Starting a business is a big enough challenge by itself, but there’s a slew of other questions that need answering as well. How do I set up an office? And how do I keep expenses under control? What about the legal aspects? A lot of these questions can be answered by apps. In this post, we’ll look at two dozen apps to help you manage all the different aspects of your company.
Cloud Computing Apps
Running a small business usually requires delegating tasks to several talented people — think designers, copywriters, project managers, your significant other. If you don’t have the right tools to keep everyone on the same page, it’s easy to miscommunicate. The following apps will help you share files, organize ideas, and stay up-to-date on your team’s to-do lists.
1. Google Workspace
Google Workspace (formerly G Suite) lets you port files among PCs, tablets, and smartphones. The standard package comes with 30 GB of online storage per user with options to upgrade to unlimited. And it allows you to create docs, spreadsheets, presentations, drawings, and more.
Key Features:
- Offers a popular set of intelligent business apps
- Stops the need to use different apps for basic business functions
- Provides professional and ad-free business email experience.
Price: Plans start as low as $6 per user per month.
Related: How to Sign up for G Suite in Your DreamHost Panel
2. ShipStation
If you sell and ship products online, you need a time-saving e-commerce solution to streamline your shipping. Cloud-based ShipStation is simple to use and allows you to process online orders, get order alerts, print shipping labels, track shipments, and more.
Key Features:
- Works with most e-commerce platforms, including WooCommerce and Shopify
- Streamline the order processing system to fit your business’s needs
- Create custom shipping labels that show off your brand
Price: Plans start at $9 per month
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3. SurveyMonkey
Stop guessing what your customers want, and ask them yourself. With SurveyMonkey, you can create surveys to measure user engagement and get anonymous customer feedback on your products, pricing, website, and any unmet needs of your target market. Build simple or more complex surveys, and find tips on the SurveyMonkey website about question types and how to word them. Survey creation is collaborative, and results and reports can be viewed by different team members without sharing login information.
Key Features:
- Create surveys from a template and brand with your own business colors and logos
- Review survey results as they come in from any device
- Send your surveys out into the world via your website, email, social media accounts, and more
Price: Freemium, with advanced packages starting at $32 per month (there are discounts for students and educators)
4. FreshBooks
This cloud accounting software will make your invoicing (and more!) quick and simple. With FreshBooks, you can create and personalize invoices, and set up automatic billing. You can also track business expenses — and create a minute-by-minute record of how you spend your time for a real eye-opening accounting of your productivity.
Key Features:
- Accessible from any and all of your screens
- Accept credit cards on your mobile device
- Converts estimates into invoices
Price: $15/month for five clients; Free Invoice Template downloads
5. Dropbox Business
Dropbox Business is a cloud computing app that allows you to sync files and folders across various platforms. The mobile app gives you access to all your files on the go and offers plans for really small businesses — we’re talking just three users.
Key Features:
- Offers cloud storage of all important files
- Prevents lost files
- Provides flexible storage plans
Price: Starts at $12.50/month for 3+ users
6. Microsoft OneDrive
Microsoft OneDrive allows cloud storage and file sharing through synced folders. You can view and edit OneDrive files from any smartphone or tablet with the OneDrive mobile app. Though it works for both Macs and PCs, additional services like settings backup and automatic photo upload are reserved for Windows 8 and Windows Phone users.
Key Features:
- Offers convenient file sharing
- Stops lost folders and files
- Provides easy collaboration tools
Price: Starts at $5/month per user
Related: How to Choose the Best Cloud Applications
7. Unifyle
Unifyle is a cloud storage management solution that pairs with other storage services like DropBox, SugarSync, Access Box, and more. It also organizes email from different providers, allowing you to view, send, and search across accounts.
Key Features:
- Pairs with top-of-the-line apps
- Stops security breaches
- Provides virtual file management
Price: Free
8. Evernote
Evernote can help you capture and remember all the brilliant ideas you come up with while on the move. It’s available on multiple platforms and allows you to store your ideas by voice, text, or photo. You can search your notes by keywords and tags.
Key Features:
- Offers quick Google sign-in
- Stops you from losing your best ideas
- Provides on-the-go note taking
Price: Free for basic plan; upgrade to a business account for $14.99 per user per month
9. DocuSign
DocuSign allows you to easily collect signatures online or via a mobile device. This is the perfect tool for collecting necessary information from clients and remote employees.
