A free appointment scheduling software is an essential tool for all businesses. Whether you are a small, local business or have multiple locations, online appointment scheduling is essential.
Your customers are looking to book appointments with your company 24/7. If they can’t contact you by phone (or chat), then your customer satisfaction levels will reach new low-points. So, here are the best out there:
10to8
- Usability – Excellent
- Online Booking – Very Good
- Software Integration – Excellent
- CRM – User Friendly
10to8 is one of the best Appointment Scheduling software that you can try in 2021. The software was built in 2014 and has been loved by millions of users since then. Organizations like Autodesk, Mercedes-Benz, and Yale University are dependent on this software for their appointment scheduling and organizing calendars. The software is compatible with Android, iOS, Windows, MacOS, and can easily sync with Google Calendar, PayPal, WordPress, Weebly, and more. Avail up to 100 appointments per month for free or upgrade for unlimited appointments.
Additional Features
- Dual staff logins with the free version
- Customized two-way client interaction system
- Class-leading software integration
mHelpDesk
Client scheduling
mHelpDesk is a leading field service automation program that helps small to mid-sized businesses address and solve their biggest pain points, from manual, cumbersome businesses processes and paper-based systems to double data, in order to streamline, improve and scale their efforts.
mHelpDesk is an all-in-one solution that enables field service companies to manage everything from lead and customer management, jobs and work orders, scheduling and dispatching, estimates and invoicing, field techs, staff and customer communication, even customer payments – all while out on the field on our mobile app. Used by over 20,000 service professional customers from around the world, it is the #1 rated field service app in several third-party review sites.
Features
- Lead management (CRM): Increase your win-rates by up to 70%
- Estimates and quotes: Create re-usable estimate templates or choose from items in your preset price list.
- Workflow management: See the progress of every job out in the field in real-time.
- Mobile estimates: Fully customizable and reusable templates.
- Scheduling and dispatching: View all of your team’s schedules in a single, easy-to-use color-coded view.
- GPS tracking: Log into mHelpDesk and see the location of each field tech on a map.
- Mobile app: The mHelpDesk mobile app lets your team take all of the best parts of mHelpDesk on the go.
- Job management: Jobs that fall under the rules you’ve set will be assigned to the right team member.
- Payment processing: One of the most affordable and easy-to-use payment processing solutions for the service industry
- Mobile scheduling: Schedule from your mobile device, and access your schedules on or offline.
- Invoices: Create invoices and bill from your truck, office or anywhere via a computer or with our mobile app.
| Target audience | Pricing | Clients |
| Small to mid-sized field service companies | Free trial available. Prices are based per user. (See pricing options.) | H.O. Electric, Walls by Design, Front Range HVAC, Awesome Homes, Encompass Inspections |
Appointy
- Usability – Excellent
- Online Booking – Very Good
- Software Integration – Excellent
- CRM – User Friendly
Appointy is one of the top Appointment Scheduling software solution providers that offers 100 appointments for free and followed by Growth, Professional, and Enterprise plans. The app can sync well with Google Calendar, Zapier, automatic reminders, payment supports with stripe, PayPal and more.
Additional Features
- Compatible with Windows, MacOS, Android, iOS and more
- Multiple staff login with professional plans to view reports, lookup customers & more
- Free package with Zapier integration allows hundreds of app to connect
- Create and manage bookings right from Google Calendar
Square Appointments
- Usability – Very Good
- Online Booking – Excellent
- Software Integration – Excellent
- CRM – Excellent
Square is a leading company based out of San Francisco majorly doing business in financial services, merchant services, and mobile payments? It offers a lot of services under its roof FREE for one user. If you are looking for appointment scheduling software for self, you can avail benefits like unlimited appointments, fully-functional CRM, multiple booking windows, integration of other Square software including a point-of-sale system. These intuitive features make it the best free appointment scheduling software available for 2021.
Additional Features
- Book directly from Google, Instagram, other Apps or Website
- Avail premium service and features completely FREE for individual
- Configure necessary prepayments or cancellation charges on CRM
- Cloud-based calendar sync with multiple software utilities
MyTime
Client scheduling
MyTime is an online appointment booking software and scheduler that is built for your business. It’s a little bit of everything, an appointment calendar, client manager, and communication center.
Scheduling appointments are made easy. Access and manage your schedule from anywhere at any time. Easily view and manage clients, from 1 place. View their history and notes, and set custom prices for each if you choose. You can even accept payments online or in person.
Communication is easy and effortless. The MyTime Communicator allows you to message clients and answer their questions. The software also helps you reduce no-shows, by sending clients automatic appointment reminders, where they are asked to confirm their appointment.
Features
- Add online booking to your website: Easy to add, and simple for clients. Customize colors and style to fit your brand and sites.
- Track performance: View analytics and see which services are your most popular. Plus connect with Quickbooks, and calculate payroll.
- Selling made simple: Sell your products and services easily. Upload and track your inventory.
- Easy communication: The MyTime Communicator makes it easy to chat and message clients. Easily send confirmations and reminders as well as prompts to rebook.
| Target audience | Pricing | Clients |
| Chain businesses and franchises | Paid plans start at $74/month. (See pricing options.) | Small business and local businesses, like dog walkers, chiropractors, waxing salons, and car detailers |
MeetFox
- Usability – Very Good
- Online Booking – Excellent
- Software Integration – Excellent
- CRM – Excellent
MeetFox is a new launch however came up with all the latest features to be listed in top Appointment Scheduling software. The free plan only offers you to schedule three online phone calls or meetings a month, the basic plan offers up to 20 meetings and the Professional plan comes with unlimited service. The group meetings are limited up to 16 people at a time without any specific Mobile App.
