Project management software is essential when you need to keep track of the different projects you’re working on, as well as their status and progress. This software allows you to assign tasks to team members, track the time they spend on each task and monitor their output, as well as organize documents and files related to each project. If you’re looking for the best project management software with time tracking capabilities, here are some of our top picks:
Best Project Management Tracking Software
Best for customization capabilities
monday.com is a project management software with time tracking features that has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.
monday.com features for managing projects include resource and project management, time tracking software, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress.
And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track every billable hour, employee productivity, and invoices. More than being a time tracking solution, you can also use it for your employee productivity needs. Easily assign owners to new tasks, prioritize each item, set due dates and know exactly how every work hour is spent on each project and task. You can also keep track of time on their mobile app.
monday.com’s integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
2 Resource Management by Smartsheet
Best for mobile time tracking
Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.
Its built-in timesheets, mobile time tracking, and expense tracking features, enable you to create rich project reports by filtering project data with just a few clicks, making it the best time tracking solution for a workforce with diverse operational setups. Get a detailed report that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.
Over 1,000 of the most innovative companies in the world rely on Resource Management by Smartsheet, from 10-person shops and 100-person teams within global brands to 1,000+ person professional services firms. Resource Management by Smartsheet has been recognized for its design excellence with awards from FastCo, SXSW, IxDA + IDSA.
Resource Management by Smartsheet easily integrates with a variety of internal workflows and software suites. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.
With a unique project and resource matching feature, Resource Management by Smartsheet helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.
30 days free trial
3 Buddy Punch
Best online time clock for GPS and image tracking
Buddy Punch is a web-based time clock software. Its interface is fully customizable. You will be able to integrate the Buddy Punch with most of the payroll management products. It will help you with managing the projects by recording the time for a specific project and job codes.
Buddy Punch has a functionality of automatically splitting of calculated time into categories like regular time, overtime, and double time. The tool can also provide the flexible, reliable, and easy-to-use employee management, Buddy Punch will let you set up a unique overtime rule on a per-employee basis. Additional features include automatic breaks, vacation tracking, GPS tracking, and other time and attendance solutions.
Buddy Punch integrates with QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday. A paid Zapier account can get you access to hundreds of other tool connections.
Buddy Punch costs from $25.99/month for basic time and attendance solutions (billed annually). They offer a 30-day free trial. You can contact the company directly for the requirement of more than 200 employees.
Best for managing employee time off
Timesheets.com is a fully-featured time tracking software tool, complete with hourly time clock, project time, mileage and expense tracking, time off / vacation, and stacks of powerful HR functionality to support managing your team. Timesheets.com is easy to use and they offer the option to brand the service with your logo.
Timesheets.com integrates fully with projects and tasks and they offer flexible entry options with tracking projects in real-time using timers feature, single project entries daily, or fill in their timesheet at the end of the week. Budgets are easily managed and reporting is simple with the ability to use live, up to the minute data to drill down to separate out specific employees, projects, and dates.
Timesheets.com has some pretty powerful HR tools if you’re looking for a more complete HR time tracking software solution that does more than just track time and expenses. The HR functionality includes powerful time off management with the ability to review accrued balances for vacation, and request approval for vacation time to manage and review the agency’s time off in a single view on a calendar. The HR functionality also includes a suite of standardized employee documentation including employee training manuals, performance reviews, staff communication, employee files, and notes.
Timesheets.com has a QuickBooks integration and the data can easily be exported for other accounting software.
Timesheets has a 15-day free trial for all users. Once activated, pricing starts at $4.50/user/month and $3.60/user/month for nonprofit organizations.
Best free time tracking tool
If you’re looking for a simple and free time tracking software, Toggl is a great place to start. It’s beautifully designed and incredibly easy to use. If you’re looking for a solution to get started today and to simply track time against different projects and clients, then Toggl is great.
Toggl allows you to create projects, tasks and track hours using your browser, Chrome extension, mobile, or desktop apps. While it allows tracking of accruals, there’s no way to set budgets and track against them. If you want to track against an estimate or create an invoice, you’d need to use a 3rd party tool.
Toggl has some good functionality to support helping people do their time tracking properly with automated reminders to keep people on track, and you can create required fields for time entries, to ensure people always add comments or tags to their timesheet entries. You can also enable auditing tools where you can trigger alerts for suspicious-looking timesheet entries, like if someone claims to have worked 10 hrs straight on a single task!
Toggl has some good out the box, which make it one of the best free time tracking software options available with integrations for Jira, Asana, Basecamp, Freshbooks, GitHub, and Teamweek among many others. So even though it’s lacking in some of the budget tracking and invoicing functionalities, you can easily tie it in with other tools that specialize in reporting and invoicing.
Toggl is a free time tracking software tool although paid versions cost from $9/user/month.
