Appointment Scheduling Software is becoming more and more popular with the public and business in general. If you own or run a business in any kind of industry, chances are likely that you will be looking for appointment scheduling software in the future. Appointment scheduling software can be extremely helpful in organizing your staff and ensuring that you’re running your business smoothly, especially when it comes to organization.
GigaBook
GigaBook is probably the most customizable appointment scheduling software on this list. Users can specify the staff, room, and equipment necessary for each appointment slot, and factor prep and breakdown time into each appointment so that your staff can plan their time properly. (Some customer reviews do say that there’s a learning curve when you’re first setting up GigaBook, however, as there are a ton of features to navigate.)
In addition to these detail-oriented scheduling capabilities, with GigaBook you can:
- Use GigaBook’s project management tool and to-do lists
- View and download customized reports that track your growth
- Accept payments through Stripe, PayPal, Authorize.Net, or Braintree
- Integrate with QuickBooks
- Sync up your personal calendar with Google Calendar, Office 365, or Outlook
- Offer add-on products to your appointments
Solo accounts start at $12 per month when paid annually, and an additional $7 per month to add staff or resources. If you’d like a custom booking system, you can contact GigaBook and they’ll design one for you.
10to8
If you’re keen on interacting with your clients at every opportunity (as most small business owners likely are!), 10to8 offers one more channel for gaining valuable customer feedback.
Like other appointment scheduling software, 10to8 allows you to send automated appointment reminders, but here clients can respond to your messages to confirm, cancel, or request appointment changes. You can send messages via SMS, email, Facebook, Slack, or right from the chat feature on your 10to8 dashboard.
Here are a few more 10to8 features:
- Customize client communications to align with your brand
- Accept payments with Stripe, PayPal, and SagePay, without paying an additional fee
- Manually set your availability, or link up with your personal character
- Assign specific staff and rooms to appointment slots
- View custom reports that track your growth
10to8 has five plans, designed to suit businesses in a range of sizes and which increase in features: Small Business is free, Basic is $9.60 per month, Grow is $20 per month, Bigger Business is $40 per month, and Enterprise is a bespoke solution with varying prices.
Acuity Scheduling
Acuity Scheduling is one of the few HIPAA-compliant appointment scheduling services currently on the market, so this may be the safest option for healthcare providers.
Acuity Scheduling has many of the same core features as the previous two appointment scheduling software options on this list, but where they set themselves apart is in their robust customer-facing solutions.
When they schedule a session, your customer will digitally complete an intake form so you can gather important information about them ahead of their appointment. You can also offer packages, memberships, group classes, subscriptions, certificates, and add on additional services to give your clients even more optionality. Customers can pay instantly when they schedule, too.
Other Acuity Scheduling features include:
- Synced calendars automatically update with new appointments
- Integration with other digital tools, like QuickBooks, Google Analytics, and MailChimp
- Manage multiple schedules from one place
- Customer reviews cite excellent Acuity customer service
Pricing is reasonable, too. Acuity has a free option for one-person businesses, but with limited capabilities. Otherwise, they offer a $15 per month plan for solopreneurs at a single location, a $25 per month plan for managing six calendars, or a $50 per month plan for 36 calendars.
Appointy
Appointy is an online appointment scheduling software that enables users to schedule appointments (of course), classes, workshops, events, tours, rides, activities—essentially, however you offer services to your clients, Appointy lets your clients schedule it. Appointy has a huge suite of customization options, too, which increase with each plan.
Here are just a few of Appointy’s robust capabilities:
- Integration with your website and social media accounts
- List your services on Google Reserve
- Create gift cards, discounts, and deals
- Add additional services to your appointments
- Accept prepayments with Stripe, PayPal, and Authorize.Net
- Customize your SMS and email reminders to clients
Price: $0/month (Free), $19.99 per user/month (Growth), $49.99 per user/month (Professional), $79.99 per user/month (Enterprise).
If you’re running a brick-and-mortar business that needs to maintain social distancing, Appointy is the app for you. Appointy goes beyond scheduling meetings as it manages occupancy, too. Whether you need to schedule consultations, classes, or appointments, Appointy will ensure your business meets regulations with every appointment.
