Planning things and managing your time is a daily struggle for many of us. If you struggle with this problem it can be overwhelming to schedule something quickly and efficiently.
We use different appointment scheduling software to schedule appointments, meetings, and events easily. If you want to find the best online appointment booking software, here is a list of the top 16 online scheduling & iCalendar web apps we recommend most.
SimplyBook Me
SimplyBook Me is a free service where you can customise the add-ons you require. Most of the add-ons are paid services, but if you are searching for a simple, free appointment scheduling service, then SimplyBook me is certainly worth looking at.
There is a mobile app for managing your appointments. You can also integrate SimplyBook Me with your Facebook page or Instagram account so your customers and clients can schedule appointments through it.
Reminders are customisable, so you can set a reminder of an appointment for the time you want your clients to be reminded. Most services only offer a 24-hour reminder; with SimplyBook Me, you can set your reminder schedule.
HoneyBook
HoneyBook is world-class scheduling software with a strong handle on bookings and client management and the sales and operational processes of an administrative back end.
It knocks it out of the park when it comes to booking appointments. HoneyBook’s client interface is clean and straightforward, can be branded to match your company’s site, and syncs with your calendars to ensure accurate and efficient scheduling.
From there, it collects client information, tracks appointment history, and stores all communications in one easily accessible place. You can even set up highly detailed workflows to send clients automated reminders and instant confirmations, and you can trigger internal administrative tasks based on client events.
HoneyBook streamlines your admin operations. Source:
HoneyBook software.
HoneyBook shines in many categories besides its exceptional scheduling services. From a financial standpoint, you can invoice clients electronically and track payments all from the app. You can also transfer funds into your account instantly. HoneyBook accepts credit, debit, and bank transfers.
From an operational standpoint, HoneyBook lets you initiate and store contracts, set up workflows, and customize reporting. Each task and ability is connected, so you never lose information or context.
The onboarding process is thorough and helpful. HoneyBook takes the time to set up your account for brand cohesion and ease of use. While the whole experience is very user friendly, they also offer an extensive resources database and live help 24/7.
Thanks to all its features and intuitive nature, HoneyBook is an excellent software choice.
Doodle
You’re probably already familiar with this online meeting scheduling tool, as many people use its free version. With a simple interface, Doodle lets you set your availabilities for a specific group meeting, and allows every participant to choose their preferred dates. With the paid version, you can automatically create a meeting in everyone’s calendar at the chosen time.
Rally
Similarly to Doodle, Rally lets you create a poll, where the participants decide on the best time for the meeting. Apart from being completely free to use, Rally’s added bonus which put it on our list of best meeting scheduling tools for 2021 is the comment box on the poll page. This allows the participants to discuss the meeting details and talk about the agenda beforehand.
NeedToMeet
Yet one more on our top online scheduling tools that lets your attendees know your availabilities. Instead of creating a poll like the previous apps on this list, NeedToMeet lets you block the hours you prefer in your calendar and send the options off. Then, you can book the meeting that gets the most votes. You can use their free account, but if you want the Outlook integration, you will have to pay.
TimeTrade
For administrators (and some retail and service-based businesses) that prioritize structure and efficiency, TimeTrade offers a solidly built and operationally efficient scheduling system.
It specializes in bookings of all kinds — internal team meetings, one-on-one appointments, and web video meetings — using time blocking and smart scheduling matches to pair appointment requests to the best-suited providers.
Designed to be your CRM’s best friend, TimeTrade seamlessly syncs existing customers and prospects in your sales funnel to facilitate customer tracking and information gathering.
It has limited customization options, but that makes the setup process even faster. The interface is clean and uncluttered, so you can easily view calendars, appointment information, and reports.
From a customer’s point of view, the booking process is simple. The forms are concise. After booking, clients can even get automated reminder emails to ensure they do not forget their appointments.
Customers can easily see open time slots to book appointments. Source: TimeTrade software.
There have been occasional page-loading issues stemming from some Java code, but for the most part, TimeTrade is a smooth experience. Automatically optimized for all devices, you can check your bookings from your mobile or laptop.
It offers two custom pricing packages and two base levels ($6.50/month per user and $29/month per user) with increasing levels of features. When it comes to support, TimeTrade has a full online library of docs and videos and a 24/7 customer support team.
Calendly
Some meeting scheduling apps are more about keeping your calendar organized; making sure you don’t double-book or spread yourself too thin. Calendly is on our list of meeting scheduling tools for 2021 as it’s an easy and user-friendly solution to allow people a window into your availabilities. With a custom URL, people can book an appointment with you, which will integrate with your Google or Office 365 calendar. It sends automatic reminders before the appointment, reducing no-shows — which makes it a great tool for sales, as well as HR. It also allows for group scheduling.
