Project management tools continue to evolve at a rapid pace. The open source movement has allowed software engineers world over to build numerous online project management tools. The variety of project management collaboration tools is huge.
There are tools that help you monitor the progress of a particular project, track expenses and revenues, manage your team members, track tasks and deadlines.
HubSpot Project Management Software
HubSpot’s project management tool includes task creation, task automation, and pre-made to-do lists. It’s specifically designed for marketing teams and integrates seamlessly with Marketing Hub. With this tool, you can keep track of tasks alongside your marketing projects — so that both are integrated and not managed on different tools.
Features include:
- Task management right alongside your marketing workflows
- File attachment capabilities to keep track of important assets
- Pre-made to-do lists to immediately launch projects
- Custom templates for recurring projects
- Landing pages, emails, and workflows available in the same tool
Pricing: Free with HubSpot Marketing Hub
Airtable: Offers 200+ pre-designed templates
Airtable is a cloud collaboration and project management tool that helps you plan and organize your projects as well as set a roadmap for you and your team.
The tool helps you distribute projects based on use cases and offers advanced filtering and sorting options to arrange unlimited tasks according to your preference. Airtable also contains built-in applications such as a scheduler, webpage designer, and an email marketing tool.
Additionally, you can also automate routine tasks such as sending and approving project requests, scheduling team meetings, and processing bills and invoices.
Airtable offers phone, email, and chat support. The tool has a mobile app for both iOS and Android devices.*Analysis accurate as of September 2021 Airtable4.7 (1179)Read reviewsVISIT WEBSITE
Key Features:
- Agile methodologies
- Alerts/notifications
- Asset categorization
- Brainstorming
- Brand management
- Campaign planning
Trial/Free Version:Free TrialFree VersionDevice Compatibility:
Screenshot:
Adding field types on your website in Airtable
Project.co
Project.co is a client-facing project management system that connects your team with your clients’ teams in one place. Each piece of work you do can be set up as its own project, with its own discussion feed, notes, tasks, team, and payments. You can also record time spent on each project.
A variety of different task and project views are available, including calendar, scheduler, and Kanban view — to give you an overview of the work that’s happening within your team.
Features include:
- Ability to quickly add/invite both internal and external users
- Discussion feed for each project — with email alerts (and the ability to reply by email without logging in)
- Variety of task views — which can be filtered — giving your whole team, each department, and even individual users their daily/weekly task lists
- Reporting tools that measure your most and least profitable or efficient projects
- Ability to integrate payment solutions and quickly, securely take card payments through the system
Pricing: Free for 14 days; $10/user/month
Asana: Features a focus mode and individual task lists
Asana is a task management and project management software solution that helps you manage your daily tasks and plan strategic initiatives. The tool helps bring your team together to collaborate on projects and track independent assignments on a single platform.
With Asana, you can track your progress with projects and assign tasks to individual members of your creative team. It helps to map out goals and set deadlines so you can stay on schedule.
You can also submit work requests and review their completion status. The tool offers integration with third-party communication, payment, and cloud storage tools, making it easy to access important files and client data in one place.
Asana offers email and chat support for customers, and it has a mobile app for both iOS and Android devices.*Analysis accurate as of September 2021 Asana4.4 (10014)Read reviewsVISIT WEBSITE
Key Features:
- Agenda management
- Approval workflow
- Audit trail
- Backlog management
- Budget management
- Bug tracking
Trial/Free Version:Free TrialFree Version
Toggl Plan
Toggl Plan is an effective project management tool to automate your task delegation process and visualize which project tasks have been completed, and which haven’t. If your team often collaborates with other departments on projects, this might be a useful tool for you.
Features include:
- Gantt-chart visualization to track important deadlines and projects
- Integrations with Slack, Github, Evernote, and others
- Team collaboration option through shared calendars and task notes
Pricing: Free for 14 days; $8/user/month (Team); $13.35/user/month (Business)
Basecamp: Creates automatic check-ins for teams
Basecamp is a project management software tool designed for freelancers, creative teams, and small businesses. It helps you organize your projects in one place and split work between team members.
The tool offers a message board that you can use to pitch ideas, as well as send and receive progress updates and project feedback from your team. With Basecamp, you can create checklists and to-do lists to assign items to team members and set due dates for projects.
Another convenient feature is the schedule manager which integrates with your calendar to automate setting up meetings and subscribing to events.
Basecamp offers phone, email, and chat support and has a mobile app for both iOS and Android devices.*Analysis accurate as of September 2021 Basecamp4.3 (13218)Read reviewsVIEW PROFILE
Key Features:
- Brainstorming
- Calendar management
- Collaboration tools
- Customizable templates
- Document management
- Live chat
Trial/Free Version:Free TrialFree Version
Evernote Teams: Supports calendar integration
Evernote Teams is a collaboration software tool that brings your team together to work on projects. The tool helps you manage notes, tasks, and schedules in one place.
The system captures all your critical project information and stores it in one place. You can create notes about ongoing projects, send them to your team members, and assign tasks through the app.
