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Best Project Management Tools for Small Business

Best Project Management Tools for Small Business

It’s crucial that you have project management tools while you’re trying to run any type of business. That’s because assigning tasks isn’t going to be enough. You need your entire team to know what needs to be done, when it needs to be done and how they need to do it. You need ways to let people know the progress being made and the overall strategies that you need to follow. Several factors are important in keeping your business running smoothly, and that’s where project management tools come in.

These tools allow you to manage your team more effectively because you can always be aware of what’s happening around you. The most important thing is that it’s going to make your team more efficient. The more your team knows about the projects and tasks they’re working on, the more they can get done. All you need to do is make sure you are evaluating the apps you use carefully. After all, the wrong apps and tools could slow down your team rather than improving it. We’ve gone through dozens of apps and tools to find the ones we’ve mentioned below, and we think these are the top ten that you should be looking at for your needs.

Best Project Management Tools for Small Business

1 ClickUp

Best for unlimited users/seats

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5/user/month and offers additional functionality.

Free forever with paid plans starting at $5/user/month

PROS

  • Free forever plan allows unlimited members
  • Unlimited file storage on all paid account tiers
  • Can email (set-up) a task directly from Outlook

CONS

  • Read-only guest permissions are limited to paid account
  • Reporting suite is limited to paid plans only
  • Granular customization options results in a time consuming set-up

2 Smartsheet

Best for flexibility & customizability

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

PROS

  • Sheet-to-sheet linking
  • Many project templates & resources
  • Ease of sharing
  • Easily customizable dashboards

CONS

  • Jira, Salesforce, Dynamics connector limited to Premier plan
  • Changes don’t update in real-time
  • Can’t customize chart colors

3 Kintone

Best for building custom project workflows

Kintone is a customizable project tracking software platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

PROS

  • Flexible pricing that includes special deals for schools and NPOs
  • Admin accounts have access to tons of customization tools
  • Data is easy to pull and manipulate into good looking reports

CONS

  • No single-user plan available (minimum 5 users)
  • Limited to 5GB/user storage on every pricing tier
  • No native templates for common project types or documents

4 Forecast.app

Best AI-native project planning tool

Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.

Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize.

Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.

Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

Forecast costs from $31.76/user/month (€27/user/month) with a 10-seat minimum requirement. They offer a 14-day free trial.

14 days free trial

From $31.76/user/month

PROS

  • Predictive tasks for spreadsheets
  • Can manage resources across multiple projects
  • Easy to plan projects and timelines

CONS

  • Milestone data is lumped together rather than separated
  • Additional fee for onboarding/training
  • Higher learning curve

5 GanttPro

Best project management tool for planning and scheduling projects with an online Gantt chart

GanttPRO is a project management software based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. To get more visibility, users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

The Gantt chart maker allows teams to collaborate in real-time using comments, mentions, and attachments. Resource management and workload features for monitoring team members workload and tasks are also included.

You can integrate your projects with Jira, Google Drive, Slack, and other applications. GanttPRO is widely used in software development, construction, healthcare, finances, events, education, and many other spheres.

Basic plans for 1 user start at $7.99/month if billed annually.

14 days free trial

From $7.99/user/month

PROS

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

CONS

  • Light on integrations
  • Lack of options to create recurring tasks

6 Zoho Projects

Best for unique team collaboration features

Zoho Projects is a project management application that can handle projects of all sizes and levels of complexity. The tool comes with features that imitate social networking sites such as feeds, forums, and discussions and is available on mobile for iOS, Android, and other systems.

For project planning and monitoring, Zoho Projects’ Gantt chart features let you break large projects down into manageable sections and actionable tasks, plan and visualize different tasks and milestones, and create tasks lists to help you plan in better detail. Zoho Projects’ Gantt charts can also be used for resource allocation, so you can visualize your project schedule and the team’s workload. The resource usage table tells you who is available, who is busy, and who is overloaded.