Pick
While everyone on your team needs to be using both Pick and Google Calendar for this solution to work, it’s well worth it. This app will schedule a group meeting by automatically scanning your team’s Google calendars to find availabilities, and then send you a list of options. You can also invite everyone directly from the app, which rightfully earns it a spot on the meeting scheduling tools in 2021.
ScheduleOnce
If your team mainly works remotely, ScheduleOnce is a must-have. With timezone recognition, this online meeting scheduling tool will ensure that you never have to attend another 6 am catch-up with Australia. It also offers several comprehensive features for teamwork for customer-facing scheduling, such as pooled availability, round-robin assignment, as well as reporting.
Assistant.to
While only allowing one-to-one meetings, Assistant.to is still one of the most used meeting scheduling apps out there. It’s easy to use as a Google Chrome extension, and it’s free for Gmail. You start by blocking the times you’re free on your calendar. Your participants can then choose the best time for them and by that confirm the meeting. The solution also remembers your most common locations and availability, as well as sends notifications.
CalendarHero
Next on the list of top online scheduling tools, we have two AI-based meeting scheduling apps. CalendarHero boasts several scheduling options for 1:1, group, and remote meetings, including scheduling links, an AI assistant for your inbox, and a standalone web scheduler. With CalendarHero, your invitees can book time using your real-time availability, or CalendarHero can send automated meeting requests for you. It sends your invitees automatic reminders, helps you balance your time with daily meeting limits, and keeps you on track with meeting briefings. To simplify remote scheduling, CalendarHero has 10+ direct video integrations, including Zoom, Webex, and Microsoft Teams, and adds conferencing details to your calendar events without you having to do a thing.
Clara
This is definitely not the cheapest option for the best meeting scheduling tools for 2021 but by far the most advanced. Clara is the closest to a human assistant that you can get, with the ability to learn your scheduling patterns and preferences — such as meeting durations, locations, times of the day and more. The future is already here.
Cogsworth
Cogsworth is an online appointment scheduling and booking software designed to help businesses create booking pages and accept appointments from your customers. The Cogsworth platform caters to all service businesses such as doctors, schools, auto, repairs, beauty therapists, spas, gyms, clinics, pet services, restaurants, universities, child care providers, financial advisers, consultants and more.
MeetFox
MeetFox is more than just a scheduling tool. You can schedule appointments, host in-browser video calls, charge for your meetings, bill clients with automatic invoicing, and process instant payments. MeetFox is highly customizable and can be completely white-labeled. You can create a professional booking page with your own logo and brand colors, customize confirmation emails, and embed a booking button into your email signature. MeetFox is popular with freelancers and startups that want an all-in-one solution that saves time and helps them automate their workflow.
10to8
10to8 is a cloud-based appointment scheduling software that saves time and eliminates frustration by automating scheduling and managing appointments.
Just set your availability and preferences, and clients schedule their own appointments online. 10to8 then assists with confirmation, reminders, keeping track of client information, and following up with requests for customer reviews.
You can embed your 10to8 scheduling page on your website and feature your 10to8 link in emails and social media. With a wide range of branding options, you can easily customize the scheduler to align with your brand.
10to8 syncs with your calendars and integrates with business apps like Zoom and Salesforce. Through Zapier, you’re able to integrate 10to8 with over 1,500 additional business apps, seamlessly incorporating it into your existing workflow.
Setup is intuitive, with clear and straightforward directions. Once setup is complete, 10to8 requires little to no management on your part. Additional features include the ability to send personalized email, SMS, and voice call reminders and trigger them based on time or service type.
You can also request reviews and create email campaigns directly through 10to8. The software provides reporting on attendance, no-shows, staff performance, and more.
10to8 allows you to create multiple appointment types, customize your scheduling page, track analytics, and more. Source: 10to8 software.
10to8 offers five payment plans, beginning with a forever free plan. The paid plans range from $12 per month to $50 per month. If the standard paid plans don’t accommodate your business needs, the Enterprise plan allows you to create a custom solution with varying prices.
The Enterprise plan offers both online and phone support, but all other plans include online support only. Online support is available during business hours. Other forms of support include 10to8’s Quick Start guides, onboarding video, and FAQ articles.
10to8 functions like an extremely organized and reliable assistant, managing every aspect of scheduling from start to finish. If you’d like to save time, avoid email ping-pong, and reduce appointment no-shows, 10to8 could be the solution for you.
Conclusion
Calendars are great scheduling tools, especially when used to book appointments or meetings. If you want to be successful with your business, an appointment scheduler can help you achieve this goal.