library, you can add it to any invoice. This helps to standardize the naming convention and price of each item that you bill for.
Square also lets you create recurring invoices, schedule invoices to be sent at a later date, and schedule automatic payment reminders. And within your account settings, you’ll find a few options for customizing your invoice: add a logo, select a color, choose whether or not to display your address, and add custom text or a return policy to every invoice you send.
You can streamline your processes even more by automatingSquare with Square’s Zapier integrations. Add new Square customers to your email list, post sales to a Slack channel, and more.Add new Square customers to an AWeber listUse this ZapPost new Square transactions to a Slack channelUse this ZapSee more Square integrations powered by
Square price: Free for point-of-sale payment processing and invoicing
Square payment processing fees: 2.9% + $0.30 per transaction for credit/debit card payments made on invoices. 3.5% + $0.15 if processed using Card on File.
Best free invoice software for all-in-one invoicing and accounting for small businesses
Wave (Web, iOS, Android)
You could have two separate tools—one for invoicing and one for accounting—but with Wave, you get both in one package.
Wave is a full-featured accounting app with all the tools you need to track your business’s income and expenses. Connect your business bank account, and Wave pulls in all account transactions for you automatically. Choose a category for each expense, and you can access detailed reports on where all of your money is coming from and going to. You can also use the receipt scanner on Wave’s iOS and Android apps to track your business receipts. The overall financial health of your business finances is available at a glance with a visual dashboard.
If you don’t need all of the extra accounting features, you can still use Wave’s invoicing tool to create and send invoices and receive payments. If you take time to create customers and add products/services to the tool, you can quickly pull in the details for both just by tapping the applicable section of the invoice. With data saved in Wave, you can create and send an invoice in less than 60 seconds.
Wave lets you do some basic customization of your invoice, such as adding a logo or custom title and selecting what information to display about your business. You can also create recurring invoices that are sent based on a schedule you specify and—if customers opt-in—charge saved customer payment methods automatically.
If you automateWave with Wave’s Zapier integrations, you can do things like automatically creating customers in Wave whenever there’s a new deal or updated property in your CRM.Create Wave customers from new Pipedrive dealsUse this ZapCreate Wave customers from new changes to properties of HubSpot contactsUse this ZapSee more Wave integrations powered by
Wave price: Free for accounting, invoicing, and receipt scanning
Wave payment processing fees: 2.9% + $0.30 per transaction for card payments (3.4% + $0.30 for card payments from American Express); 1% per transaction for bank payments (ACH)
QuickBooks
QuickBooks is free invoicing software that lets you get paid faster. This all-in-one business and banking solution auto-fills invoices with customer information and schedules invoices in advance. You can create, send, and track invoices from any digital device without a hassle. You can even connect Quickbooks to your bank to check daily transactions. If you are in the retail business, this free billing software is perfect for you.
Brightbook
Brightbook is a completely free invoicing software that makes invoicing extremely easy. It doubles as accounting software that gives you instant insights and lets you import banking statements to check your daily transactions. Brightbook has a multi-user feature that provides selective access for extra safety and privacy.
Invoice Generator
If you don’t have too many invoices to send, Invoice Generator is perfect for you. You can create and send invoices to clients and accept payments online without having to create an account and log in to this invoice software. All you need to do is type in your invoice information, put your logo, and opt to showcase tax, shipping, and discount costs. You can even add links to various payment options.
Square
Square might be best known for accepting POS and online payments. This invoice software works with almost any eCommerce platform. You can send a free Square invoice and estimates that you can easily convert into invoices. You will also be able to share contract templates along with your invoices. No matter where you are, with Square Invoices free mobile app you track unpaid and paid invoices from any digital device.
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Conclusion
I’m going to start this article off by telling you that there are a lot of software providers out there that claim they have a free invoicing solution. That’s really a bit of advertising spin to blast you into signing up for their service. In fact, there are only four invoicing software offerings out there today which offer a 100% free plan to users.