Trucking accounting software handles all aspects of trucking business. Some important thing to do when choosing good accounting software for your trucking business is to evaluate your needs and see what it can do and what features are offered. Best accounting software for trucking business depends on your business size and financial details or requirements. There are many small businesses which began as a part time hobby turned into a full time job with employees, inventory and financial records. Accounting becomes very complex in this situation.
Wondering what are the best accounting software for trucking business? Looking for their different features, pros, cons and price? Let’s talk about accounting software for small business in this article. Check this out if you searching for accounting software for small trucking business.
Q7 by Frontline Software Technology
Q7 is an all-inclusive trucking software solution—including a trucking accounting software. In addition to handling all your trucking company’s logistics, including dispatch and order management, Q7 offers a full, onboard accounting package, including payroll, accounts payable, accounts receivable, and general ledger. Built from the ground up, all modules have the same look and feel, and there is even a cloud-based version of the software available for a monthly subscription fee.
Worried about your staff’s ability to get up to speed quickly? All Q7 sales include training and technical support. Depending on the employee’s duties, they may need between four and eight hours of training time.
Axon Trucking Accounting Software
Like Q7, Axon is a complete solution for your trucking company. Real-time integration is a key benefit of this robust software. Unlike some solutions on the market, Axon requires you to enter information into the system once, making it an extremely efficient trucking accounting software solution.
For example, with some non-integrated software solutions, you have to manually enter an invoice for a fuel bill in as many as four different locations. (And if you need help with balancing invoices, take a look at the best trucking factoring companies). With Axon, that data only needs to be entered one time, in one place, and it flows through to all the necessary systems. This saves your operation hours of unnecessary administrative time each month, not to mention helping to avoid costly errors.
TruckBytes
TruckBytes offers both free and paid trucking accounting software solutions designed to simplify all your record-keeping. TruckBytes does not yet support payroll, but many other basic accounting functions are available, including invoicing, trip reports, and profit and loss statements. If you are an owner-operator or are bootstrapping your trucking company, TruckBytes may be the perfect solution for you.
RAMA Logistics Software
RAMA Logistics Software is perfect for the smaller trucking enterprise. Affordably priced as a monthly subscription, RAMA lets users enter their logistics information into a no-frills interface and then push that information to QuickBooks Online for easy accounting. RAMA supports calculation by miles, weight, piece, or flat rate, giving you true flexibility as you support different types of customers and grow your trucking company.
Support is available via a webform or email.
LogiPoint Web by TransTech Industrial Software
Like RAMA, LogiPoint integrates with QuickBooks Online, making collaboration with your accountant painless. In addition to the reports you can produce after integrating LogiPoint with QuickBooks, this solution also boasts a comprehensive report library. The interface is very attractive, with the color-coded Load Board making at-a-glance analysis of your loads a breeze.
Support via remote connection is free for the first 30 days, and ongoing operational support is free via phone, fax, or email. Urgent support and one-on-one assistance is available at an additional cost.
QuickBooks
QuickBooks Enterprise is an accounting solution designed for SMBs across different industry verticals such as construction, nonprofit distribution, manufacturing, and retail. With QB Enterprise solution, any business owner can expand business operations using advanced inventory, reporting, and invoice tools, in addition to premium support from Enterprise’s CS and Payroll teams. Quickbooks includes inventory management, inventory tracking, expense tracking, payroll management, invoicing, multi-user management, advanced reporting tools, and more. QuickBooks Enterprise offers customizable reporting tools that help users analyze data and make informed business decisions. With over 200+ auto-filled templates and 70 industry-specific reports, this Quickbooks accounting software helps businesses find the QuickBooks data to solve any business issue. Quickbooks advanced inventory tools allow businesses to gain visibility and control over the inventory management process with the ability to track inventory movement, automatically scan and update inventory items, manage any purchase order/sales order from one dashboard, and plenty more. QuickBooks Enterprise also allows businesses to control, customize, and automate financial transactions with job costing tools, batch invoicing, invoice tracking, cash flow management, fixed asset tracking, sales tracking, payment processing, and more. Businesses also have to ability to scan and attach multiple documents including receipts and quotes for multiple accounting tasks. The tool enables businesses to arrange documents into categories and keep track of important accounting files. This solution also maintains a change log to record changes within each document with the proper date and time stamp. QB also offers different QuickBooks software such as QuickBooks Premier and QuickBooks Pro that includes include different functionality and features.
Dynamics 365
Microsoft Dynamics 365 is a cloud-based CRM ecosystem for small, medium and enterprise organizations, with a focus on Sales, Field Service, Customer Service complete with strong integrations with Microsoft’s other Office 365 offerings like Teams, Outlook, Excel & Word. The Microsoft Dynamics 365 ecosystem has offerings ranging from lead and opportunity management, marketing, field service, IOT, customer service, mixed reality and project service automation all allowing for a more frictionless engagement with your customers. Microsoft Dynamics CRM is available for software-as-a-service (SaaS) deployment as well as on-premises complete with a nice user interface for mobile and desktop as well as a technology stack that ensure database security. Dynamics 365 also offers strong API capabilities to help integrate to your other critical systems.