MINDBODY
This scheduling software is popular among gyms and other fitness or health-oriented businesses like yoga or pilates studios, and even spas. It offers everything you need to manage client appointments like text confirmations and waitlisting options as well. You’ll also get access to some marketing tools when you sign up for MINDBODY.
Some of the MINDBODY features include:
- Listings on the MINDBODY app to help users find your business
- Class, appointment, and event scheduling
- Unlimited staff accounts
- 24/7 customer support
- 1:1 set up and training
- Appointment booking through Facebook
The least expensive plan from MINDBODY is going to be their Essential plan at $129 per month. They also offer an Accelerate plan for $239 per month and an Ultimate plan for $349 per month.
Calendly
Calendly is a great budget option for businesses or individuals. Even their free plan comes with integrations for Google Calendar, Outlook, and more. You can also integrate it with your business website so that customers can make appointments without ever leaving your site. When you start paying for the service you get even more advanced features like Zoom, Stripe, and MailChimp integrations.
The highlights of Calendly include:
- Unlimited events scheduling
- Calendar integrations
- Reports on invited by source, campaign, event type
- Over 700 app integrations
- Free 14-day trial
Price: Free (Basic), $8 per user/month (Premium), $12 per user/month (Pro)
The free version of Calendly allows you to connect one calendar, book unlimited meetings, create a custom Calendly link, and send out automatic email notifications and reminders to invitees who book with you.
The paid version of Calendly provides multiple meeting types like one-on-one, round-robin, collective, and group meetings. It’s great for teams and provides team pages, metrics and reporting, and administrative features to manage bookings.
9. Fresha (formerly Shedul)
This software is the best for salons and spas. It’s a free software available for businesses in need of basic scheduling for their clients.
Fresha features include:
- Unlimited calendar bookings
- Unlimited team members
- Unlimited locations
- Unlimited reporting
There is a paid version called Fresha Plus for 2.19% + $0.20 per transaction. When a customer books using the service, the fee is collected. With this paid version you get added features like no-show protection, marketing tools, and a full point of sale system.
AppointmentPlus
This is another software out there that’s HIPAA compliant and can be used by doctors and for scheduling medical appointments. This service is used by Fortune 500 companies and small businesses alike.
AppointmentPlus features include:
- Email appointment notifications
- Event scheduling
- Schedule templates
- Extra appointment fields
The least expensive plan is the Bronze plan at $45 per month and is designed for individuals or small teams that don’t need all of the bells and whites. Plans then increase in price from there with the Silver package at $69 per month, the Gold package at $99 per month, and the Platinum plan at $199 per month.
Setmore
Setmore receives nearly perfect starred reviews across most review sites, and for good reason. This cloud-based app is not only an easy-to-use scheduling tool with an intuitive drag-and-drop function, but it comes with additional team-management features, too.
Key features include:
- Assign a staff member, service, and client notes to each appointment
- Staff members can manage their own calendars
- Send customers and staff customizable appointment reminders via SMS and email
- Accessible via browser or smartphone
- Schedule classes with multiple customers
- Accept online payments with Stripe integration
- Integrations with social platforms like Facebook, Instagram, and Slack
- Syncs with Google, Outlook, and Office 365 calendars
Price: Free
Setmore is a free appointment scheduling and payments platform that allows you to create a public-facing booking page. The free account supports up to 20 staff calendars and logins so your team can begin booking meetings. And you can send automatic appointment notifications to people who book time with you.
2. Square Appointments
As a leader in small business payment processing solutions, it shouldn’t come as a surprise that now Square is breaking into the appointment booking software market.
Square Appointments offers individual or small teams of service providers the intuitive, streamlined technology they’ve come to expect from their Square POS. Some of those user-friendly features include:
- Customers can book online only during the times you set, with time automatically opened or blocked off from your synced Google calendar
- Automatically send reminder emails and texts to clients
- View employee schedules across multiple locations
- View customer history (including purchase history and any notes)
- Embed booking widget to your website and social platforms
Price: Free for individuals, $50 + 2.5% + $0.10/month for 3-5 calendars, $90 + 2.5% + $0.10/month for teams of 6-10 calendars, contact for pricing of 11 or more calendars.
If you’re looking for a flexible booking and payment platform, Square Appointments is worth your consideration. Through Square Appointments, you can set up a free customer booking website, activate automated text and email reminders, charge cancellation fees for no-shows, and accept integrated payments from within one platform.
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