With Zoho Projects, you can define dependencies between tasks and assign them to the right people, schedule events in your calendar, and monitor the percentage of work that’s been completed once the work has begun. Automate routine tasks at regular intervals by setting up a recurring task, and set reminder emails for tasks.

You can also create or download project documents, presentations, and spreadsheets, as well as upload and share files for team collaboration. Record the hours spent on tasks and compare them with what you had originally planned. This can be done manually or with the help of an integrated timer. Entries are automatically recorded in your timesheet, and generating invoices from this information requires only a few clicks.

Being part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well, like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported.

Zoho Projects costs from $5/user/month and offers a 10-day free trial. Zoho Projects also offers a free plan for up to 3 users and 2 projects.

10 days free trial

From $5/user/month and offers a 10-day free trial

PROS

  • Unlimited number of projects
  • Easy workflow automations
  • Robust communication features
  • Time-track multiple tasks at once

CONS

  • Does not integrate with Quickbooks
  • Lacks some reporting features
  • Lack of file type export options

7 monday.com

Best for building custom workflows across teams

monday.com is an award-winning project management software used across diverse industries by companies like Hulu, BBC Studios, Coca-Cola, L’Oréal Paris, Adobe, and Deezer.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—Kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process. Read our in-depth monday.com review for a complete overview of the tool, as well as a short video tutorial of basic features.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/mont

PROS

  • Huge focus on collaboration
  • Long list of supported integrations
  • Easy to customize a workflow or board
  • Helpful visual/color coding customization

CONS

  • Complex pricing rubric
  • Gantt charts locked to mid-level plan
  • May be too robust for small teams

8 Asana

Best online task management software for complex projects

Asana is a task management solution with automation tools, a rule builder, and other workplace management items. Asana’s Timeline lets users create a plan that shows how the pieces of a project fit together and help keep work on track as things change.

Asana has a colorful, rich, and inviting user interface with everything from compartmentalized productivity items to playful cartoon animations that “zoom” across the screen to celebrate finishing a task. This scored them very well in the UX category of the evaluation criteria.

Integrations include Jira Cloud, Salesforce, Adobe Creative Cloud, Tableau, Slack, Microsoft Office 365, Gmail, CSV Importer, JotForm, EverHour, OneDrive, Zoho Cliq, Box, Mailbird, Instabug, DRopbox, Gitlab, Trello, VElocity, Tick, and many more per their website. Additionally, users can connect Asana to Zapier, Automate.io, and others to integrate with hundreds of more available apps.

One minor gripe is that having an active, real-time chat function would benefit this app in particular. Asana bills itself as more of a holistic solution to the project and task management but communication is limited to cumbersome comment sections.

Asana starts at $10.99/user/month and has a freemium version of the software.

30 days free trial

From $10.99/user/month

Best for visual planning

Used by Amazon and Netflix, TeamGantt is a project management tool with a freemium version for smaller groups and teams who don’t yet need an upgrade to a paid plan. Obviously, TeamGantt specializes in Gantt charts and other task planning but they also track workloads and team availability, collaboration features like chat and tagging, and customizable alerts.

Project managers should be aware that TeamGantt works best for simple projects but the software struggles to handle more complex projects across multiple teams. For example, it is not easy to gauge project status at a quick glance.

TeamGantt scores well in the Usability segment of the evaluation criteria, as it is incredibly flexible to use. The tool is accommodating to however you may want to set up and track your projects, no matter their structure or constraints. Additionally, providing an easy “read-only” URL makes it great for sharing with outside parties for input.

TeamGantt costs from $24.95/month and has a freemium version of the software for up to 3 users.

14 days free trial

From $24.95/month

PROS

  • Flexible setup/tracking for projects
  • Share charts without recipient logging in
  • Easy drag-and-drop task duration
  • Really easy to learn

CONS

  • Dependency functionality can get complicated
  • Doesn’t have in-app notifications
  • Views lag behind changes

10 Workzone

Best for mid-sized businesses

Workzone is a great project management software for marketing, agency and operations teams of 5+ users. It’s powerful but it’s still easy to use and adopt. Organizations small and large run their projects and keep their teams in sync—it’s been used and developed for 20 years, so the company has built some really useful features to answer real-world problems.