Tailwind TMS
Tailwind TMS has all the features needed by Freight Brokers at a reasonable price that is given upfront. While Q7 would also work well for Freight Brokers, it’s more expensive and packed with features that Freight Brokers don’t need.
- Dispatch and track shipments
- GPS confirmed event tracking
- A/R and A/P management
- Customer & Carrier Self-Service Portals
- Not a complete bookkeeping system
- No integrated payroll
- No bank reconciliation feature
Pricing
- Pro: $117 per user per month
- Enterprise: $176 per user per month
- Unlimited: $235 per user per month
Most freight brokers will be well served by choosing the Pro plan. The Pro and Enterprise plans have a free trial available with no credit card required.
Our Expert Opinion
Tailwind TMS offers a huge array of tools to help your freight brokerage company. While you can send invoices and pay bills, it’s not a complete bookkeeping system. Most importantly, there is not a bank reconciliation feature to ensure that your bank account balances are accurate. To fill this gap, Tailwind TMS will sync with QuickBooks Online Plus, which we highly recommend. QuickBooks Online Plus is $80 per month, so be sure to include this cost if you’re choosing between Tailwind TMS and Q7.
You might consider upgrading to the Enterprise plan to be able to offer customer and carrier self-service portals. Customers can log in to view their account information, shipments, and invoices. Carriers can access available loads, shipments you have dispatched with them, and amounts you owe them.
TruckingOffice
TruckingOffice is full-featured trucking and accounting software, but we especially like it’s IFTA tracking given its low price. If your main concern is IFTA tracking, or you’re a small company looking for basic tools for trucking companies, then TruckingOffice might be a good choice.
- IFTA tracking and reporting
- Low price
- LTL (less than load) planning and billing
- Issue invoices and track expenses
- ELD (electronic logging device) for an additional fee
- No payroll for employees
- Not a complete bookkeeping system
- Invoices cannot be paid electronically
- No live phone or chat support
Pricing
- Basic
- Owner/Operator: $20 per month for 1-2 trucks
- Mid Size: $45 per month for 3-7 trucks
- Fleet: $75 per month for unlimited trucks
- Broker: $45 per month for unlimited dispatches
- Pro (includes LTL planning and billing)
- Owner/Operator: $30 per month for 1-2 trucks
- Mid Size: $65 per month for 3-7 trucks
- Fleet: $110 per month for unlimited trucks
You can immediately start a free 30-day trial with no credit card required.
Our Expert Opinion
While we included TruckingOffice in our list as an affordable way to comply with IFTA regulations, it actually offers much more at a very reasonable price. However, you’ll likely find that the features aren’t as robust or refined as more expensive software like Q7. Also, like Tailwind TMS, TruckingOffice isn’t a complete bookkeeping system. Unfortunately, while there is some ability to sync transactions between TruckingOffice and QuickBooks Online, there is not a complete two-way integration available as a QuickBooks Online app.
The Basic plan includes IFTA tracking and most other features you’ll need. However, you might consider upgrading to the Pro plan if you want load planning, LTL dispatch, or driver settlement management. Before spending money on a more expensive plan, perhaps give TruckingOffice a try with its free trial.
Rigbooks
Price: Rigbooks starts at $19 per month for one truck. The Basic Entry plan includes expense tracking as well as fuel mileage, expense, and profit and loss reporting. The Small Fleet plan ($149 per month) includes up to five trucks. You can add more trucks to each plan for an additional charge.
Pros
- Free trial for 30 days and satisfaction guarantee.
- Customized billing to invoice by mile, item and weight.
- Ability to log expenses from your smartphone or tablet.
- IFTA tracking and calculation included with basic package.
Cons
- No training resources or manuals.
Why we like it
Rigbooks is an affordable accounting software designed to help truckers understand the true cost of each run so they can choose the most profitable load each time. Users can get a quick view of cost and profit per mile, and can bill by mile, item, load, weight or as a lump sum. The software is cloud based, so you can access it via a laptop, smartphone or tablet.
Rigbooks does not provide training resources or a site manual but users can ask questions via phone or email. Phone support is available Monday through Friday from 9 a.m. to 5 p.m. PT.
Conclusion:
Accounting software may sound like a dry subject, made for accountants only, but there is more to it than meets the eye. Most importantly, truck drivers have their own professional needs that need to be accommodated. They may have their smaller trucking businesses or they could be large corporations with international branches. These drivers may need to extract crucial information that is precisely what they will only receive from accounting software such as this.