Small Business Accounting Software No Monthly Fee brought to you by Small Business Accounting Tip Blog. Here you will find information about accounting software that is perfect for small business.
Our small business accounting software is ideal for sole-proprietors, small family businesses and associations. Accounting software with no monthly fee that is free to download and easy to use.
QuickBooks Self-Employed
QuickBooks Self-Employed accounting software is our top choice for part-time freelancers and independent contractors who primarily want to track their income and expenses for their tax return. This software is designed for business owners who file a Schedule C on their individual tax return.
Without keeping up with business activity using a software like this, freelancers would need to dig through all of their bank and credit card statements to add up their income and expenses at the end of each year, which can be quite daunting. QuickBooks Self-Employed will total up all business transactions automatically.Pros
- Cloud-based
- Mobile app
- Track mileage
- Differentiate between business and personal expenses
- Syncs with TurboTax
Cons
- Data cannot be easily transferred to other accounting software
- Limited reporting
- Limited invoicing functionality and customization
QuickBooks Self-Employed is an Intuit product with a cloud-based online interface and a mobile app. This software was created to help freelancers stay organized each year for tax season. Features of QuickBooks Self-Employed include tracking mileage, sorting expenses, organizing receipts, sending invoices, and estimating and filing taxes seamlessly through TurboTax.
Users can choose between three plan options: Self-Employed at $15 per month, Self-Employed Tax Bundle at $25 per month, and Self-Employed Live Tax Bundle at $35 per month. There is a 50% discount for the first three months. The two tax bundles include a TurboTax subscription for income tax filing. The Self-Employed Live Tax Bundle also gives you access to a CPA to answer questions throughout the year and during tax season. The CPA will also perform a final review of your tax return in TurboTax prior to filing.
The mobile app makes it easy to track mileage while driving and capture photos of receipts for business expenses. Most accounting software is not designed to separate business transactions from personal transactions, but a special feature of QuickBooks Self-Employed provides an option to mark each transaction as business or personal. This is helpful for freelancers who don’t have a separate bank account for their business activity.
Wave
Wave is an ideal accounting software platform for a service-based small business that sends simple invoices and doesn’t need to track inventory or run payroll. For many freelancers or service-based businesses, Wave’s free features will cover all of their accounting needs and is the best free software in our review. At year-end, accountants can pull the necessary reports from Wave to prepare a business’ tax return.Pros
- Free accounting, invoicing, and receipt scanning
- No transaction or billing limits
- Run multiple businesses in one account
- Unlimited number of users
- Mobile app
Cons
- Limited third-party app integrations
- Higher fees for credit cards and ACH payments
- Full-service payroll is limited to only 14 states
- No inventory management
Wave was founded in 2010 and is based in Toronto. The company has over 250 employees and was purchased by H&R Block in 2019. The foundational accounting features that most small businesses need, such as income and expense tracking, financial reporting, invoicing, and scanning receipts, are all included with this free software. These features can be accessed online or on the mobile app. Customer payment processing and payroll are considered premium services that cost extra, but all of the bookkeeping, invoicing, and reporting features are completely free.
Wave makes its money on its payment gateway. To process payment from a customer, Wave charges 2.9% plus 30¢ per transaction for Visa, Mastercard, and Discover, and 3.4% plus 30¢ per transaction for American Express. These fees are slightly higher than other accounting software. Additionally, to process an ACH payment, rather than a credit card, Wave charges 1% per transaction with a $1 minimum fee. This is unique to Wave, as the majority of accounting software does not charge a fee for ACH payment processing.
Wave offers two payroll plans as an add-on service. The first plan is $20 per month plus $6 per employee or contractor. In this plan, Wave will process payroll and prepare payroll tax calculations, but the user is responsible for manually completing payroll tax forms and submitting tax payments. The second plan is $35 per month plus $6 per employee or contractor. In this plan, payroll is full-service, which means that all tax filings and payments are completely managed by Wave. This full-service payroll option is only available in 14 states.
