Are you a beginner project manager or software for project managers professional? Then you might be wondering what’s the best software for project managers in town. But finding the right app for your day-to-day project management tasks can be challenging due to the extensive amount of software available in the market. In this post, I have compiled a list of 30+ best project management software and apps that will help you perform all your day-to-day tasks from anywhere and anytime using a single application.
Have you ever considered how software for project managers can benefit your project? Or even how software for project managers beginners makes your workflow smoother? Software for project managers is a hot topic. But using the right tool for the job can make your work easier.
Toggl Plan
Toggl Plan is beautifully simple project management software. It’s a tool that needs no training. And, your team can start using it from day one to plan and manage projects.
Toggl Plan comes with three primary features — plan timelines, team timelines, and boards. Depending on your PM method, you can either use timelines or boards to manage your project.
Plan timelines make planning projects a breeze. To plan project tasks, simply drag and drop tasks on the timeline. Also, you can add color-coded milestones to the timeline.
Team timelines help plan your team’s availability and workloads. They offer similar features to the Plan timeline. In addition to the Plan timeline, you can see if your team members are over or underworked on the team timeline.
If you prefer Agile methodologies, you’ll find boards helpful to manage task workflows. Plus, boards are fully customizable. So you can adapt boards to your way of working.
You can assign timeline and board tasks to one or more team members. Team members can work together on tasks using file attachments and comments.
Additional Features
- Manage recurring tasks.
- Track time spent on tasks with the Toggl Track integration.
- Grant role-based access to guests and external team members.
- Get in-app notifications when tasks and plans change.
- Mark a timeline/board as favorite for quick access.
- Track personal work from the “My Work” screen.
Toggl Plan Pricing
Toggl Plan’s free plan is perfect for individuals. You can manage unlimited projects and keep track of unlimited tasks with the free plan.
Paid plans range from $9-$15 per user per month. When you upgrade, you get team timelines, recurring tasks, time-tracking, and role-based access. Also, all paid plans have a 14-day free trial.
Get started with Toggl Plan for free.
Todoist
Todoist is a simple project management tool. Instead of visual timelines and boards, it uses simple task-lists.
Every project in Todoist is a set of tasks. Tasks can have subtasks. You can set task priority. Plus, you can organize tasks into sections.
You can assign tasks to a team member. And, other team members can collaborate on the task using comments.
Todoist also provides real-time notifications when a task changes.
Additional Features
- Award karma points for completing tasks.
- Visualize project progress using color-coded charts.
- Keep projects on top of your mind by adding them as favorites.
Todoist Pricing
Todoist’s free plan allows you to manage up to 80 projects. Also, you’re limited to 5 team members per project.
Paid plans range from $3-$5 per user per month. Upgrading to a paid plan gets you file uploads, labels, filters, productivity trends, and role-based access.
Basecamp
Basecamp is a remote team collaboration tool with simple project management features. If you need collaboration features with simple task lists, Basecamp may be suitable for you.
With Basecamp, you can manage projects using simple task lists. You can assign a task to a team member. Also, you can set a due date for each task.
Task workflows are not customizable in Basecamp. So, tasks are either in the to-do or done status. Team members can discuss tasks using comments. Also, you can schedule milestones or critical events on the project calendar.
Basecamp comes with three ways to collaborate — message boards, team chat, and shared files.
Besides, you can also set up automatic check-ins. So, you don’t have to ask team members for status updates every day.
If Basecamp’s simple to-do lists are a no-go for you, take a look at other Basecamp alternatives as well.
Additional Features
- Get pop-up notifications when tasks and projects change.
- Set work hours to prevent notifications from popping up during non-work hours.
- See everything on your plate on the “My Stuff” screen.
Basecamp Pricing
With Basecamp’s free plan, you can manage up to 3 projects and 20 team members.
The paid plan costs $99 per month. With the paid plan, you can manage unlimited projects and team members. You also add unlimited clients and get access to ready-made project templates.
Trello
Trello is a favorite pick in the project management world. It’s visually appealing and is known for its fun use of cards, lists, and boards. Trello is an easy, free, flexible, and visual way to manage your projects and organize anything, and is trusted by millions all over the world.
How Does It Work?
- You make a project board, name it, and invite others to collaborate.