Bill4time is the full package – a full-featured time tracking software tool with time tracking, expense tracking, billing & invoicing, invoice templates, and online payments supported by a client portal, it’s more than just time tracking but billing software too.
Bill4time has created some well-designed and good looking tools with mobile and desktop apps to enable some pretty flexible and powerful time tracking; you can simultaneously run timers, record multiple time entries in one screen and automatically convert appointments into time entries. All of this makes time tracking easy.
What’s really unique about Bill4time is really the powerful back-end management functionality that allows you to keep better track of users, projects, clients, and accounting. Using the rich data and dashboards you can easily track financial performance, identify trends, review payment history, productivity, and more so you can more easily optimize performance. Reporting is powerful and flexible so you can be sure to stay on top of the productivity and financial status of your clients and projects.
Bill4time doesn’t have a large back-catalog of integrations but they do have the essentials; Quickbooks, PayPal, and Stripe, so if you’re using those systems, you’re in luck.
Bill4time offers a free 14-day trial and costs from $29/user/month.
Best for integration options
TimeCamp is a great free time tracking software tool (with freemium upgrades) that includes manual and automatic timesheets, a time diary, and automatic task detection capabilities. It’s well designed and easy to use with a clean and fresh design.
TimeCamp is based around projects and tasks, and you can set budgets for either so that you can easily track accumulated hours against projects and tasks. Vacation tracking and accrual tracking are supported with attendance and absence analysis so you can track who is in and who is out at any given time, see when they start and finish work and track their holidays.
Timecamp integrates well with invoicing and is able to automatically (or not) produce invoices based on billable hours with worked generated in TimeCamp. There is an integrated payment gateway and helpfully you can get a notification when a client views an invoice.
A great feature within TimeCamp is their pretty unique time management tools which give some great insights on what are people are actually doing; the most time-consuming websites and applications they’re using, with productivity analysis and detailed history on how people spend their time by using automatic computer usage tracking – this also enables you to evaluate time spent on documents, even tracking offline activity and the ability to approve or reject timesheets.
TimeCamp has got stacks of powerful integrations which make it a very flexible time tracking software tool. Integrations include project management favorites including, Jira, Wrike, Trello, Podio, Basecamp, and Asana – invoicing including Xero, Quickbooks, and Free Agent, as well as Insightly, Wunderlist, and Zapier.
TimeCamp is free time tracking software although paid versions cost from $6/user/month.
Best for agencies
Harvest is a very popular agency time tracking software tool used by thousands of agencies as their time tracking software solution. Its functionality covers everything from timesheets, invoicing, expenses, project budgeting, budget tracking, and reporting.
Harvest is popular because it’s easy to use and it’s been very well designed with a beautiful and intuitive interface that works across desktop and mobile. Harvest covers time tracking with clients, projects, and task tracking which power some powerful reporting so you can easily analyze your data including billable and non-billable time for specific staff, tasks, clients, and projects.
Helpfully, for complete budget tracking solution, Harvest supports expense tracking, invoicing, and timesheet approval; it’s a fully baked product covering the essential time tracking software tool functionality and stacks more. Harvest also has a sister product, Harvest Forecast, which has resourcing management features so you can schedule a team on projects, know who’s working on what and when and then easily compare estimates vs actuals and know exactly when a project hit its budget.
Harvest really excels at its integrations, offering more than 70+ integrations across project management with Jira, Asana, and Basecamp, accounting with Quickbooks, Xero, and Stripe as well as many others across issue tracking, CRM, productivity, communication, contracts and proposals, developer tools, and analytics and reporting. If you’re using industry-standard tools, you’re very likely to be able to plug in the Harvest add-ons to track time across your project workflow.
Harvest offers a 30-day trial and is a free time tracking software tool, although paid versions cost from $12/user/month.
Native time tracking feature built into all plans, free included.
ClickUp knows that time tracking is crucial for any business. This is why their native time tracking is available in all of their plans, including the free one! Tracking can be done within a specific task, or from any screen using the command center.
You can access the command center by going to the left menu and clicking on the lightning icon next to the search bar. Once you are ready to see time tracking reports though, you will have to upgrade your plan as the time sheet dashboards are part of the business and unlimited plans.
Note: you can still see time tracked in each task by looking at the activity log.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp is free with limited storage for an unlimited number of users. Paid plans start at $5/user/month and offer a free-trial.
Free time tracking tools
A time tracking app refers to an online technology that helps keep track of work hours. In today’s remote work environment, most businesses use time tracking software to record their employees working time. These records give them insight into how they spend their time and how much time they spent while they are working on projects or tasks. According to reports, business owners can find ways to improve the productivity of each employee.