Some of Workzone’s standout features include a useful all-projects dashboard, personalized to-do lists, and an interactive Gantt chart. Workzone also offers secure file management and creative review tools, customizable project intake forms, workload management, time and expense tracking, and powerful reporting. Flexible permissioning allows for giving different levels of access to different users, providing extra layers of security and control.

For new teams who aren’t used to working with a project management software, Workzone is a smart choice because they assist in implementing the software—their team helps your team build the foundation, processes, and discipline you need to get the most out of the software and use it to manage projects successfully. Their level of support is hard to find—they offer needs assessment, success planning, setup and customization, training, and ongoing coaching.

The tool integrates with standard industry software including various communication, IT, file sharing, time tracking, accounting, marketing, and CRM software. You can extend Workzone’s functionality through their extensive APIdeveloper API and Zapier.

Workzone pricing starts at $40/user/month for up to 5 users. Price per user lessens with the number of users…for instance, for 15 users the price per person starts at $24/user/month.

Free demo

From $24/user/month

PROS

  • Allows creation of templates from existing projects
  • Easy to customize tasks using flexible notes system
  • Email reminders to keep things flowing

CONS

  • Completed projects aren’t automatically archived
  • Delayed tasks negatively affect independent tasks on the timeline
  • Better file access permissions welcomed

Best Free Project Management Software for Small Business

1. Instagantt

If you want online Gantt software, this is the way to go. It’s designed to work with Asana (which we’ll talk about in a moment) and also allows you to link schedules from other sources. That means you only have to put in all of your information once, and you’ll be able to see it across each of your different platforms. You can set up timelines and tasks as well as managing and monitoring your teams’ workload. While you’re at it, you’ll be able to see everything in a format that works for you and your team.

If you’re not using Asana, you can still get a lot out of this system, including monitoring and assigning tasks, assigning due dates, and evaluating progress. All of these things come in several different price points that will help you work with the team that you have and keep apprised of everything that needs to be done.

Some of Instagantt’s awesome features are:

  • Gantt and workload view
  • Task and subtasks
  • Public snapshot sharing options
  • Timelines
  • Multiple projects and workspaces
  • Dependencies and milestones
  • Critical path
  • Team collaboration options: notification and task assignment
  • Estimated and actual cost
  • Custom view and custom fields
  • Custom color options for progress bars
  • Risk and priority
  • Baselines
  • Drag & drop
  • Diverse exporting options: Excel, image and PDF

2. TeamGantt

With this tool, you’re creating workflows, and you’re doing it in a way that’s simple for people to understand and get a handle on. You can create different projects, milestones, and tasks and even use it on any of your devices. This system works on iOS, Android, Google Chrome, and Web. That means any of your users and team members can access it no matter where they are or what type of device they use. And you can check in to see just what they’re doing through the snapshot view.
You get to assign high, low, and medium priority to tasks, see how your team is doing and even set up the start dates and due dates for everything. You’ll also be able to use Gantt style timelines to keep an eye on everything. And you can try out the whole thing for free for 30 days. Then you pay based on the number of people who are on your team.

Some of TeamGantt Features:

– Drag&Drop
– Guest permission
– Baselines
– Multiple project view in one Gantt chart
– Guest permission
– Baselines
– Tasks & Subtasks

3. Asana

You want to be able to keep track of everything that everyone is working on, and that’s where Asana does well. This program gives you the ability to create the task list you want and then move it as much as you like. You also have a visual project timeline that you can use to see everything you need to get done. You can even set up your progress, note due dates, and make sure that scheduling and rescheduling are simple and easy.  

What makes this application even better is that it works with several of your other favorites. You can link it to your Slack, Outplanr, Google Calendar, and Dropbox. All of these links make it easy to integrate, and they also ensure you don’t have to put in information all at once. Plus, you can choose between different fee schedules to find what works for you. From free to enterprises.