- Next, you form lists to create steps in a custom workflow.
- Then you set up cards to sort the information or for creating tasks.
- Once the set-up is done, tap or clicks on the card to add information like attachments, comments, checklists, and due dates. You can also assign members to tasks.
- Finally, you can track your progress by moving task cards across lists.
Pros
- When you open your board, the project information is available right in front of you, everything from the due date to the team’s comments.
- If you’re new to the basics of project management software or aren’t sure how to set up a board, Trello has easy how-to guides to get you started, as well as free inspirational templates created by fellow managers and CEOs. They also consistently update and share helpful blog content on subjects like managing, working remotely, and productivity tips.
- App integrations known as Power-ups mean you don’t have to discard the tools you’re currently using that work.
Cons
- Flexibility and focus on customization can be a problem for some users who are used to more structure in their work applications. In other words, people sometimes get lost in too many choices.
- Trello lacks the ability to generate reports.
Price
Trello is available as a free project management tool, which is great because it includes unlimited personal boards, ten team boards, and automation. The Business Class tier is $9.99 monthly per user, has additional admin and security features, and allows attachments up to 250MB per file. They also have an Enterprise tier for larger teams.
Asana
Asana is the perfect project management software to check out if your priority is organizing a team effectively. Asana is a leading platform that helps teams organize and manage all of their work, from small projects to strategic initiatives. The business has more than 60,000 paying organizations across 195 countries.
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How Does It Work?
- Asana organizes your project information through the sidebar (your workspace), portfolios (groups of projects), teams, projects, and tasks.
- Projects can be presented as a board, calendar, list, or even a timeline.
- You can create a project from a template or a blank slate.
- Asana allows you to put tasks together with columns or sections.
- The project management tool has a sorting and filtering system based on custom fields.
- Creating a task is as easy as making a task name, but you can also add an assignee, instructions, comments, dates, and attach files.
- Collaborate with others by adding followers and mentioning.
Pros
- The tool offers a plethora of resources, from guides to in-depth videos to community forums.
- With this option, there’s a large focus on tracking.
- Asana forms to-do lists that can manage full-fledged projects.
Cons
- Compared with other project management software, the Kanban view is limited.
- The tool lacks clear security features.
Price
Asana comes with four tiers: Basic, Premium, Business, and Enterprise. Each tier unlocks more robust project management features. Basic is a free tool, while Premium is $10.99 per user per month with features like timeline, private teams, and projects. Business is $24.99 per user per month and adds convenient features such as Adobe Creative Cloud integration and portfolios. Enterprise is the biggest tier, but you have to contact them directly for pricing.
Wrike
Wrike is a cloud-based, versatile collaboration and project management tool, a robust tool that allows you to collaborate better and communicate easily across teams in any business. It was designed by Wrike, Inc., a project management service provider in California.
How Does It Work?
- Wrike consists of features in two categories, i.e., project management and team collaboration.
- Project management feature – allows teams to track dates and dependencies associated with projects, manage assignments and resources, and track time. It includes the workload view, Gantt chart, and a sortable view that you can customize to store data.
- Collaboration features enable asset creation, conversation, and deciding by teams. You can edit and track their changes.
- Wrike allows you to navigate quickly and communicate.
- You can monitor projects, deadlines, and schedules.
- Prioritize tasks and work together with other multifunctional teams.
Pros
- Available free for a team of 5 members.
- It is available in English, French, German, Spanish, Italian, Russian, Japanese, and Portuguese languages.
Cons
- Everything is broken into tasks, and there are a lot of files and comments that build up in a task, and there is no further option to break them.
Price
Wrike is available free of cost for small teams up to 5 users and comes under Professional subscription for organizations that need project planning and collaboration ranging from $49 to $99 per month. However, pricing for the Enterprise version is available upon request, and it primarily depends on the size and needs of the enterprise.
Conclusion:
If you’re looking for project management software for your business or want to improve your existing system, those paid programs can cost a pretty penny. You may be able to find freemium options but most likely they will have limited functionality. There are many types of software available in the market that are used by business and organizations to plan, execute and manage their projects in different phases. In order to run an effective and efficient project, it is essential to select the best project management software. And these project management software come with some amazing benefits.