Sage Business Cloud Accounting
Sage Business Cloud Accounting is ideal for small businesses. With that, it offers two affordable plans designed to fit the budget and needs of small businesses. For sole traders and micro-businesses, you can make use of its entry-level accounting solution at $10 per month. If you need invoicing and cash flow management features, you can opt for the app’s higher plan at $25 per month.
The product focuses on streamlining paperwork, minimizing spreadsheets, and staying on top of your finances. It simplifies business payroll and ensures compliance with the Affordable Care Act. It empowers financial management by consolidating data and automating complex financial processes. It also handles payments and banking.
The vendor offers a comprehensive free trial to get you up to speed with the features.
Try out Sage Business Cloud Accounting with their free trialVISIT WEBSITEFREE TRIAL
The software connects with other apps and offers intuitive apps for your mobile device. This enables you to manage your invoicing, banking, and cash flow on the go. Sage also regularly fixes and updates its features like bank reconciliations, CSV imports, and journal functionalities.
Detailed Sage Business Cloud Accounting ReviewREAD MORE
6. AvidXchange
AvidXchange is a comprehensive invoice management and payment automation system built for businesses of all sizes. It is equipped with features for paperless invoicing, purchase order automation, as well as payment processing to help you streamline accounting operations. It also comes with a highly configurable interface and intelligent approval workflows to boost efficiency and reinforce visibility across your accounts payable processes. In addition, the platform has search and filter tools that make it easy to track invoices as well as review transactions.
Using AvidXchange, businesses can lower the cost of accounts payable processes as well as improve operational productivity. It also makes it easier for companies to pay their suppliers faster because payments can be made securely from the platform. More importantly, as AvidXchange comes with advanced security and fraud detection functionalities so users can prevent unauthorized transactions and payment requests.
Try out AvidXchange with their free trialVISIT WEBSITEGET DEMO
In addition to the abovementioned, AvidXchange has more than 180 integrations. It can connect with popular ERP platforms as well as accounting systems like SAP, Oracle NetSuite, QuickBooks, and Blackbaud. This way, it is easier to import and export data as well as streamline your operations.
Rossum
Rossum is a powerful cloud-based platform designed to streamlines account payable processes from importing documents, collecting and capturing data, purchase order matching, to invoice processing. This software’s system is powered by a self-learning AI engine that automates various critical processes, thus reducing manual efforts and human error.
As an intelligent cloud-based platform, Rossum addresses the downsides of traditional OCR systems. By connecting Rossum to your document sources (i.e., document scanners, DMS systems, API, RPA, and email inboxes), it automatically imports all documents into the Rossum system. Its AI-powered engine also recognizes different document formats and layouts, thus there is no need to set up or create templates for documents and invoices. Furthermore, Rossum identifies duplicates, merged files, and auxiliary data and handles them accordingly to remove all unnecessary information and maintain a clean and organized curated feed of transactional data.
Try out Rossum with their free trialVISIT WEBSITEFREE TRIAL
Another advantage Rossum has over other similar systems is its ability to incorporate the changes, customizations, and corrections set by the user. This is helpful when more data that the system was not set to detect before suddenly get added to the information that needs to be extracted from an invoice. All the user needs to do is check the imported invoice and customize the fields that need to be validated and the system will then apply the changes moving forward. Moreover, you can extend Rossum’s functionality by integrating it with your existing systems, such as ERPs and RPAs.
Wave
Pricing: Free — Additional Monthly Cost if You Elect Payroll in Tax Service or Self-Service States; Some Processing Fees Apply
Wave is a powerful accounting solution for small businesses and individual contractors. It places significant emphasis on ease of use and synchronicity —letting you link your bank accounts, track your expenses, and balance your books without any trouble. It also lines up with Wave’s additional resources, providing you with an all-in-one solution if you opt to invest in its other products.
Best for Freelancers or Very Small Businesses
If you are operating as a freelancer or have just a few employees, Wave could be for you. Most of its services are free, including invoice- and transaction-management. However, if you’re looking for built-in time tracking, inventory tracking, or project management, you’ll likely need different software.
Conclusion
Track sales, expenses, payroll and much more! Free accounting software for small business. Data backups and multiple user access. Download simple and easy to use small business accounting software without a monthly fee.