Not only does a time tracking app offer to keep tracking of your working hours but it also offers expense, payroll or break tracking too. Luckily almost every free time tracking tools come with these additional features. So, the free time tracking apps we have mentioned below are just for you if you are;
- A small business owner who is tight on a budget,
- A marketer, project manager or freelancer,
- A decision-maker who is confused in choosing the best time tracking software for teams.
Alongside the project time tracking feature, there are other key features that come to the fore like issue tracking, reporting, CRM, payment tracking, productivity, and workflow management. Especially for payment tracking, Xero and Stripe integrations can save you time. In the free version, you will be able to track two projects simultaneously.
Hubstaff is one of the best free time tracking tools helping track your work efficiently. Although it is known for remote teams or solopreneurs, all sizes of businesses can simply use Hubstaff to track their work time. The features consist of time tracking, timesheets, invoicing, and URL tracking. There is one feature that could be irritant for some of us is that Hubstaff takes several screenshots from your desktop during the day. Luckily, the free version limits the number of screenshots.
You can also start tracking time both manually and automatically through its desktop timer created for macOS and Windows as well. It offers a platform that you can pay them directly without the need to switch to other tools. If you are working with numerous freelancers, this feature may be pretty beneficial for you. Unfortunately, its free version doesn’t integrate with other applications.
Clockify shines out at top of the best free time tracking software list as it is the most popular platform for project time tracking. It lets you and your team track work time between each project. By using the platform you can do numerous things alongside time tracking like timekeeping, detailed reporting, project and workforce management.
If you are a project manager, Clockify definitely makes you happy. It allows you to create projects, view related tasks, assignments, and rates. So you will be monitoring what teammates are currently working on and where they spend most of their time. At the end of the project, you can easily analyze and report the progress of your project. Plus, all reports can be shared with other teammates and imported in several formats like PDF, CVS, and Excel.
If you would like to stay away from the complexity, go for the Toogl Track then! It is created for freelancers, small and large teams. Toogl Track, a comprehensive free time tracking app, offers the simplest dashboard to track your time, project, and budget, manage your team, see the billable or non-billable hours of work and report your data for the week.
As Toogl Track is already integrated with over 100 tools in the market, you don’t need to go back and forth between platforms. Another point is once you start tracking time on the web app, you can stop it on the mobile app and so get the report on the desktop app. Sadly, the platform doesn’t offer pro features such as project templates, insights, time audit, iCal and Jira integration but you can upgrade your free plan to one of the paid plans anytime.
Tick sparks itself when it comes to looking for the best time tracking solution for small and medium-sized businesses. Like Toogl Track, Tick offers a straightforward dashboard to avoid confusion as well. It integrates well with Asana, Trello, Slack, and Teamwork to ease the project manager’s work by easily creating tasks and managing budgets.
The platform allows you to keep track of the latest updates about each task or project through the mobile app and also the Apple Watch. Other key features include setting running times, invoicing, bulk time entry and Chrome browser extensions. No words for their rockstar customer support, you can get your answers at light speed. Just keep in your mind that the Tick free plan is up to only one project. So you might need to upgrade your plan if you track more than one project at the same time.
Looking for a solution for larger teams? Harvest is a tailor-made solution for project time tracking. As distinct from the other time tracking apps, you will be able to see both what your teammates are working on separately and also collaboratively. It comes with a wide range of integrations such as Basecamp, Trello, Asana, Quickbooks and more.
As we continue down the road, My Hours comes up with its all-in-one capability. If you are looking for an easy-to-use time tracking tool with a classy look, you know what to choose. Not only does it help to track your time, task and projects but it also helps reporting, billing and organizing your team.
Unlike most other time tracking software, My Hours offers unlimited solutions in its free trial version. So this may give you more time to enjoy the tracker rather than jumping into others. Thanks to the platform’s mobile app, you will be able to maintain your work on the go as well!
As we come to the end of the best free time tracking software list, our last stop is TimeCamp. A simple, yet powerful time tracker will help you avoid project management pain. Once you focus on the work that matters most to you, your productivity immediately will increase. By using TimeCamp, you will be able to optimize your and your team workflow while keeping the budget on track.
Although the platform offers unlimited users and projects, it has only one integration ability. If we look at the bright side, TimeCamp provides bulk editing in the free version. This feature is commonly included in paid plans, so it is good to know that we can find it out in its free plan.
Best employee time tracking software
Clockify is one of the most popular free time tracking apps. This tool includes a timer, labels, timesheet functions, reporting capabilities, as well as a sleek dashboard and calendar interface. The software enables users to track time across projects, invite coworkers and measure team progress, and mark entries as billable or not. Clockify offers integrations to track time across apps like Trello, Monday, and Asana. The basic version of Clockify is free, while paid versions include bonus features such as audits and alerts.