Key Features:
- Offers rapid app development
- Stops inconvenience of collecting signatures in person
- Provides powerful integrations with Salesforce, Google, Microsoft, and more
Price: Starts at $10/month
10. Polaris Office
Polaris Office is a good mobile alternative to Apple’s iWork suite or Microsoft’s Office Suite for spreadsheets and docs. It allows you to read and edit docs via the mobile app.
Key Features:
- Offers outstanding compatibility to view and edit all documents
- Stops increase on costs related to purchasing an office suite
- Provides mobile and desktop access
Price: Pro plans start at $5/month
11. SOS Online Backup
SOS Online Backup automatically backs up your files online and provides military-grade encryption.
Key Features:
- Offers secure online backup
- Stops loss of files
- Provides 100%privacy
Price: Starting at $4.99/month
Cloud Computing apps truly are the way of the future when it comes to making sure your team has secure access to the right information.
Related: Safeguard Your Site with 13 of the Best Security Plugins
Communication Apps
Whether you’ve got a team of part-time workers or remote freelancers, it’s vital to have a way to stay connected. Here are some of the top tools to make virtual communication easy.
12. Slack
Slack is one of the most popular communication apps on the market. With Slack, you can create different communication channels, send group messages, and even break off into one-off meetings within a slack channel.
Key Features:
- Offers easy communication between teams
- Stops confusion among team members
- Provides targeted channel communications
Price: Freemium
13. Fuze
Fuze is a great communication app for times when a simple chat isn’t enough. Fuze is a video conferencing tool that works across all platforms and devices. No matter where anyone is on your team, they can hop on Fuze and make it to your meeting on time.
Key Features:
- Offers user training and materials
- Stops remote employees from missing meetings
- Provides “go-live” transition support
Price: Varies per plan — contact Fuze for more information
14. Skype
Skype is a trusty app for simplifying team communication. Skype allows you to chat with team members from any location. And since the app is so popular, you can rest assured that your team members and clients will know how to use it.
Key Features:
- Offers trustworthy calling, chatting, and video conferencing
- Stops loss of easy collaboration
- Provides free calls to friends
Price: Freemium
Of course, you could just pick up the phone to sync with your team members and clients, but if you really want to stay connected, these platforms make it easy to build open communication right into your workflow.
Related: 6 Reasons Why Your Small Business Needs to Get Online
Finance Apps
As a small business, the last thing you want to do come tax time is scramble around looking for crumpled receipts. Make sure you invest in one of the following finance apps. You’ll be glad you did come April 15.
15. Quickbooks
Quickbooks connects to your business bank account, PayPal, and Square (plus thousands more) and uploads real-time data to help you keep tabs on your company’s financial well-being. You can even use this accounting app to track expenses and upload pictures of receipts from your phone — a definite boon when tax season rolls around.
Key Features:
- View profit and loss reports
- Track unpaid invoices
- Pay employees
Price: Starts at $7.50/month for freelancer plan
16. Expensify
There are plenty of expense trackers out there, and Expensify is one of the simplest. It keeps track of expenses and mileage via multiple platforms. Receipts can be scanned and uploaded. Expenses can be submitted to employers by a click of a button. It can also read and import expenses from a linked bank account or credit card.
Key Features:
- Offers top-notch integrations
- Stops confusion at tax time
- Provides help with expense tracking across several industries
Price: Contact Expensify for more information
17. Abukai Expenses
With Abukai Expenses, you just snap a photo of your receipts with a smartphone, and the info gets entered into the tracking app’s interface. You can also take a photo of a map or itinerary to calculate and report mileage.
Key Features:
- Offers easy record-keeping of receipts
- Stops messy receipt tracking
- Provides multiple expense tracking at one time
Price: Freemium
18. InDinero
InDinero syncs with bank accounts and credit cards to predict future cash flow based on current trends and past expenses.
Key Features:
- Offers excellent bookkeeping services
- Stops the need to invest big in bookkeepers
- Provides tax services for small businesses
Price: Starts at $300/month
19. Time Doctor
This time tracking app records billable hours, workers’ time on the clock and on projects. The app estimates that it can increase your workplace productivity by 22%.
