Ready to find the right task management software for your business? In this article you’ll discover some of the best free offline task management software as well as some solutions which you might already have or that can be used for free.
With so many to-do list and task management tools in the marketplace, it can be hard to choose the right one. Here’s a quick rundown of our favorite offline task management software that will fit any need.
Trello
Spreadsheets, emails, and never-ending notifications are major teamwork blockers that affect today’s business teams—no matter their size. Project assignments, tasks, and daily to-do’s get lost, transparency gets trumped, and people lose productivity in the shuffle. Not only do teams need to manage this constant overflow, but they also need to build projects, track progress, and achieve major business goals. What’s needed is a clear view of the entire process to keep everyone on the same page. Introducing Trello: A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way. *Trello is for Everyone* From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. *Intuitively Simple* Go from idea to action in seconds: Trello’s core features are as relatable is organizing sticky notes on a wall. There’s no cumbersome onboarding process to get started, so getting group participation is easy. Log in, join a team and see progress across all the team’s projects right away. *Take the Work Out of Work* Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Users are empowered to make Trello their own (and have fun while doing it!) with features like board backgrounds, emoji reactions, and stickers. Trusted by millions, Trello powers teams all around the world. Explore which option is right for you: *Free* For individuals and teams looking to be more productive. *Standard* For teams that need to manage more work and scale collaboration. *Premium* For teams that need to track multiple projects and visualize work in a variety of ways. Best for teams up to 100. *Enterprise* For companies that need to connect work across teams and enhance org-wide controls, security, and support. Ideal for orgs with 100+ members.
monday.com
monday.com Work OS is an open platform where anyone can create the tools they need to run every aspect of their work. The easy-to-use, visual interface includes building blocks like Apps and integrations, allowing teams to seamlessly build or customize the work solutions of their dreams. Whether you need to streamline your sales pipeline, want to create a marketing campaign process, run a robust CRM, or build a project management tracker – monday.com provides a collaborative space for your teams to stay aligned, agile and efficient, in everything they do. monday.com offers a 14-day free trial, no credit card required.
Asana
Asana is a cloud-based task management solution with features including task scheduling, task list and calendar views, Kanban boards, and project briefs. Asana is a robust solution and collaboration tool with capabilities beyond just task management, including workflow and project portfolio management.
Asana’s free version includes the following features:
- Unlimited tasks
- Unlimited projects
- Unlimited messages
- Unlimited activity logs
- Unlimited file storage (100MB per file)
- Support for up to 15 users
Cost to upgrade: The starting price for their Premium version is $10.99/user/month, and their Business version starts at $24.99/user/month. They offer a free trial of their paid version. Discounts are available with annual subscriptions.
Todoist
Todoist is a cloud-based task management solution that focuses on simple, intuitive task and project lists. Todoist can be managed across multiple devices, such as your laptop, smartwatch, web browser, and email, so you can create and check off tasks from wherever you are.
Todoist’s free version includes the following features:
- Up to 80 projects
- Recurring due dates
- Task priorities
- Integration across multiple devices
- Supports up to five people per project
Cost to upgrade: Their Premium plan starts at $4/user/month, and the Business plan starts at $6/user/month. Discounts are available for annual subscriptions.
Jira
Jira, by Atlassian, is designed for agile teams looking to capture and organize tasks (known as “issues” in JIRA), assign work, and track team activity. Jira is widely known for supporting IT development teams but is designed to support any team working on an individual or group project task.
Jira’s free version includes the following features:
- Scrum and Kanban boards
- Backlog management
- Agile reporting
- Customizable workflows
- Automation for one project
- 2 GB file storage
- Support for up to 10 users (project members)
Cost to upgrade: Starting price for their Standard version is $7.00/user/month for teams between 11-10,000. The next version, Premium, starts at $14.00/user/month. They do offer an Enterprise version, and pricing is available via a custom quote on their website.
Any.do
Any.do is a full-featured task management app. It’s perfect for organizing to-do lists and managing your calendar. It even offers a virtual assistant to keep you on track each day.
The $2.99/month Premium version adds support for real-time collaboration, location-based reminders, and customizable reoccurring tasks, and unlimited attachments.