Formerly known as TSheets, this is one of the more widely used employee time tracking apps. QuickBooks created the program and offers the service for a base price and monthly fee, with a free thirty-day trial available. The platform has two tiers, premium and elite, the latter of which includes features such as geofencing, comparisons between estimates and reports, and progress tracking. Notable features include scheduling abilities, a time clock kiosk with facial recognition, and scheduling. A QuickBooks integration streamlines invoicing and accounting processes.
3. Toggl Track
Toggl creates HR software that simplifies time tracking procedures, project management and hiring processes. Toggl Track is a simple tool with both free and paid plans. The free version of Toggl includes features such as time-tracking and timelines, a pomodoro timer, and hundreds of app integrations.The paid versions unlock features such as templates, audits, billable rates, estimating tools, and dashboards. Toggl Track’s autotracker and background tracker capabilities monitor minutes spent on programs and websites and make time logging suggestions.
4. My Hours
My Hours is one of the best free time tracking software for freelancers and employers. The software incorporates freelance-friendly features such as the ability to set and adjust billable rates, a dashboard that displays total and billable hours, costs, and customizable reports. You can also add comments to clarify discrepancies with team members. Emailable reports and invoicing options make client communications seamless.
TimeCamp is a time tracking tool that offers standard basics: time and productivity tracking, attendance records, task scheduling billables and invoicing, reporting, collaboration capabilities, and app integration. What the program lacks in frills it makes up for in functionality and ease of use. TimeCamp has a straightforward, sleek, minimalist interface that satisfies rudimentary time tracking needs. The program comes in four affordable tiers ranging from a free personal version to an enterprise option.
ClickUp is a project management tool used by teams worldwide. The app includes tools to manage time, projects and people. For the time tracking functions, you can select start and stop times, set estimates, add notes, and view reports. ClickUp also has a global timer and time tracking widgets that you can build into your dashboard.
Harvest is a virtual time tracking tool that provides accurate records alongside valuable business insights. The program tracks individual and team hours, costs and expenses, and project progress. The resulting reports and monitoring tools can help keep operations on track. Software integrations enable managers to incorporate the program into existing systems, including analytics, CRM’s, and project management tools. Harvest’s time tracking tool complements its forecasting software that allocates team members to tasks and projects. The software comes in free and paid versions, with a free 30 day trial available.
Harvest’s central mission is to allocate employee time wisely and ensure that remote workers do not overwork. This mission can help optimize productivity and boost employee morale.
HourStack has personal and team plans. Since the layout mirrors a traditional calendar, with blocks of time designated for entries, this program is an ideal fit for fans of paper planners and visual learners. Drag and drop features let users plan and reschedule with ease. Hourstack offers scheduling, timing, and reporting for individuals and teams, along with the ability to set permissions for group members. Monthly pricing starts at around $9 per user for the most basic option.
EverHour is a project-management tool that boasts features such as billing and invoicing, scheduling and task management, monitoring and reporting, and easy integration with hundreds of apps. EverHour’s layout makes it easy to visualize teammates’ time and workflows, spot gaps or overlaps, manage occurrences like absences and time off, and avoid worker burnout. Key tools include an invoice generator, weekly timesheet template, time card calculator, budgeting and expense trackers, and a visual planning dashboard. EverHour removes the mystery from productivity by providing data and visuals that help managers assess team input, predict revenue and project completion, and plan endeavors more efficiently.
RescueTime is a time tracking tool that prioritizes focus, employee engagement, motivation, and productivity. RescueTime also offers courses and online productivity challenges that help workers learn skills needed to maintain productive habits and stay on task. The program emphasizes distraction blocking and optimized workflows, which are ideal traits for a remote work environment.
Hubstaff is a productivity monitoring tool designed to improve team and overall business efficiency. Highlights include productivity measurement, online timesheets and payroll software, optional employee monitoring features, reporting and budgeting capabilities, and scheduling. Hubstaff streamlines administrative processes associated with scheduling. For example, you can use the tool for tracking attendance, soliciting updates, and sticking to deadlines. The software integrates with programs such as Asana, Jira, Trello, Quickbooks, and Github, as well as Hubstaff’s project management software.
12. Time Doctor
Time Doctor is online software that tracks attendance, breaks, and payable hours. The tool can also monitor web usage, take automatic screenshots, and send gentle reminders when workers stray to non-work websites or spend time on non-work tasks. The program offers integrations with all major project management platforms, as well as automatic billing and payroll processing features. One notable offering is the ability to add clients to Time Doctor at no charge so that customers and collaborators can stay updated and in the loop on project progress.
Project Management tools can help you do a better job of managing your projects. By taking the time to understand the tools and set up a project schedule, you can achieve success in any project. Additionally, stay organized and focused on your project while taking ownership of it – this will help keep everything moving along as planned.