Feel the need to have a secure password for every service you use? This is where best password management software becomes invaluable. It encrypts your passwords in an extremely secure environment while allowing you to do more on the go.
Password management holds a vital role in the security of your business. Passwords are the most vulnerable part of any digital system. Data breaches occur due to weak passwords that can be easily guessed or cracked by hackers. If you use the same passwords for all your accounts, then it’s only going to make things worse if one account is breached. To avoid this problem it’s important to use strong passwords and secure them properly.
Dashlane
Dashlane is my favorite business password manager. It has everything both small and big businesses need to secure and manage their passwords — including 256-bit AES encryption, a wide range of features, an intuitive employee dashboard, and a well-built and easy-to-use admin console.
Integrating Dashlane into a company’s computer systems is easy — my IT team had no problems getting Dashlane set up and running. They particularly liked that the admin console made it really simple for them to manage permissions on employee accounts and ensure everyone was using highly secure passwords.
All of our team members found Dashlane very easy to understand and use. After a 5-minute walk through, everyone understood exactly how to operate the settings, create new passwords, use the browser extension, sign into their Dashlane account via our company’s SSO provider (Okta), and share passwords with team members. And the intuitive admin console made it easy for me to create company-wide logins and share them with relevant members (and revoke access when they left the company).
Dashlane’s business plan includes:
- Two-factor authentication (2FA).
- Dark web monitoring.
- SSO options.
- Secure password sharing.
- VPN (virtual private network).
- Active directory integration.
- Advanced security reports.
- Remote account deletion.
- And a lot more…
I’m a big fan of Dashlane’s dark web monitoring — during my tests, it found that a significant number of employee accounts had been leaked in a data breach (including my marketing team’s old Canva account!). A couple of the other password managers I tested found this breach, too, but Dashlane not only found the most breached accounts across our company vault, it also provided the most actionable steps in fixing these logins.
Dashlane has two business plans. Dashlane Team includes everything except for the SSO options. Dashlane Business includes all of the features listed above, including the SAML-based SSO options (and also a free Dashlane Premium Family plan to all users).
Bottom Line:
Dashlane is by far the best business password manager I tested. Dashlane made the usually complex IT integration process seem easy, and all of my employees quickly understood how to operate all of Dashlane’s features. Dashlane is a bit more expensive than other brands, but its overall ease of use and extra features make it worth the price. Both of Dashlane’s business plans come with a 30-day free trial.
1Password
1Password is very secure, very easy to use, and comes with a wide range of features for both admins and team members — including advanced two-factor authentication (2FA), secure password sharing, and dark web monitoring.
One thing I really love about 1Password is that it has options to connect third-party apps to add new users and manage their account. For example, when I connected my team’s Slack account to 1Password, I could easily invite everyone to 1Password via Slack and monitor when they logged into their 1Password accounts. I could also get Slack notifications when someone needed their 1Password account recovered. Easy third-party integrations like these are where 1Password really shines.
1Password also includes:
- Admin control panel.
- Password vaults.
- Advanced 2FA options.
- Customizable security settings.
- Active directory integration.
- SSO options.
- Dark web monitoring.
- Hidden vaults (Travel mode).
I’m a big fan of 1Password’s password vaults — you can organize specific passwords into vaults and only allow specific team members access to each specific vault. For example, I created a vault for my marketing team, so only marketing team members were able access to the passwords inside that vault.
1Password offers 3 business plans. 1Password Teams is the cheapest, but it doesn’t include many advanced options like AD integration. 1Password Businessincludes all of the mentioned features as well as 5 GB of encrypted cloud storage per user, 20 guest access accounts, and a 1Password Familiesplan for every user. And 1Password Enterpriseincludes all Business plan features and adds onboarding and training assistance as well as a dedicated account manager.
Bottom Line:
1Password offers excellent security, a wide range of features, and is easy to set up. I particularly like 1Password’s third-party integration options, intuitive admin controls, and separate vaults for secure password sharing. 1Password has 3 business plans, and you can test all of them with a 14-day free trial.
LastPass
LastPass has one of the most intuitive admin dashboard interfaces of any password manager I tested. Even without a lot of IT expertise, I found it really easy to add new team members, enforce specific security settings (like requiring everyone to use multi-factor authentication), and integrate the program into my company’s active directory software.
LastPass also includes a wide range of admin tools that are all very easy to find, understand, and use. It has things like:
- Geofencing login policies.
- Easy-to-set security policies.
- Advanced multi-factor authentication (MFA) options.
- Dark web monitoring.
- VPN integration options.
I really like that you can set up very specific login requirements, such as employees only being able to log into their accounts in a specific location. So as soon as anyone leaves the geofenced radius around the office, they won’t be able to log into any work accounts.