Key Features:
- Offers screenshot monitoring
- Stops payroll confusions
- Provides powerful reporting tools
Price: $10/user per month
If it’s your goal to get your finances in order before Uncle Sam comes calling next April, these apps can help.
Travel and On-the-Go Networking Apps
As a small business owner, chances are you find yourself on the road (or up in the air) more often than you imagined when you first started your business. Travel is expensive, and it can be difficult to stay on top of all the details. Unless you have the right scheduling app to help you, that is.
20. TripIt
TripIt allows travelers to keep business trip arrangements, itineraries, and information together all in one location, including meeting times and flights details. It also corrals weather forecasts, maps, and directions.
Key Features:
- Offers a master itinerary for every trip
- Stops travel hiccups
- Provides access plans from anywhere on any device
Price: Freemium
21. Inigo
No more carrying stacks of business cards. Inigo is a networking app that allows you to create and share a virtual business card by tapping your smartphone with someone else’s.
Key Features:
- Offers easy sharing of business cards
- Stops business cards from getting lost
- Provides a real-time networking solution
Price: Freemium
When it comes to business travel and networking on-the-go, you can either fly by the seat of your pants or download these apps. We know which option we’d prefer.
Operations Apps
Do you find you need help with daily business operations? You’ll be happy to know there are several apps on the market to help automate your processes and stay organized.
22. Upward
As a small business owner, you’ve got your hands full with a long to-do list — and Upward sets out to make one of those tasks less painless: hiring. Whether your hiring needs are constant or sporadic, this app makes it quick and easy to post job listings, sort through applicants, and save and search resumes.
Key Features:
- Post your listings on 100+ job platforms with a single click
- Communicate directly with applicants via Upward’s messaging platform
- Manage and rate candidates all in one place
Price: Starts at $50/job listing
Related: How to Make a Professional Resume Website (In 7 Easy Steps)
23. Vivial
Vivial is a business marketing app. Vivial allows users to build online branding through social media, websites, local directories, and email newsletters. The service also automatically updates the Google Places listings for brick-and-mortar business users.
Key Features:
- Offers easy website optimization
- Provides local search optimization
Price: Contact Vivial for more information
24. Asana
Asana is a collaborative information manager that’s way easier to use than standard — and more complex — project management software. It allows app users to manage both work and personal projects in one intuitive interface.
Key Features:
- Offers easy collaboration
- Stops miscommunication on task due dates
- Provides project management tools
Price: Freemium
Related: 36 Brilliant Blogging Tools to Help You Write Better, Publish More, and Increase Traffic
25. Square
Square allows businesses to take credit card payments through mobile devices and charges no start-up or monthly fees. Instead, it simply takes a percentage of each transaction.
Key Features:
- Offers credit card processing from anywhere
- Stops the need for cash-only
- Provides free card reader
Price: Starts at 2.6% + 10¢ per transaction
26. LogMeIn Pro
LogMeIn Pro is an Android app that allows you to log in remotely to perform administrative functions on other PCs. There’s also a Mac version: LogMeIn for iOS.
Key Features:
- Offers 1 TB file storage
- Stops loss of administrative functions
- Provides remote printing
Price: $30/month for two computers
27. KoolSpan TrustCall
KoolSpan TrustCall is a smartphone app that encrypts phone calls and text messages without the need to buy custom devices.
Key Features:
- Offers encrypted phone calls
- Stops security breaches
- Provides encrypted messaging
Price: Contact KoolSpan for more information
28. Podium
Podium is a marketing tool that can help you collect online reviews and testimonials through text messaging. After all, the more people who are talking positively about your business, the more customers will come your way.
Key Features:
- Offers easy Google review collection tool
- Stops disruptions in review collection methods
- Provides access to leaving reviews through text messaging
Price: Contact Podium for more information
Don’t let your operations slip through the cracks. Instead, invest in the right tools to keep your business on the track.
Email Apps
Email marketing yields the highest return on investment of any other marketing effort. In fact, some reports indicate a $44 return for every $1 spent on email marketing. As such, it’s important to make sure you have the right tools for the job.
29. Campaign Monitor
Campaign Monitor is an email marketing tool that will help you build your subscriber list, create beautiful email templates, and automate your marketing messages. Campaign Monitor also integrates with other business software like SalesForce and GetFeedback.