Evernote also lets you create workflows for your team members. The tool makes remote work easier as team members can work from any device, even when they’re offline.
The software comes with an administration dashboard that gives you access to permission controls and detailed logs. Evernote also offers easy integration with third-party applications to conduct meetings and migrate data.
Evernote offers email support. The tool also has a mobile app for both iOS and Android devices.*Analysis accurate as of September 2021 Evernote Teams4.4 (6927)Read reviewsVIEW PROFILE
Key Features:
- Brainstorming
- Content management
- Document management
- Project management
- Task management
- Version control
Trial/Free Version:Free TrialFree Version
nTask
Another free software that comes with a variety of features for project and task managers is nTask. This program has a couple of free-range tools for anyone looking to work as an individual or a professional project manager.
nTask supports multiple projects and task creation. Users can also define team leader roles, budget, milestone and time tracking criteria that are specific to relevant projects. Understanding the needs of advanced project managers, nTask also offers an interactive Gantt chart feature. It can be personalized by a simple drag and drop mechanism to align the project to ongoing real-life changes.
Features include:
- A powerful in-app collaboration system
- Integration with Slack and many other third-party apps
- The ability to invite stakeholders to view ongoing projects
- Resource management
- Team management via an admin-controlled process
- Multiple workspaces dedicated to different projects and tasks
Pricing: Free (Basic); $2.99/user/month (Premium); $7.99/user/month (Business); Custom (Enterprise)
Teamwork
Teamwork is a project management software and collaboration platform that helps in-house and remote teams stay organized and productive. Each project lets you easily upload files, assign tasks and deadlines, and chat with teammates. By centralizing your project information, you can help eliminate more misunderstandings and missed deadlines.
Features include:
- Easy integration with HubSpot
- Teamwork Chat Instant Messenger to help you stay in your workflow and be most productive
- Time tracking to understand capacity and where a team spends their time
- Dashboards, Substasks, and Milestones to help track progress of projects
Pricing: Free; $10/user/month (Deliver); $18/user/month (Grow); Custom (Enterprise
Jira: Gives project access to remote teams
Jira is a task management tool for teams that plan and build products. The software helps you organize issues, track bugs, and follow team activity.
As a Jira user, you can create user stories and issues, plan sprints , and distribute tasks across your team. You can also organize tasks based on priority and assign tickets for them.
You can create workflows depending on the duration and complexity of a project, and the tool automatically notifies your team members if there are changes in the schedule or task dependencies.
With access control permissions and SSL encryptions, Jira provides you a safe and secure environment for project management.
Jira offers phone, email, and chat support. The tool has a mobile app for both iOS and Android devices.*Analysis accurate as of September 2021 Jira4.4 (10868)Read reviewsVISIT WEBSITE
Key Features:
- Agile methodologies
- Assignment Management
- Backlog management
- Bug tracking
- Business process automation
- Change management
Trial/Free Version:Free TrialFree Version
Zenkit
When looking for the best free management software, consider Zenkit. With Zenkit, you’ll get a decent spread of features and templates for easy workspace setup.
While they do make setup easy, the 5000 item limit can be a barrier to entry for most busy teams.
What you get in the free version of Zenkit:
- Unlimited collections
- 3 GB of storage
- Up to five members
- Up to five teams
What people think about managing projects with Zenkit:
“It is easy to use from day one since most tools are structured very user-friendly. I like the efficiency it provides for sharing information and tasks with my team.” — Capterra
Zoho Projects
Zoho project is another efficient project management solution. Whether you need to manage documents, collaborate with your team conveniently, or have bugs fixed with an issue tracker, Zoho can handle it.
What it can’t handle is being a bit generous with the features on their Free Forever plan.
On top of that, some people also think it’s not the easiest to understand, especially when it comes to the setup.
I mean, shouldn’t the setup be the easiest step of all?
What you get in the free version of Zoho Projects:
- 10MB file storage
- Two projects
- Viewer for Gantt chart
- 10 users
What people think about managing projects with Zoho Projects:
“User interface can be a little confusing (difficult for newbies).”— Capterra
nTask
New on the market, nTask is still in its burgeoning state of development, with new features and AI that are being introduced as the tool matures. Its intuitive software design that is easy on the eyes as well as easy to adopt, is one of the many reasons why start-ups, solopreneurs, and even enterprises will readily switch to this newcomer pm tool.
Features
- Task & Project Management: Simple task & project creation using task checklists, updates, progress meter.
- Risk Management: Use a risk matrix to identify and assess potential risks and their frequency of occurrence.
- Issue Management: Create and manage issues with customizable severity, priority, and status options.
- Time Management: Beautifully designed weekly timesheets with manual hours linked to a suitable task or a project.
- Resource Management – Manage resource allocation, project budget, and currency using the Project Planner.
- Meeting Management – Schedule multiple meetings at a time with a clear concise agenda, discussion points, and follow-up actions
Pricing
- Free plan- Unlimited workspaces, 100MB storage.