Asana Features:

  • Document Management
  • Project Management
  • Time & Expense Tracking
  • CRM
  • Collaboration Tools
  • Portfolio Management
  • Resource Management
  • Integration with Instagantt

4. Click Up:

If you want to manage tasks efficiently, including managing your more substantial tasks, full projects, small tasks, and notes, you’ll want to check out this service. It’s designed to let you customize everything, so you have a system that works for you. It also enables you to do automatic scheduling with estimated times, and you can choose who gets to see what on the system. That way, when you bring your team into the system, they’re not automatically privy to everything.

You can set goals and see how they’re doing as well as changing up the view that works best for you, check on the status of projects and more. You’ll also have an inexpensive rate because this system is paid based on how many people you have on your team. You only pay $4.99 per person each month.

Click Up Features:

  • Task tray
  • Notepad
  • Assigned comments
  • Dark mode
  • Integrations
  • Assigned comments
  • Multiple views

5. Wrike

This tool will give you the ability to communicate with your team through what they call ‘best-in-class’ collaboration. They also have document management tools and different communication features. You can even set up priorities for what needs to be done and make sure that your team is working more efficiently at the tasks that matter. If you already use Outlook, iCalendar, or Google, you can even sync your tasks or your milestones to keep everything working together.

With this system, you can use Gantt charts, which help you to create the timelines you’re looking for. You also get a more straightforward process for staying up-to-date on what’s happening in your projects so you can send the information on to your clients. Pricing is also based on the number of users that you have signed up with the service during the year.

Wrike Features:

  • Critical path
  • Collaborative team editing
  • Folder hierarchy

6. Smartsheet

If you want your team to be able to collaborate on anything and everything, this is a great way to go. It offers you attachment options so you can upload files directly into the system from Google Drive, Onedrive, Dropbox, and many of your other favorites. You can even see who is busy and who isn’t on your team so you can contact people at more convenient times. All you need to do is take a look at the dashboard.

While you’re at it, you’re able to set up different permissions, and you can make sure everything is maintained and updated correctly along the way. That’s because it sends out automatic update requests to make sure everyone is on the same page. When you’re ready to try it out you’ll find time-tracking, reporting, resource management, and planning. It’s all entirely cloud-based, too, so you can access it from anywhere. Plus, some plans vary from $14 to $25 per month.

Smartsheet Features:

  • Spreadsheet templates
  • Predecessor tasks
  • Automated workflows

7. Trello

Here you’re going to have a basic but easy to use a system for keeping track of all of your different tasks. You can create entirely different boards for different types of jobs, different projects, different teams, or anything else you like. What’s great about this system is that it’s a Kanban management tool, which is one of the most popular methods available. You get to switch between boards however you want and create any tasks that you want within them.

You can drag and drop your cards, add tags, fields, priority levels, and a whole lot more. The interface is user-friendly, and there are even power-ups that help you add on different features that you may need. You also can choose between different modes that range from free for individuals or small groups up to an enterprise version that’s available for each member of your team.

Trello Features:

  • Kanban View
  • Drag & drop
  • Detailed & Quick Overviews of Front/Back Cards
  • Tasks and subtasks
  • In-Line Editing
  • Deadline Alerts and Notifications

8. Monday

What if you could have a system that makes things easier for you and is named for everybody’s least favorite day of the week? Well, you can with Monday. This system offers you plenty of features, including following Twitter and LinkedIn threads and even commenting on different tasks. You also can customize who can access various projects. If you already use other systems, you can integrate them into your account, including Google Drive, Dropbox, and Zapier.

The open-source framework is one of the best parts of this tool, letting you create any integrations and other features you may want. You can also get more detailed reports, and you can add on any people you want, including third-party agents or freelancers. You can choose between different pricing structures depending on the size of your team.