Key Features:
- Offers email automation
- Stops gaps in data collection with excellent reporting
- Provides proven template design
Price: Freemium
30. MailChimp
MailChimp is similar to Campaign Monitor in that it helps you easily boost your subscriber list, send out messages, automate your email campaigns, and create beautiful newsletters. MailChimp also has excellent e-commerce platform integrations like Shopify, WooCommerce, Magento, and more.
Key Features:
- Offers drag-and-drop email building
- Stops companies from losing touch with subscribers
- Provides email marketing automation
Price: Freemium
If your email marketing game is tired, use one of these apps to start growing your subscriber list with a regular newsletter.
Best Small Business Apps for Accounting and Finance
Managing your business’s accounting is probably one of the most important—and also most complex—responsibilities associated with running a business. These four small business accounting apps, however, can help you organize and perform your basic bookkeeping tasks, including everything from invoicing, expenses, payroll, and more.
1. QuickBooks Online
One of the biggest names in the accounting world, QuickBooks Online is simple, powerful, and everywhere. (In fact, many of the apps on this list integrate with the QuickBooks software in some way.) Resources abound on how to get started with it if you’re not familiar.
From tax accounting to payroll, profit analysis, and inventory management, QuickBooks can do it all—depending on which version you’re paying for. Whether you’re a one-person business or a growing startup, QuickBooks Online has a version and a price point that will fit your needs. Plus, with whatever version you choose, you’ll have access to the mobile QuickBooks app, which is one of the top-rated small business apps on the Apple App Store.
With the QuickBooks mobile accounting app, you can create invoices, track miles, manage expenses, and more—and all on the go.
Image source: QuickBooks
2. FreshBooks
For an accounting application with a focus on invoicing, lower prices, and one of the best mobile accounting apps on the market, you might use FreshBooks. With the FreshBooks online software and mobile app, you can oversee your cash flow, expenses, invoices, and more—plus, receive top-notch customer service with all plans, at no additional cost.
3. Wave
Wave is one of the only truly free accounting software systems—allowing you to use their online-based platform, mobile invoicing app, and mobile receipts app without paying anything for a subscription.
The Wave accounting app is great for small business owners just starting out—and, they offer payments and payroll paid add-ons to give you the opportunity to extend your functionality within a single application.
4. Expensify
Although Expensify serves a more specific purpose than any of the other three small business management apps above, it can play a particularly useful role in organizing your finances.
With Expensify, you can scan receipts and process employee expenses easily and on the go, whether you have an iPhone or Android smartphone. Plus, Expensify can integrate with QuickBooks, Xero, and a variety of other small business apps.
Best Small Business Apps for Managing Inventory
If you’re a product-based business, an inventory management app can help you track your stock, make purchase orders, and ensure your sales process runs smoothly from beginning to end. Here are three top options to consider:
5. SOS Inventory
SOS Inventory is designed to make inventory tracking, order management, and manufacturing easier. SOS Inventory integrates with both QuickBooks and Shopify and can be used on desktop, tablet, or mobile. With this app, you can manage inventory in more than one business location, track your items according to a number of different attributes (like serial number and cost history), and create tickets and packing slips, among other features.
Although the mobile app is included for free with a software subscription, you will have to pay a monthly fee to access this inventory software. Plans for SOS Inventory start at $39.95 per month.
6. Delivrd
With Delivrd, you can access an online-based inventory management application for free. Using Delivrd, you can create a product catalog; count, receive, and issue stock; enable stock level alerts; and access your inventory transaction history.
Plus, if you’re looking for additional features, you can choose from either of Delivrd’s paid plans, starting at $49.99 per month per user. It’s important to note, however, that Delivrd is a web-only service and does not offer a separate mobile app.
Image source: Delivrd
7. Sortly
The Sortly inventory management app gives you the best of both worlds. Sortly can be used through the web platform, as well as using their mobile small business app on your smartphone or tablet.
With Sortly, you can maintain your catalog with custom notes and tags, look up barcodes, and use the built-in scanner—all as part of the free version of the software. For greater capabilities, you can elect to purchase either of Sortly’s paid plans, which start at $39 per month.