Additional Features
- Offers automatic online bookings
- Offers to schedule organize and invite online meetings with file sharing
- Responsive CRM with free automatic reminders via SMS or Email
Appointlet
- Usability – Excellent
- Online Booking – Excellent
- Software Integration – Very Good
- CRM – Very Good
Appointlet offers you a separate platform to set up and organize your appointments for free. You can create your own booking page and book a direct appointment with your clients, patients or customers as per your availability. Get unlimited appointments scheduled, customize location, appointment duration, price, and share cancellation policy all with a free app.
Additional Features
- Add your business logo to the scheduler
- Customize confirmation or reminder messages
- Supports Google Calendar, MS Office 365, Stripe
- Integration with Zapier for swift payments
vCita
Client scheduling
vCita is an all-in-one online scheduling and client management tool. They help small business service providers gain a competitive edge and draw more clients by offering instant online appointment scheduling.
vCita connects to your website, social media, local listings and email marketing, inviting clients to schedule a free consultation, book a service or register for an event.
Clients see your team’s real-time availability as well as a list of the services your business offers and choose a time that works for them. Letting clients book your services online 24/7 means that you never miss a new lead, and you’re always open for business with returning clients.
vCita is actually much more than an online scheduling solution – it’s an all-one business management tool that helps small businesses manage their leads and clients, appointments, payments, invoices and even email marketing – all in one centralized hub.
Whether in the office or on the go, vCita keeps your business competitive and your calendar full.
Features
- A customizable, mobile-friendly scheduling page: For the business to list the offered services (along with the staff’s up-to-date availability) and allow clients to book appointments, schedule services and register for events and classes.
- A personal client portal: Clients can view their complete activity history online – previous appointments, pending payments, shared documents etc.
- Reminders to reduce no-shows: Automated confirmations, reminders and follow-ups are sent to clients via email and SMS, helping reduce no-shows and minimize last-minute cancellations.
- Payments collection: Let clients pay for appointments and services online via credit card or PayPal, create and email invoices, and track your income with a centralized dashboard.
- Client management: A built-in CRM allows you to store client information and share it across your team. You can add private notes, add clients tags to group clients together, and view the client’s history (appointments, payment, documents, interactions) in one place.
- Marketing tools: Get booked by sending announcements and promotions via email campaign and SMS marketing, capture leads on your website with a pop-up widget, fill up your calendar by offering clients discount coupons.
| Target audience | Pricing | Clients |
| Small service-based businesses, like business and marketing consultants, accountants, lawyers, coaches, fitness trainers, educators, etc. | Free trial available. Paid plans start at $12/month. (See pricing options.) | Pearson College, MassMutual, Texas A&M, Northwestern, Cornell University |
Setmore
- Usability – Excellent
- Online Booking – Excellent
- Software Integration – Very Good
- CRM – Very Good
Setmore is Free Appointment Scheduling software that is compatible with Windows, MacOS, iOS, Android, and Web. Setmore is user-friendly and can be integrated with more than 35 apps including Zoho CRM, QuickBooks, Mailchimp, Salesforce, or Zendesk.
Additional Features
- Integrate with sites running on Jimdo, Joomla, or Drupal
- Supports Square payments, SMS reminders, two-way calendar sync
- Friendly with Adobe Muse, Wix, WordPress, Weebly
- Facebook & Instagram plugins available
Calendly
Client scheduling
Calendly helps millions of people schedule meetings without having to deal with back and forth emails. Calendly is a powerful yet simple scheduling tool that helps business professionals save time, control their schedule and delight invitees.
Setup is easy and pain-free, simply provide your availability and preferences and then the software will do the rest for you. Then all you have to do is share your personal link and clients can pick what time from your calendar that works best for them.
Features
- Calendar integrations: Integrate directly with your current calendar for real-time sync of scheduled events
- Customize your schedule: Spend more time on top priorities by preventing last-minute meetings and scheduling conflicts through buffer times, daily limits, secret event types and more.
- Flexible meeting options: Supports one-on-one, round robin, and collective availability meetings
- Time zone intelligent: Timezone detection so everyone’s on the same page
| Target audience | Pricing | Clients |
| People who don’t like sending multiple emails to find a meeting time. A lot of customers are in sales, customer success, recruiting, financial advisement, education, and consulting. | Free plan and trial available. Paid plans start at $10/per user/month. (See pricing options.) | Zillow, Marketo, Shopify, Uber, Zendesk |
Picktime
- Usability – Very Good
- Online Booking – Excellent
- Software Integration – Excellent
- CRM – Very Good
When we are listing FREE Appointment Scheduling software, we can’t afford to miss out on Picktime. It’s completely free to use the scheduler to book classes, virtual appointments, meetings and more. The software can collect forms, questioners, payments with other integrated features.
Additional Features
- Integrated with multiple back-office features
- Appointment booking tools and invoicing utilities
- Inbuilt video conferencing app, reminders, alerts
- Multiple staff members and calendar syncs
Conclusion
There are many appointment scheduling software applications available, both free and paid. But finding the best free appointment scheduling software can be tricky. It’s not just about price! Sometimes the features offered by the free versions are limited compared to other paid versions or other free versions.