Monday Features:

  • Collaboration tool for multiple employees.
  • Visual display of progress.
  • Easy communication: tag people.
  • Email notifications
  • Execution Board – with big screen display
  • Integrations: Dropbox, Google Drive, Pipedrive

9. ProofHub

The user-friendly aspect of ProofHub is one of the first things you’re going to like. From there, you’ll love that it’s got a minimal learning curve. You can organize the projects you want to create, the teams that are responsible for them, and more. You get to customize everything from the color scheme to the names and logos that you use. There are even six different language options, so you can make it work for your team even if you’re international.

When you set up each of your team members, you’ll be able to assign roles and provide only the level of access that each team member needs. You also get mobile options that work with both iOS and Android devices. On top of that, you can choose between two different versions that vary from $55 to $99 per month

ProofHub Features:

  • Collaboration
  • File sharing
  • Gantt charts
  • Idea management
  • Product roadmapping
  • Multi-language
  • Chat

10. Teamwork

With this tool, you’re creating workflows, and you’re doing it in a way that’s simple for people to understand and get a handle on. You can create different projects, milestones, and tasks and even use it on any of your devices. This system works on iOS, Android, Google Chrome, and Web. That means any of your users and team members can access it no matter where they are or what type of device they use. And you can check in to see just what they’re doing through the snapshot view.

You get to assign high, low, and medium priority to tasks, see how your team is doing and even set up the start dates and due dates for everything. You’ll also be able to use Gantt style timelines to keep an eye on everything. And you can try out the whole thing for free for 30 days. Then you pay based on the number of people who are on your team.
Teamwork Features:

  • Workload
  • Templates
  • Collaboration
  • Board View
  • Time Tracking
  • Milestones

Best Project Management Tools

HeySpace

If Slack and Trello had a baby, it would be HeySpace. It’s one of the best tools for sales because of it’s functionalities and ease of use. HeySpace is a task management software with chat. It helps to communicate and collaborate with your friends. People can manage workflow and monitor the progress of works always up-to-date.

HeySpace allows your team to eliminate two or even three different tools – task management software, project management software, and communication software since it combines the key features of these three. No more switching between different apps! You have everything in one place, easy to access and easy to use. Make HeySpace your project management tool

Main features:

  • Workspaces – you can create different workspaces for different clients, teams or departments
  • Group and individual chat
  • Adjustable tasks – you can set date, assign people to it, add tags, description, files, comment on it, add estimates, copy task
  • Calendar integration and Google docs attachments
  • Kanban board with tasks
  • Video calls

In HeySpace you can manage your university projects online and collaborate in groups on different tasks. In free version you can create unlimited projects, so you can use it as your private task manager and also a tool for group collaboration. You can use chat and video calls to communicate with others.

Pricing:

  • Free
  • Premium – $5/user/month

Slack

Personally, I would recommend Slack. What is the reason behind this recommendation? The communicator is an excellent and powerful, having plenty settings and options at its disposal. First of all, Slack enables real-time messaging. All the team communication is in one place, in the result of which accessing chats and searching them through is as easy as pouring tea into a cup. 

The app integrates with numerous external services. The list is continuously broadened. It offers built-in internal and external sharing options as to enable people to get and share files with whoever they want. The tool is equipped with advanced search, filters and sorting as to make getting the right files simpler. The results can be filtered by relevance or file type to find what you exactly need.

Lastly, Slack has fully native apps for iOS and Android at its disposal. What else is worth pointing out? Maybe that Slack provides one with read state synchronization. What does it mean? It means that when you read something on your phone, your laptop will know about it and automatically mark those messages as ”read” ones.

Key features:

  • Create open channels
  • Desktop and mobile messaging, file sharing and notifications
  • Flexible file browsing
  • Useful, customizable notifications
  • Search inside Word docs, Google Docs, Photoshop files, PDFs
  • Private groups and 1:1 direct messaging
  • Read-state synchronization
  • Search conversations and individual messages

You can use Slack for your group projects. It will help mostly in communication, so you don’t need to meet personally or write e-mails to organize the work. You can also share files there. It lacks some more advanced task management features, but it can be easily integrated with other free tools.