Best Small Business Apps for POS and Payments
Whether you’re a fast-casual restaurant or contracted photographer, a payment app is essential to ensure that you get paid promptly and that your customers can pay you in the way that works best for them. Plus, if you want to manage your payments within the same application as other processes—such as orders, inventory, loyalty programs, and more—a full POS system will allow you to do so. Check out these three flexible payment platforms and what they can offer your business:
8. Square
You’ve likely heard of Square, as this POS provider largely changed the world of small business apps—and has improved how businesses process credit card transactions.
This being said, whether you need a full POS system or a simple mobile POS and card swiper, Square is going to be one of your top options. Square offers multiple software and hardware solutions—but for the most basic version, you’ll only pay 2.6% + $0.10 for every in-person payment you accept.
9. PayPal Here
Another point of sale business app, PayPal Here can process credit cards, checks, and invoices on your phone. Unlike the Square POS app, which offers more expansive features like inventory and order management, PayPal Here provides the simplest and easiest way to accept payments on your phone—and only charges 2.7% per U.S. card swipe.
An important point to note, however, PayPal Here works through your PayPal account, as opposed to your bank account, so you’ll need to make sure you’re synced up properly to use this payments app.
Image source: PayPal
10. QuickBooks GoPayment
Intuit’s version of Square and PayPal Here, QuickBooks GoPayment lets you swipe a card, scan it with your phone camera, or key-in details to accept payments from customers. With this app, you can also review your analytics data, monitor your best-selling items, and even connect with your Apple Watch.
QuickBooks GoPayment directly integrates with QuickBooks, TurboTax, or Mint—and you only have to pay for payment processing (2.4% + $0.25 for in-person payments and 3.4% + $0.25 for keyed-in payments).
Best Small Business Apps for Time Tracking and Team Management
Managing a team can be difficult when you have multiple employees, different schedules, and other responsibilities on your plate. Therefore, you might benefit from one of these scheduling, HR, or time tracking apps—any of which can help your team run much more smoothly.
11. TSheets
For a time tracking app from QuickBooks, you might look into TSheets. TSheets allows you to track time on any device, streamline payroll and invoicing, manage time-off requests, and receive real-time reports.
Plus, TSheets can integrate with other small business apps in addition to QuickBooks—including Sage, Xero, Square, and more. This being said, however, TSheets will require a paid subscription, but plans start at only $20 per month, plus $8 per user per month.
12. Gusto
For a more full-service payroll and HR app, you might consider Gusto. Gusto’s platform allows you to manage payroll, benefits, and compliance—plus, you can calculate and file payroll taxes (at state and federal levels), track sick days and vacation time, and more.
Gusto is available via monthly subscription (which includes their free mobile app) and pricing starts at $39 per month, plus $6 per month per person.
13. Teamdeck
This resource management software allows you to check team availability, schedule resources, and track working time and days off within one application. Customizable reports can also be generated within Teamdeck to help you oversee your team’s performance and track the KPIs of your choosing.
With online software and corresponding mobile app, Teamdeck is a pay-per-user platform with pricing as low as $3.99 per team member per month.
Image source: Teamdeck
14. HotSchedules
For a strictly mobile-based employee scheduling app, you might look into HotSchedules. HotSchedules (now part of Fourth) is available for both Android and iOS devices and can be used to assign and manage employee shifts, time-off requests, and calendars. HotSchedules is particularly useful for restaurants and other food-service businesses.
This scheduling app is one of the top business applications on the Apple App Store and can be downloaded (with a corresponding account) for $2.99.
Best Small Business Apps for Communication
Whether you need to talk within your team or with clients, one of these communication apps can facilitate that process for your business. Plus, with productivity tools like these, you’ll find added features—like group organization options, video meeting capabilities, and more—that you don’t get from just texting or sending an email.
15. Slack
This productivity app makes instant messaging work-friendly. Instead of holding unnecessary meetings or typing twice as many emails, you can just shoot a message over to one of your employees—and get an answer just as fast—whether you’re using your computer or mobile device.
With a free option and premium versions with additional features, Slack is well worth trying, especially since they claim to increase productivity by 32%.
16. GoToMeeting
If you’re managing a remote team or simply use video conferencing frequently, GoToMeeting may just offer the best solution for your needs.
You can host unlimited meetings with HD video, use screen sharing, add a dial-in conference line, integrate with Office 365 or Google Calendar, and more—just with the basic version of GoToMeeting. You can use GoToMeeting on your computer or mobile device and the basic plan costs only $12 per month.
