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Kintone
Best for custom project workflows
Kintone’s customizable platform makes it easy to create custom project workflows you can automate—and then track every step of the way.
Kintone is an all-in-one project management platform for small businesses where teams can safely store data, communicate in real-time, create workflows, and customize business applications, all doable even by non-coders.
With Kintone’s customization features, small businesses are able to manage their entire workflow within one platform instead of a handful of tools (CRMs, expense reports, and inquiry management tools to name a few).
Kintone also gives users the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows.
Kintone integrates with Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, Hubspot, and many more through Zapier.
Kintone costs from $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial and discounted prices for NGOs and educators.
CROOW
Best for workflow customization & automation
Project teams can plan projects with customizable Kanban, Gantt, calendar, and list views.
CROOW is a project management platform with a simple and flexible structure for project collaboration. The tool supports waterfall and agile methodologies, offers multiple views such as Gantt and Kanban, and automates workflows through customizable templates.
The tool includes project planning features for managing to-dos, timelines, and deliverables. Users can also create tasks, assign due dates, and communicate with team members through comments and message boards. Another great feature is the option to create custom workflows that correspond with specific project plans.
CROOW offers additional project and business management features such as automated processes and notifications, forecasting and reporting on dashboards, and Kanban and Gantt views. Users can also manage workloads with resource scheduling capabilities, as well as manage digital assets within the platform. CROOW also provides users with the use and integration of their Agile Management System framework.
CROOW offers a freemium plan, as well as paid plans starting at $20 per month.
Projecturf
Small businesses are generally more chaotic in nature. To stimulate growth, such entities must consistently punch above their weight, and this leads to some unique issues for project managers. Smaller teams, fewer resources, and stricter schedules are some of the most common challenges that small businesses face.
Some of the top features of Projecturf are:
- Task delegation
- Project visualization
- Collaborative interface
- Little to no learning curve
- Scalability
The software offers 3 payment plans:
- Basic ($50 flat/month) – A simple collaborative interface to get everyone on the same page.
- Standard ($15/user/month) – Basic task and project management features with 50 GB storage and 3 project templates.
- Advanced ($30/user/month) – A comprehensive project management tool with unlimited templates and open projects. It also offers storage space of 100 GB.
Slenke
Slenke is a comprehensive small business project management tool that simplifies work by organizing tasks and improving communication. It allows you to streamline all stages of project management starting from the plan to the final stage. You can make use of this tool’s several templates, monitor your progress, and keep an eye on the overall time and resources you are spending.
- Project and task management
- Seamless project collaboration for everyone
- Excellent project visualization
- Integration with other tools
- Project time tracking
- End-to-end encryption
When it comes to functionality, Slenke does not limit the features based on the package you have. However, the premium plan allows you to run more projects and does not limit the number of users. Here are the details:
- Free Plan – All Slenke features are available for a single project and up to 5 users.
- Premium plan ($18/user/month) – Add unlimited users and run multiple projects at a time with some other benefits like priority support, custom branding, and unlimited storage
monday.com
A Great All-Round Planning Tool for Small Businesses
More details about monday.com:
- Pricing: Free, or $10 per user per month for the Standard plan
- Website: monday.com
Pros:
- Many useful features
- Easy to use
- Decent pricing
Cons:
- Free plan isn’t very good
We kick off our list with our favorite overall project management tool, monday.com. We’ve praised it in many articles, not least of which is our monday.com review, for its great feature set and colorful, easy-to-use interface. This combination, together with its pricing, make it a great pick for any small business.
Monday.com has its list as the center of all planning. You enter tasks there, assign different qualities to them using color-coded tags — important for filtering them later — and then use different views to determine what is being done when and by whom. It’s a very elegant system, and we recommend you check out our monday.com tutorial for more details on how it all works.
Monday.com also scales well: while small teams can get by with just a list and a board, complex projects can be accommodated as well, as can the needs of companies that run multiple projects. It also offers some great time-tracking abilities and collaboration features, like chat.
Monday.com Business Pricing
If you’re running a small business, the Standard plan, which runs $120 per user per year, is probably your best bet. While it’s a sizable investment, it offers decent value when compared to most competitors, though nTask — our number four entry — is the best budget option. We offer an in-depth comparison of the different plans in our article on monday.com’s pricing.
One important thing to note in regard to pricing, though, is that monday.com’s free and Basic plan tiers aren’t very good: if you want a free solution or one tailored to tight budgets, you may want to look elsewhere. For anybody else, we definitely recommend you give the Standard plan a spin using the 14-day free trial.
Asana
Great Features, and an Even Better Free Plan
More details about Asana:
- Pricing: Free, or $10.99 per user per month for the Premium plan
- Website: asana.com
Pros:
- Great free plan
- Colorful interface
- Great advanced features
Cons:
- Pricey
Our second pick is Asana, and for two reasons. On the one hand, it’s the best free project management software out there, allowing up to 15 people to use a good chunk of its features without spending a penny. On the other, it has some amazing advanced features, making it a good pick for small companies that aspire to future growth.
The free plan is likely the biggest draw, as it’s just that good. Users get most of the features found in the Premium plan, but with a cap at the aforementioned 15 users and 1,000 tasks. Some smart planning can keep you under that limit, easy. We go into more detail in our article on Asana pricing, but do note that the free plan includes unlimited storage, which is generous.
Using Asana is pretty easy. It works much like monday.com in that you use the list to enter tasks and then sort them through different views. We like monday.com’s interface a smidge better, but that’s likely down to taste. What sets Asana apart aren’t its run-of-the mill features (read our Asana review for more on these), but rather its advanced ones.
Advanced Business Plans & Features
The Business and Enterprise plans include a number of really cool functions for larger companies, like setting milestones and plotting timelines. Though they’re likely not on the top of a small business’ list, it makes Asana an interesting option for a company planning for growth.
That said, these advanced plans are pretty pricey and, truth be told, so is the Premium plan, which is the upgrade from the free plan. With Asana, it seems you either pay nothing or a lot. Still, it’s good value for the money, and we recommend either giving the free version a spin or trying out one of the paid plans with a 30-day free trial.
NiftyPM
NiftyPM lives up to its name by centralizing work and creating an automated project management process for your team. This small business project management software comes with all the project and task management capabilities you can expect from any high-end project management software on the market.
- All-in-one tool
- Task and timeline management
- Collaborative functions
- Allows you to switch between Kanban, list, and matrix views
- Import workflows from other tools like Asana, Basecamp, etc.
Businesses at different stages have different requirements and Nifty caters to them. It offers 4 different packages that cover the requirements of all kinds of businesses easily. All rates are flat, so you won’t have to worry about paying a specific fee for every user.
- Starter ($49/month) – For small teams of up to 10 members. The package offers unlimited guest accounts and can run 40 projects at a time.
- Pro ($99/month) – A simple, but powerful choice for budding businesses. Can run unlimited projects at a time and supports up to 20 members.
- Business ($149/month) – Perfect choice for established businesses and teams looking for growth opportunities. This package allows up to 50 members and offers a storage space of 1 TB.
- Enterprise ($499/month) – A comprehensive choice for the most advanced teams. Enjoy all of Nifty’s solutions and add unlimited members to your team without any additional charges
Conclusion:
To manage a business is to manage projects, that’s why it’s called a project manager or PM. Yes, project management software is needed for the success of your company and its management. In this article we will build several useful tips and ideas about how to choose a successful software for project managers business.