Asana

It is commonly known to be a workflow management tool also for students. What does characterize this software?  It is its flexibility. Though figuring out how to set it up for one’s needs may not be easy, Asana offers handy instructions for those who deal with it for the first time in the form of online video tutorials for learning how to start using it and mastering the finer points of Asana. Asana enables students to do basic collaboration stuff such as sharing and editing materials, communicate with other users and designate tasks to specific people. In short, it has all that students who are working on a project need.

Key features:

  • The tool helps to create teams which aim is to organize one’s projects and connect teammates with a shared calendar and conversations.
  • Teammates can be added as followers. This enables them to, first of all, follow along with work on the task, moreover, to receive relevant notifications with task updates.
  • The access to every project can be limited as well as creating hidden teams for sensitive work, or making public teams and projects for access by one’s entire team.

Tasks in Asana can be managed in different views, depending on what you need. You can create simple to-do lists for your assignments, use kanban boards or plan your project in a calendar.

Evernote

It is a program that makes possible the collaboration of many people, which facilitates project management.

First of all, the app is easy to use and it is flexible. What is more, it enables, among others, sharing information and collaboration on various projects, organizing tasks, monitoring finances, digitizing files that are important to the project, and capturing image-centric brainstorms.

Finally, with the app, the material can be easily collected and organized to improve the workflow of one’s team. Use Evernote and have everything is at your hand!

Key features:

  • Share notes and collaborate on files
  • Save favorite webpages
  • Snap photos, record audio, save documents
  • Content available on any device
  • Edit rich text and sketches
  • Evernote Clearly for clearing web content
  • Give feedback and share ideas
  • Sketch on a page and sync notes to any device

The app is greater for working on research, looking for inspiration, and taking notes. It’s one of the best project management ideas for students. But if you want to coordinate the whole project online you might need something more to communicate and delegate and monitor tasks.

BASECAMP

The management tool is incredibly useful when it comes to managing projects and your team, no matter where your team members live in, Canada or Congo.

Basecamp has at its disposal a wide variety of features that aims is to improve the system of project monitoring and getting things done on time. It is an intuitive and user-friendly tool that can be run in minutes. In addition, tasks are presented in the form of handy to-do lists with due ranges and dates; each user has their own task. All that has been done to avoid chaos and confusion. The next amazing feature of this app is the way how one gets to prioritize and reorder tasks and adjust the system to one’s needs.

Finally, the program is also an astounding medium enabling coworkers to share ideas, proposals, or align reference conversations, which in turn helps you to make sure each team member knows what others are doing as not to double their work.

                                     Key features:

  • Group discussions
  • File sharing
  • Project templates
  • Task planning, scheduling, and tracing
  • Search Functionality
  • Project management
  • Comments
  • Chat
  • Due date tracking
  • Prioritizing
  • Project notes
  • Activity dashboard

Basecamp offers a 100% free Personal plan perfect for students and small teams. It can be a perfect organization tool for college students. This plan allows you to add up to 20 users, create a maximum of 3 projects and add up to 1GB of files.

Conclusion

If you’re looking to improve the way that your team runs and to make sure that you’re on top of everything, then you need the best project management tools. Well, that’s precisely what we have here. Hopefully, one or even several of these will turn out to be the best tool for your team. You can make sure that you have everything you need to keep your team on task and ready to go, no matter what you need next. Each of these tools has excellent features, and we know that you’re going to love them. Check out how each of them can work for you and where you can get signed up with any of them.

Conclusion

If you’re looking to improve the way that your team runs and to make sure that you’re on top of everything, then you need the top 10 best project management tools. Well, that’s precisely what we have here. Hopefully, one or even several of these will turn out to be the best tool for your team. You can make sure that you have everything you need to keep your team on task and ready to go, no matter what you need next. Each of these tools has excellent features, and we know that you’re going to love them. Check out how each of them can work for you and where you can get signed up with any of them.


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