These days it is becoming more and more common to work on a project that requires multiple online tools. You may contain team members in different countries, even continents, and working together on one project. So how do we keep things contained and still produce efficient results?
Using Project Online, you gain access to powerful project management tools to help you easily manage projects while keeping everyone on your team up-to-date. Send e-mail notifications directly to your team, or get notified when changes are made.
Nifty
True collaboration is where communication meets action. If you’re planning in one place and discussing in another — where is the collaboration truly occurring?
Nifty is the award-winning project management tool that closes the gap between communication and action to serve as the all-in-one remote office you and your team have been looking for. Packed with easy-to-use project management tools as well as direct and group messaging experiences, Nifty is the glue between planning and execution.
Pros
- Build roadmaps with Nifty’s milestones which are phase-based Gantts that roll up tasks into actionable steps and automate progress as the tasks are completed.
- Timeline, Kanban, List, and Swimlane views let teams of all types visualize their work in the way that suits them best.
- Tags scale across tasks, docs, and files in all projects to create scalability within the workspace
- Built in docs, including a two-way Google Doc, Sheet, and Presentations bring your notes, content, and specifications directly into your workspace.
- Overviews, Workloads, and All Tasks give automated managerial insight on project and portfolio health and make managing resources across projects as simple as can be.
- Project Discussions and Team Chat give opportunities for group and direct communications
Cons
- API in the process of being opened
- Free trial, but no Free plan
Whereby
Whereby is the best way to meet over video. You don’t need to download an app or any software. Just choose your own personalized URL and meet using your browser – on mobile or desktop – in one click.
Whereby has a range of features to help you collaborate and communicate. Like Breakout Groups, virtual whiteboards with Miro, screen sharing and recording, and integrations with Google Docs, Trello and YouTube.
Pros
- Voted ‘easiest to use’ video tool – start meetings in one click
- Host meetings with up to 50 participants
- No apps, downloads or installs required
- Simple, beautiful design
- Encrypted and secure video calls
- Personalized meeting room with custom backgrounds and your company logo
- Breakout Groups to run classes, virtual events, and workshops more easily
Cons
- 45-minute time limit for meetings with more than 2 participants on the Free plans
- Not as widely known as other video conferencing tools
GoToMeeting
GoToMeeting is a robust online meeting and video conferencing tool designed to enable businesses to collaborate with their teams, clients, customers, and other businesses in real time via the Internet.
It is particularly great for international teams and can greatly reduce the learning curve as it also supports screen sharing.
The other handy features of the platform include messaging, group chat, recording, integration with other tools, and a one-click meeting feature that instantly schedules meetings in Google Calendar or Outlook.
Pros
- Intuitive user interface
- Can host large meetings
- Allows users to record meetings so you don’t have to attend in real time
Cons
- Subscription is fairly expensive
- Requires a stable internet connection
Facebook Workplace
The world’s biggest social media network, Facebook, has a team collaboration service – Facebook Workplace – that can serve as a corporate intranet portal.
The platform has a very user-friendly interface where teams can collaborate through their own portals, as well as through the Facebook Pages, Notes and Docs. On Facebook Workplace, team members can collaborate on tasks via voice/video call and instant messaging. The platform also has machine learning bots built-in to automate certain tasks.
Pros
- Supports polls to measure employee opinions
- Integrates with other systems
- Unlimited photo and video uploads
Cons
- All data is stored on Facebook servers in the cloud, which may be prone to privacy issues.
Google Docs
This is likely nothing new to you. It is perhaps the most famous documentation tool out there. Google Docs allows multiple people to edit the same file at same time, leave comments, and see changes made by every participant (revision history).
All you have to do is invite team members to work on a file in Google docs. With that, all participants have a central place to store and share information, take notes, and just seamlessly collaborate and have access to the information they need to get work done.
Pros
- Cloud based, no installations required
- All changes made on documents are automatically saved to Google Drive so you won’t lose them
- Multiple collaborators on a document can see changes in real time
Cons
- Limited features compared to Microsoft Word
Trello
An app for organising all your projects
TODAY’S BEST DEALSVISIT SITE
REASONS TO BUY
+Clean, easy-to-use interface+Free version
REASONS TO AVOID
-Not many comms features
If you have ever looked into project management software and online collaboration tools, then no doubt you’ve come across Trello. Available on the web and with mobile apps, it lets you easily organize projects and work on them with colleagues.
The platform allows you to work with boards or lists, which can be organised by teams and different tasks. And within these, you can set up to-do lists and delegate amongst colleagues. There’s also the option to assign comments to cards – a quick way to give feedback to others.
Furthermore, Trello boasts a number of integrations with apps such as Evernote, GitHub, Google Drive and Slack. You can download the app for free, but there are premium options available which give access to more features.
The Premium pricing tier unlocks a number of additional administrative features for better organization. There’s also an Enterprise edition which is priced according to the number of users required, and provides some additional organizational management features.
Ryver
An easy-to-use collaboration platform
TODAY’S BEST DEALSVISIT SITE
REASONS TO BUY
+Easy-to-use interface+Comprehensive platform
REASONS TO AVOID
-Rivals have more features
Ryver is similar to Slack, aiming to give your organisation a highly effective means of communication, and an easy way to talk over tasks, ensuring that deadlines are met.
What makes Ryver a compelling option is the fact that you can create as many teams as you want within the app, and easily categorise them to boot. As is the case with Slack, you can use the platform to set up chats with groups and individuals.
There are some interesting filters, too. You can control who sees the things you say and post in the app, and obviously enough, join the teams that are most relevant to you. All company posts are located within a Facebook-style newsfeed, and you can mark posts to come back to them later on.
There’s also a host of native clients across mobile and desktop, including Mac and Linux. There’s also a premium version for enterprise which offers workflow automation, Single Sign-On (SSO), and advanced team management.
Freshdesk
If you want to bring all your team together and deliver extraordinary customer support, Freshdesk is a tool that you can lean on. It comes with robust collaboration features that promote teamwork and help your team to work more efficiently. This online tool for collaboration allows you to invite team members, agents, or business partners to discuss and solve tickets at a single place. Additionally, there’s a customizable team dashboard that you can use to monitor all the customer support activities of your team.
What is unique about Freshdesk?
- Simplified ticketing – Freshdesk gives you an easy way to manage and organize your customer tickets so that things never slip through the cracks.
- Collaboration features – it also lets you share the ownership of tickets and collaborate with your team members for providing seamless customer support and service.
- Automation – Freshdesk leverages automation technology, allowing your team members to do away with repetitive tasks.
- Reporting – advanced reporting and tracking system in Freshdesk ensures that you can make data driven decisions in the future.
- Security – Freshdesk employs top security measures and SSL encryptions to ensure that all your data is complete safe as a house.
Chanty
Chanty, another great online collaboration platform to your business messenger. It helps teams foster healthy relationships while improving the way team members collaborate. Make your team communication transparent and accessible. By featuring instant messages with plenty of storage space, an unlimited searchable history, and handy file sharing you can enjoy seamless communication with your teams.
What is unique about Chanty?
- Chanty integrations transform a simple team messenger into a powerful business tool
- The artificial intelligence powering Chanty team messenger uses machine learning to predict responses.
- Super fast desktop and mobile apps with a clean and intuitive interface.
- Chanty lets you communicate with your team via high-quality audio and video calls that will be available in the public beta.
Conclusion
Are you looking to collaborate on your next great idea? You’ll need the right Online Project Collaboration Tools. If you were to build a tool , specifically tailored to help you move an idea from conception to reality, what would that tool include (the features)? What would it do (the benefits)?