Image source: GoToMeeting
17. Skype or Microsoft Teams
Among video and chatting small business apps, Skype is still one of the most well-known options. With Skype, you can send texts, share files, display your screen to others, include up to 25 other participants, and more.
Plus, Microsoft now offers Microsoft Teams (which replaced Skype for Business), the business-specific version of this app, which allows access to basic features within the free version and greater capabilities with either of the paid plans.
Best Small Business Apps for Customer Relationship Management
It can be tricky to manage your customer relationships, especially as a smaller business with limited resources and funding. Therefore, if you’re looking to facilitate a loyalty program or maintain customer profiles, one of these small business apps may be able to help.
18. Belly
You can use Belly to create a customized customer loyalty program.
You can design your points program based on what customers prefer, plus gain the added capabilities of email, social media marketing, and analytics software. You can manage your Belly account online or using their mobile app—pricing, however, starts on the expensive side, at $129 per month.
Image source: Belly
19. Spendgo
With Spendgo, you can create customer loyalty and marketing programs whether your customers visit your store, shop online, or use their smartphone. Spendgo allows you to develop a points-based rewards program, push promotions, and even reach customers via text or email.
Spendgo can integrate with top POS, ecommerce, and marketing platforms and is available in three different plan levels. You will, however, have to contact Spendgo directly for a pricing quote.
20. Salesforce
Salesforce is perhaps one of the biggest names in CRM platforms—used by small and big businesses alike, all over the world. The Salesforce platform allows you to track and manage customer profiles across departments, develop personalized marketing plans, respond to customer issues, and more.
You can use Salesforce online and the mobile app with plans for small businesses starting at $25 per user per month.
21. Nimble
Similar to Salesforce, Nimble is a CRM software that allows you to manage customer relationships by maintaining contacts, connecting to social media, sending marketing and outreach messages, and more. You can integrate Nimble with G-Suite or Office 365, as well as a number of other popular platforms.
Like Salesforce, Nimble includes online software and mobile app—pricing, however, is more affordable, at only $19 per user per month (billed annually).
Best Small Business Apps for Project Management and Organization
Finally, you never want to forget about the basics—staying organized, creating a workflow, crossing tasks off your to-do list, and anything else involved in your basic responsibilities as a business owner. Check out these project management and organizational business apps to streamline your processes and increase your efficiency.
22. Trello
If you’re managing more than a few employees and need to implement larger, more complicated processes, Trello is a good option.
This card-based system lets you easily create, assign, monitor, update, and complete different tasks—it’s a great way to make sure everyone is as productive and efficient as possible. Plus, Trello integrates with other small business apps like Evernote, Slack, and more.
Trello can be used online or on your mobile device and offers an unlimited free version, as well as paid options.
Image source: Trello
23. Asana
Another workflow management app, Asana takes a slightly different approach. Instead of visual cards, like Trello, Asana uses a highly customizable list format that you can design however you like—but the fundamental idea is the same: Using a specific system to manage your tasks will improve productivity for your entire team.
Like Trello, you can use Asana on both computers and mobile devices, with a Basic free version or with either of their paid plans.
24. Basecamp
Basecamp organizes your project into six categories, not one to-do list like Trello and Asana. With the Basecamp app, your project or team can access a chatroom, a message board, a documents and images bank, a task list, a calendar, and a recurring check-in system. Although this app operates within a slightly different philosophy of workflow management, it might be right for your team.
Basecamp offers a limited, but free, version of their small business management app, as well as an unlimited Basecamp for Business at a flat rate of $99 per month.
25. Evernote
Finally, if you need a simple note-taking application, you’ll want to look into Evernote. If you just want to keep yourself organized, you can use the basic free version of Evernote which allows you to create to-do lists, take notes, and share your notes with others.
On the other hand, if you want to use Evernote to manage projects, workflows, and deadlines across your entire team, you can look into Evernote for Business (which will cost $14.99 per user per month).
Conclusion
Business is business, it doesn’t matter if you are just starting your business or have been in business for many many years, you will always looking for better ways to improve your productivity. Apps are the greatest things ever, unless you are dealing with apps that are less than adequate because let’s be honest, there are a lot of apps out there. Thankfully, the internet makes it easy to get to know about awesome apps so here are some awesome apps!