- Pro Plan – $2.99, Unlimited everything.
Chanty
Chanty is one of those hybrid project management tools that function as a team collaboration platform as well as a task management system. You can create a task from a message, assign it to a team member, set a due date and task priority. Task discussion takes you to a task-related conversation. Chanty has also in-built audio and video calls. You can integrate Chanty with third-party apps including Trello, Asana, Zapier, Google Drive, Dropbox, Onedrive, Github, Gitlab, Bitbucket, Mailchimp, Giphy, and others.
Features:
- Kanban board
- Due dates
- Task priority
- Task discussion
- Audio/video calls
- Third-party integrations
Pricing: Free plan: Up to 10 users, Business plan: $3 per user/month
Redbooth
Redbooth is an easy-to-use online task and pm software for busy teams. Moreover, you can keep your entire team organized, in alignment, and always on schedule with Redbooth.
Features:
- Intuitive task and project management
- Easily delegate and assign tasks
- Mobile apps for iOS and Android
Pricing: From $5 user/month
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Celoxis
Celoxis is an award-winning all-in-one pm tool. It helps organizations to plan and track their portfolios, projects, tasks, resources, timesheets, issues, and risks from one place. It has extensive collaboration features including a customizable free client portal. Its dashboards and reporting capabilities are superb and one of the best in the market. It is feature-rich, intuitive, and highly customizable.
If you are comfortable with the Microsoft Project scheduling paradigm, Celoxis is one of the best alternatives to Microsoft Project.
Features:
- All-in-one project management tool
- Easy collaboration, share files, discuss and exchange comments not just with your colleagues but with your clients
- 360-degree real-time insights with our super powerful reports and dashboards
- Easy to customize and intuitive
- Easily allocate resources to tasks based on availability, demand, and skills.
Pricing: SaaS: $25/user/month & On-Premise: $450/user
10,000FT Plans
10,000ft is a simple yet powerful pm software that helps you make confident operational decisions about your teams and projects. Apart from this, it has resource management and time-tracking capabilities as well.
Features:
- An effective visual resource planning software
- Detailed project tracking
- Flexible planning interface
Pricing: Basic plan starts from $10/month
HubSpot Project Management Software
HubSpot’s project management tool includes task creation, task automation, and pre-made to-do lists. It’s specifically designed for marketing teams and integrates seamlessly with Marketing Hub. With this tool, you can keep track of tasks alongside your marketing projects — so that both are integrated and not managed on different tools.
Features include:
- Task management right alongside your marketing workflows
- File attachment capabilities to keep track of important assets
- Pre-made to-do lists to immediately launch projects
- Custom templates for recurring projects
- Landing pages, emails, and workflows available in the same tool
Pricing: Free with HubSpot Marketing Hub
Project.co
Project.co is a client-facing project management system that connects your team with your clients’ teams in one place. Each piece of work you do can be set up as its own project, with its own discussion feed, notes, tasks, team, and payments. You can also record time spent on each project.
A variety of different task and project views are available, including calendar, scheduler, and Kanban view — to give you an overview of the work that’s happening within your team.
Features include:
- Ability to quickly add/invite both internal and external users
- Discussion feed for each project — with email alerts (and the ability to reply by email without logging in)
- Variety of task views — which can be filtered — giving your whole team, each department, and even individual users their daily/weekly task lists
- Reporting tools that measure your most and least profitable or efficient projects
- Ability to integrate payment solutions and quickly, securely take card payments through the system
Pricing: Free for 14 days; $10/user/month
ClickUp
ClickUp provides a few impressive features to customize the all-in-one project management tool to suit your team members, including the option for each user to choose one of three different ways to view their projects and tasks depending on individual preference. If your marketing team overlaps with sales, design, or development, this is an effective solution, as it provides features for all of those four teams.
Features include:
- The ability to organize your projects based on priority, and assign tasks to groups
- The option to set goals to remind teams what they’re aiming to accomplish
- Google Calendar two-way sync
- An easy way to filter, search, sort, and customize options for managing specific tasks
- Activity stream with mentions capability
- Image mockups
- 57 integrated apps
Pricing: Free; $5/user/month
Freedcamp
Freedcamp is a feature-rich project management tool that’s designed for personal and professional use. Each project has its own tasks, milestones, files, discussions, and timelines, as well as an issue tracker and calendar. The dashboard gives you a clear, concise overview of what’s going on in your team, including activity, projects, and tasks.
Features include:
- Message-board discussion feed, with the ability to create and carry out discussions on any topic
- Powerful calendar view that lays out all upcoming events
- Third-party integrations including Google Drive, Google Calendar, Dropbox and more
Pricing: Free; $1.49/user/month (MInimalist); $7.49/user/month (Business); $16.99/user/month (Enterprise)
Conclusion
These wholesome project management tools will make my life easier and help me and my small company deliver in a big way. I’ve tried and used several of them and in this post, I wanted sharing my experience with you the best free Project Management Online Tools. Cheers!