Any.do’s offline productivity app is great. Any tasks which you’ve already synced with your phone or computer will be available, and any changes you make will upload to your account whenever you next have a connection. You will struggle to find a better offline to-do list app or offline task manager.
OfficeTime
OfficeTime is one of the best apps for anyone who needs to track billable hours. It’s popular among freelancers and small business owners.
It can record both expenses and hours, then automatically prepare invoices for you to send to clients. The app also boasts an impressive array of charts, graphs, and other visual aids so you can see what’s been eating up your precious time.
The app is fully-functional when you’re offline; it will still be able to automatically log your time and still lets you manage ongoing projects. Any changes will sync with the OfficeTime servers as soon as you have a connection.
The app costs a one-time fee of $47. A 21-day free trial is available.
Microsoft Outlook
Most people use a web client to access their inbox instead. But there are still several great desktop email apps, perhaps chief among which is Outlook.
Because Outlook downloads a local copy of your email inbox, you’ll always be able to access all your messages, regardless of whether you have a web connection.
Clearly, when you’re offline, you won’t be able to send or receive messages. However, you can queue them up; the process will be completed as soon as you have a connection again.
LastPass
Password managers are an essential part of keeping yourself secure on the web. They allow you to make more complex passwords without the worry of having to remember them every time you log into a service.
An important feature of any password manager is offline access. You don’t want to be locked out of one of your accounts just because you can’t get online.
As long as you’ve logged into your LastPass account from your device at least once while you had a connection, you will be able to access a locally-saved, encrypted copy of your Vault.
If you have 2FA turned on, you will need to go to Account Settings > Multifactor Options > Edit > Permit Offline Access to enable offline access.
Pocket is a great way to save web content to read later. But why is it a better solution than simply using your browser’s bookmarks? Because Pocket will make any articles you save available offline.
As such, it’s a great way to load up on content if you know you’re not going to have a connection. For example, you could fill the app with some essential reading from your industry sector and digest it all on a transatlantic flight.
Infinity — The Most Flexible Task Management Tool That Adjusts to Any Project Needs
Infinity was born out of a burning need to create the most flexible and adaptable task management software out there. So, whether you’re looking to coordinate your entire company or you’re a freelancer trying to manage multiple clients, Infinity’s flexible interface will let you collaborate with your team easily and organize anything you need.
But what is it that makes Infinity so special? The infinite structure and powerful customization features that can help you avoid clutter at all cost? Or the fact that you get to define what boards, folders, and items are, and what you want your attributes to be?
Depending on what you need Infinity for, it can be one reason or—hey—all of the above.
“Infinity is as if Trello, Asana, Airtable had a baby. Switch between lists, columns, tables, and calendars. They have templates available to get anyone started. Support is awesome; the wonderful Boka is ever helpful.” – Camille A.
So, how can Infinity help you when it comes to task management? To start with, by making sure you have all the features you need to organize and complete all of your work smoothly.
Key Features
- Multiple Views—See your tasks from different perspectives: Kanban, Gantt, Form, List, Calendar, and Table View.
- Folders & Subfolders—Use them for better data management and organizing your work in general.
- Custom Attributes—Create anything from progress bars to checkboxes, to multiple dates and different sets of labels (ideal for setting status, priorities, etc.).
- Attachments & Links—Help you store important documents easily.
- Public Boards—All you to share your work with guest users.
- Assigned Tasks & Comments— To make collaboration with your team smooth.
- Notifications—Never miss another task that’s due again.
- Board Overview—View all the tasks you and your team are working on.
- Zapier & Clockify Integrations—Use Infinity with your favorite apps and track time for tasks and projects you’re working on.
- CSV Import—Import tasks and documents from another app straight into Infinity.
- Activity Log—Available on an item and board levels to help you keep track of what your team is doing.
- Automatic Backups—No worries about your data getting lost.
- Data Recovery—In case it does get lost, we can retrieve it for you.
- 50+ templates—Start working in Infinity without a hassle with one of the ready-made templates.
- Android and iOS Mobile Apps—Complete your tasks and projects even on the go.
Conclusion
With the highest rated time tracking app for individuals and small teams, you can do more on less time. Simply set a task, start a timer and get things done. At the end of the day you’ll receive an overview of how much time you’ve spent on tasks and projects at work or with your personal life. You can define what activities, events and contacts are tracked with Activities++.