There are many systems that offer the same feature. If you’re new, it might be confusing. But Take my suggestion and choose free payroll app for android. It’s a really amazing software and always come with a cashback offer when you do a transaction in the beginning.
In this review, we focus on best payroll app for small businesses.
Square Payroll
The Square Payroll app works seamlessly for both W-2 employees and 1099 contractors. They log their hours in the employee app, you import the hours, and you pay them. Not only that, but Square Payroll is fully integrated with the Square point-of-sale app. You can accept payments and use those funds to pay your employees directly.
Of course, you might not want to manually take care of payroll every pay period. In that case, you can take advantage of Square Payroll’s automatic payroll feature. Provided your employees earn a consistent hourly rate or regular salary, you’ll be all set. The only time you’ll need to open the app is when someone is hired, fired, or gets a raise.
Along with straight time and salaried pay, Square Payroll also tracks alternative types of time. You can use the app to manage overtime, paid time off, and sick time.
QuickBooks Payroll
QuickBooks Payroll offers a wide variety of features for small business owners. It offers services like direct deposit and online tax filing, so it’s fairly robust. When you reach various payroll deadlines, QuickBooks Payroll will even send a reminder to your mobile device.
Another thing you’ll appreciate about this app is that it’s easy to use. Unlike many online payroll services, the layout is designed for normal people, not accountants.
That said, there’s a downside. And it’s a big one.
Most modern payroll and tax apps offer an industry standard tax filing guarantee. Basically, if the software makes a mistake calculating your taxes, you’re not responsible for any penalties. On the other hand, QuickBooks Payroll only provides a guarantee with their top-tier plan. That’s an additional cost most small businesses will want to avoid.
SurePayroll
SurePayroll allows you to track employee hours, vacation time, sick time, and health insurance. You can pay salaried employees, hourly workers, and 1099 contractors. Incidentally, Paychex actually owns SurePayroll in addition to their own app.
Why would they do both, instead of combining the services? The difference is that Paychex’ branded app is made for people who already use Paychex’ other services. SurePayroll, on the other hand, is a standalone payroll software that’s not tied into any other service.
It’s also very secure. All SurePayroll transactions are encrypted, so you don’t have to worry about your employee details getting hacked. You’ll also get mobile alerts about tax deadlines and other important dates.
Paychex
Best for Solopreneurs and Growing Businesses Requiring Flexible Plans and Dedicated Payroll Support
PROS
- Flexible payroll and HR plans, including one for solopreneurs
- 24/7 support for all plans and a dedicated payroll specialist for higher tiers
- Multiple pay options (i.e., paper checks, direct deposits, pay on-demand, and pay cards)
CONS
- Pricing isn’t all transparent
- In-app tech support isn’t responsive
- Has a bit of a learning curve (due to robust features)
Overall Score3.69OUT OF5
| RATING CRITERIA | MOBILE-APP SPECIFIC FEATURES | 3.50 | OUT OF | 5 |
| PAYROLL FEATURES | 4.50 | OUT OF | 5 | |
| PRICING | 2.00 | OUT OF | 5 | |
| EASE OF USE | 4.38 | OUT OF | 5 | |
| HR FEATURES | 5.00 | OUT OF | 5 | |
| REPORTING | 5.00 | OUT OF | 5 | |
| POPULARITY | 2.50 | OUT OF | 5 |
Paychex is great for solopreneurs and growing businesses because it offers flexible payroll and HR plans. You can start with its Paychex Solo solution (for solopreneurs) and then transition to Paychex Flex (and maybe even its PEO option) if you need to offer competitive benefits or want to outsource more of the HR and compliance function to a team vs doing it yourself.
Paychex’s mobile app is for its Paychex Flex product, and unlike the other providers in this list (except Roll by ADP), it has functionalities for both employers and employees. Aside from processing payroll, employers can use the mobile app to access staff profiles, payslips, tax documents, and health insurance enrollment information. Employees, on the other hand, can check their pay stubs, Form W-2s, paid-time-off (PTO) balances, health insurance benefit details, and more.
Scoring 3.69 out of 5, Paychex received high marks in nearly all the criteria with perfect scores in HR and reporting features (it has more than 60 canned reports). It received the lowest scores in pricing and popularity given its non-transparent fees and low number of average user reviews online, respectively. User feedback about its mobile apps are also mixed—several reviewers commented that it is convenient to use while some said that it is glitchy, crashes a lot, and loads slow at times.
With the Paychex app, you can process payroll and provide employees access to benefits, payslips, and PTO details.
To learn more about Paychex’s functionalities, check out our review of Paychex Flex, its product designed for 10 to 49 employees.
Paychex Pricing
- Mobile app: The app is free to download but requires a Paychex software subscription.
- Software subscription fees: Paychex offers three full-service payroll solutions, Paychex Go ($39 plus $5 per employee monthly), Paychex Flex Select (custom priced), and Paychex Flex Enterprise (custom priced).
- Additional costs: Payroll tax administration, Paychex’s time and attendance module, and access to accounting software integrations cost extra. You have to call the provider to get pricing information.
Paychex Standout Features
- Flexible payroll processing: Review, edit, and submit payroll for employees and contractors via the Paychex Flex mobile app for Android and iOS devices. Even if you started running payroll on your desktop computer, you can easily resume pay processing on your smartphones and tablets. None of the payroll apps included in this guide have this functionality.