LastPass offers a range of business plans. There’s LastPass Teams(without SSO and AD integration), LastPass Business(with SSO and AD integration), and LastPass MFA— a standalone multi-factor authentication software that integrates with apps used by your company. There’s also LastPass Identity — this is the most comprehensive option as it combines AD integration, SSO options, and all of the features included in LastPass MFA.
Bottom Line:
LastPass is one of the most intuitive and feature-rich password managers for businesses. I particularly like that admins can set specific login requirements for team members (such as being able to log into LastPass only in a specific location). LastPass offers several plans for businesses of all sizes, and you can try all of them using a 30-day free trial.
NordPass
NordPass is another strong contender when considering all the best business password management software out there. It is highly secure, easy to use, widely supported, and more affordable than some other providers. Advertisement
Some of the features we like most about NordPass include biometric authorization and optical character recognition (OCR) scanning. These features save you time and make using NordPass a seamless experience. Password sharing is another business-oriented feature that makes the platform ideal for organizations.
We also like the platform’s zero-knowledge security architecture, which uses the end-to-end XChaCha20 encryption algorithm to ensure data is never compromised.
NordPass is a good value proposition, and a compelling option for a password management solution. However, we would like to see features such as WiFi sharing and greater administrator analytics and controls.
Keeper
Keeper is a top-notch password management solution for businesses with subscription plans to suit every company, from smaller outfits up to enterprise plans (the latter of which add beefy extras such as Single Sign-On authentication).
The Business Password Manager plans give each staff member a private vault to manage their passwords, and the ability to share encrypted folders across users or teams.
Admins can manage user groups, enforce password security or data security policies across the organization, as well as perform security audits (with robust reporting tools at their disposal). Elements such as role-based access can also be configured, really giving admins the ability to fine-tune the system.
All this power is backed with an intuitive interface so it doesn’t feel like a chore to use the password manager, and Keeper provides tight security in the form of strong encryption and a strict zero-knowledge policy (with regular independent audits to back the latter up).
Rounding everything off is the fact that customer support is excellent, with quality chat support and some sterling video and help articles. Downsides include that the identity information you can specify for auto-form-filling duties is limited, and if you go for some of the add-ons – like BreachWatch – these can get quite expensive. Otherwise, pricing is reasonably competitive for the business plans.
Sticky Password
Sticky Password is another worthy consideration for the best business password management software. We like its unique pricing model and innovative roles-based sharing.Advertisement
As a baseline, the platform includes essential features such as one-touch login, password generation, password autofill, automatic syncing, and encrypted storage of credit cards and digital notes.
Password sharing is also included. However, the team behind Sticky Password has developed this feature even further to include role-based permissions. This innovative feature enables administrators to share with an employee only the passwords they require to fulfill their role. If an employee needs access to a specific credential, they can request access from the administrator. With this system in place, businesses are less exposed to security risks, as each password is only given to essential personnel.
Sticky Password is one of the cheaper password management services currently available.
RoboForm
RoboForm has the best auto-fill capabilities out of all the business password managers on the market. I was testing it with all different web forms — legal forms, registration forms, and all different kinds of social media logins — and RoboForm figured out how to auto-fill all of them. Even top brands like Dashlane and 1Password can’t really handle complex legal forms, but RoboForm outperformed all others on auto-fill capabilities.
RoboForm also has a range of other features, including:
- AD integration.
- SSO options.
- Advanced reporting.
- Additional 2FA options.
- Shared access groups setup.
I really like RoboForm’s shared access group feature, which lets you create different shared vaults for different departments. The shared access customization options are also very good, with options to enable access to certain shared vaults only when connected to your office network’s IP address — ensuring that your employees don’t accidentally compromise logins when outside of the company offices.
The only thing I dislike about RoboForm is that both the desktop app and admin dashboard don’t include an option to manually add passwords. I needed to install the RoboForm browser extension and then log into my accounts so they could be auto-saved. I also don’t like that users have to use the browser extension to import passwords — competitors like Dashlane allow users to import passwords using the desktop app. However, these issues probably won’t be a big problem for most business users.
RoboForm is much cheaper than most other brands. Its cost per user is lower than other brands on this list, and RoboForm offers discounts for more users and longer-term subscriptions.
Bottom Line:
RoboForm’s auto-fill capabilities are the best on the market, accurately filling out even the most complex web forms. RoboForm also includes a decent range of business features, including integration options and secure password sharing. RoboForm isn’t as intuitive as some other password managers, so it may not be the best option for non-technical users. If you’re interested, you can try RoboForm using a 14-day free trial.
Conclusion:
If you’re like most people, you probably don’t think about your password management very often. You use the same handful of passwords for every site you visit. Sure, it may be easy to remember which password is for which site, but if you ever need to change a password or reset an account, you could spend all day just trying to log into all the accounts you have on all the sites that hold your sensitive data.