I ‘ve been as a part of quite a number of company as well as personal meetings, online and offline and I want to venture to say that web conferencing gives you the chance to puts, what’s more, surpasses the other sorts of meeting in offers and profits. Truly, you don’t select meet with clients and accomplices. At any rate not and not and not and yet not, you needn’t take off from work or chasing after others to schedule a meeting at least for now you can spend your time making the most of yours.
Web conferencing offers the opportunity to host or attend business meetings using a computer and Internet service. Many small, medium and large companies are using web conferencing to conduct internal meetings with employees who are not physically all in one location. Businesses are also using web conferencing to hold external meetings with prospects and clients. Web conferencing benefits businesses by saving time, money, and company resources for holding meetings, conferences, training sessions, and more.
These days, many companies have an online presence that includes a blog, a Facebook page and a Twitter account. Social media has become a key element of any business’ marketing strategy.
Saves on Travel Cost and Time
Prior to web conferencing in business, if you wanted to bring together a sales team spread out across the country or meet face-to-face with a client who lives out of town, you (or they) had to travel. Not only can travel be expensive but it also takes time. Web conferencing saves businesses time and money. Within a few minutes, meeting attendees can log on to the meeting without wasting time at the airport or spending money on a ticket. Even if the business pays for a web conferencing service, it is typically less expensive than travel expenses.
Increases Work Efficiency
Scheduling meetings typically takes more work than simply inviting or mandating attendees. If you’re the host, you have to book a conference room, plan the agenda and in some cases order catering and more. Web conferencing eliminates all of these booking needs, which means putting together a meeting is faster and easier than face-to-face meetings.
Flexible
It can be difficult to hold an impromptu meeting when the people you need to meet with are not local. Web conferencing provides more flexibility. Typically, you send an email invitation or pick up the phone to alert attendees of the web conference. Within minutes, attendees can log into the web conference system and the meeting starts.
Increases Engagement
Web conferencing allows the host to upload slides and other graphics, too. With the audio and visual components of holding a web conference, the format helps to increase the engagement level of the conference attendees.
Eliminates Geographic Barriers
Since anyone with an Internet connection and computer can attend a web conference, web conferencing eliminates geographic barriers of all kinds. Web conferencing opens up possibilities for communication with employees and customers worldwide.
Other advantage
- Reduces training costs.
Gone are the days when you had to pay for on-site instructors. Web conferencing software gives you the opportunity to host webinars, online training events, and business meetings without having to cover travel and accommodation expenses. In addition to the expense of printed training materials, you can also avoid site rental fees, as the online training session can be carried out anywhere as long as there is internet access. This is ideal for a distributed workforce, as every member can stay right where they are and still have access to the online training program. Most web conferencing software vendors have a limited number of participants. As such, you will want to be sure that you choose an option that accommodates your maximum number of online learners. - Improves team collaboration.
Your online learners can meet-up to discuss important business decisions or even work on projects via the web conferencing platform. Many solutions even offer virtual training classrooms and online scheduling tools, which makes them ideal for online collaboration. In fact, you can even hold impromptu online meetings if online learners need to quickly address a concern or chat with their virtual classmates about a specific task or online assignment. If the web conferencing tool does not have built-in document sharing, you can always pair it with a free project management platform to create an all-in-one solution. - Provides a flexible support solution.
This benefit is actually two-fold. Not only can you offer your online members personal support, but you can also take advantage of a flexible support system for differentiated online training. For example, struggling corporate learners can schedule a web conferencing appointment with their online training facilitators to ask questions and receive the individualized help they need to succeed. Some web conferencing tools even have integrated screen sharing features that allow support staff to remedy issues remotely. Before signing up for any web conferencing tool, ensure that it offers the support services that you need based on the intended use. For instance, features that are ideal for team collaboration may not be as useful for online learner support. - Streamlines the client review process.
Before web conferencing software, eLearning professionals had to schedule a meeting with the client, potentially rent a meeting space, and print all of the necessary materials. With web conferencing tools, however, eLearning professionals can meet with their clients in virtual meeting spaces and share their ideas within a fraction of the time. There are no travel and hotel expenses, and you have the ability to work around the client’s schedule. In fact, you can reach out to them all throughout the eLearning design and development process to make sure that you are all on the same page. This can also reduce revisions at the end of the eLearning project, as you can double check with them along the way and gather their eLearning feedback. - Allows eLearning professionals to host interactive webinars and online training events.
Web conferencing software can give you the power to host interactive and engaging webinars for your audience. Many even have online registration, scheduling, and analytics to monitor the turn out. If you are going to use the web conferencing tool primarily for webinars and online training courses, it’s important to find an online platform that can accommodate live virtual crowds. For example, a web conferencing tool that can only support up to 10 users at once may not be ideal if you plan on inviting 100 participants to your next online training event. - Improves social learning experiences.
Web conferencing tools are not just for eLearning course development. They can also be used by your online learners to collaborate with their peers and share their personal experiences and insights. As a matter of fact, you can integrate web conferencing into your online course design to offer your audience social learning experiences that are more interactive and engaging. This is ideal for asynchronous online training courses where online learners may feel distanced emotionally from the eLearning experience, as it allows them to interact with others and work on online projects remotely. In many ways, web conferencing tools can help you develop a stronger eLearning community. Online learners can gather virtually and ask questions, address concerns, and broaden their understanding of the subject matter. - Removes geographical limitations.
Without a doubt, one of the most significant advantages of web conferencing is the removal of geographical limitations. No matter where your eLearning team members are located, they can stay connected to their colleagues and work together to create amazing online deliverables. Likewise, online learners have the ability to reach out to their peers and online course facilitators in order to get the most out of the online course. Even online learners who live in remote regions of the world now have access to an immersive and enlightening eLearning experience.
Conclusion
Web conferencing is one of the most effective tools for communication. It has opened new avenues for businesses of all sizes. Nowadays, any business that has several branches or offices around the globe, needs to use web conferencing facilities. Web Conferencing can be divided into two basic terms: audio Conferencing and the video Conferencing. Both of these terms are used for communication without travelling or shaking hands with people if you are in different geographical locations.