- Early access to wages: Aside from direct deposits and pay cards, Paychex supports paper checks with check signing and stuffing services. It also has a pay-on-demand feature that provides employees access to earned wages before a payroll date.
- Tax compliance: Paychex offers accurate and efficient payroll tax calculations, payments, and filings for federal, state, and most local taxes. It also provides automatic W-2s and 1099s for your staff. Unlike the other providers we reviewed, Paychex can help you claim tax credit incentives in case your business is eligible for tax credits.
- Self-service tool for employees: Paychex Flex’s app has different permission settings for employees. This allows them to use the same mobile program to access and view their employee profiles, benefits information, retirement balances and contributions, pay stubs, and W-2s. Other providers (like SurePayroll and QuickBooks Payroll) will require your employees to download a separate app to access this information.
- Reporting: Paychex is the only provider in this guide with 60+ reports you can use to evaluate your payroll detail. Plus, the reports are customizable.
- Dedicated payroll support: Subscribing to Paychex’s higher tiers grants you access to a dedicated payroll expert who can help with all of your tax and pay processing needs. In addition, you can contact Paychex’s support team by phone and via its 24/7 US-based live chat service.
Roll by ADP
Best for Tech-Savvy Business Owners Looking for an Affordable, Chat-Based Payroll App
PROS
- Affordable plan with unlimited pay runs and live chat support
- Next-day direct deposits
- Artificial intelligence (AI)-powered assistant guides you through the payroll process and conducts error checks in real time
- Three-month free trial
CONS
- Slight learning curve (due to its chat-based commands)
- No benefit options, accounting integrations, automated 1099 tax filings, and live phone support
- Limited reporting
- Chat support wait times can be a bit long
Overall Score3.30OUT OF5
| RATING CRITERIA | MOBILE-APP SPECIFIC FEATURES | 4.00 | OUT OF | 5 |
| PAYROLL FEATURES | 3.50 | OUT OF | 5 | |
| PRICING | 4.00 | OUT OF | 5 | |
| EASE OF USE | 1.38 | OUT OF | 5 | |
| HR FEATURES | 2.25 | OUT OF | 5 | |
| REPORTING | 0.00 | OUT OF | 5 | |
| POPULARITY | 2.50 | OUT OF | 5 |
Roll by ADP is the only mobile app in this guide that lets you run payroll and set up staff profiles online through chat commands. While its chat-based mobile system may take some getting used to, its smart in-app assistant can help guide you through its functionalities in addition to running error checks and sending proactive alerts. Plus it offers an affordably priced plan (cheapest on our list) that costs $17 per month + $5 per employee monthly. This makes it a good option for small businesses that require low-cost yet smart mobile payroll tools without all the bells and whistles of a cloud-based payroll software.
With an overall score of 3.30 out of 5, Roll by ADP earned ratings of 3.5 and above in pricing, payroll tools, and mobile-app functionalities. It scored the lowest in reporting and ease of use because it has limited reports and customization options, lacks phone support and employee benefits plans, and doesn’t integrate with third-party solutions (as of this writing). You may need time adjusting to using its chat commands.
In terms of user feedback, those who left reviews on Google Play and the App Store said they appreciate its affordability and fast payroll runs. However, several are unhappy about the occasional app glitches and long wait times for chat support.
With Roll by ADP, you simply need to type the chat command to run and submit your payroll.
Roll by ADP Pricing
- Mobile app: The app is free to download, but you need a paid Roll by ADP subscription to use its payroll tools.
- Software subscription fees: It costs $17 per month + $5 per employee.
Roll by ADP Standout Features
- Chat-based mobile payroll app: Roll by ADP is the first of its kind—you can set up employee profiles, add deductions, run payroll, and pay employees through direct deposits by using only chat commands on your mobile iOS and Android devices. It even has a scanner icon that lets you view its mobile platform on computer desktops and laptops.
- Affordably-priced plan: For $17 per month + $5 per employee monthly, you get full service payroll with unlimited pay runs. If you need employee benefits, tip reporting, and integration options with QuickBooks Online and time tracking solutions, we recommend Square since Roll by ADP has none of these.
- Next-day payments: What’s great about Roll by ADP is that it automatically provides next-day direct deposits to its clients (even a same-day option if via manual check). This is comparable to QuickBooks Payroll although QuickBooks’ same-day option includes direct deposit; you also have to subscribe to a premium plan to access it whereas Roll by ADP includes it under its one plan.
- AI-powered assistant: Paychex may offer the services of a dedicated payroll specialist, but with Roll by ADP, you get a smart in-app assistant that learns how you do payroll and automatically lines up your to-dos in advance. It sends automated alerts and even conducts error checks to make sure that your payroll is in line with your normal pay runs. In case you need to consult with a customer representative, Roll by ADP provides unlimited live chat support.
Conclusion
Payroll is one of the most tedious functions of running a small business. There are too many details, too many federal and state requirements, and too many steps involved. A third party payroll service can help you stay compliant with payroll regulations. It also offers time saving benefits like automating payroll calculations for you. Nav Advisedly is one of the best payroll APP for small business.