Collaborative Workflow Software (CWS) is a suite of Microsoft Office SharePoint Server (MOSS) components and technologies designed for organizations that want to give workers greater control over the way they work and collaborate with others.
Collaborative Workflow software is software that enables people in organizations to work more effectively together. High-quality processes that help organizations’ members get their jobs done.
ProProfs Project
ProProfs Project facilitates team collaboration by offering many key features. The best part of using this tool is you don’t feel the need of having any sort of training because it is simple to use. Using this software, you can bring transparency into operations and decide when collaboration is needed.
Key features of ProProfs Project that help you with team collaboration are:
- Task comments: Your teams can drop comments on a particular task if they want to share their inputs or need clarification. It keeps the hassle of going through messy email threads at bay and makes collaboration easier
- Email notifications: Whenever one team member leaves a comment or assigns a task, all concerned individuals receive email alerts about the same. It prevents delays and paves the way for quick collaborative work
- Shared project calendar: ProProfs Project lets you plan tasks for the entire month via its ‘Calendar View’ feature, and it allows you to set events for collaborative work
- Mobile apps: Mobile applications for Android and iOS users are available, which enables all team members to collaborate anytime, anywhere
- File sharing: Teams across different departments can share files on the go so that their collaborative work goes smoothly
Pricing:
- Free Plan – You can use it for up to 3 projects and access all basic features
- Essentials Plan – It starts from $2 user/month (billed annually) and allows access to more essential features
- Premium Plan – It starts from $4 user/month (billed annually) and allows access to all premium features
Cisco WebEx
According to Cisco, 37% of employee time is spent in meetings.
While most meetings are a drag and a waste of time, we can’t deny what perpetual necessity meetings are for team collaboration. It is for this reason, Cisco WebEx, one of the most powerful meetings management software is included in this list.
Use Cisco WebEx to streamline an over-bearing bundle of meetings with the following perks:
- Share screens, host webinars and video conferences with WebEx Floating panels
- Schedule meetings using Quick or Advanced Scheduler. Users can send meeting invites via SMS, email or IM.
- In case of a dead battery or technical constraints, WebEx facilitates the immediate device switch option in connection with the meeting remains intact.
- Record meetings to revisit old discussions from the past
- Monitor meeting safety by setting a password to each meeting
- Use Brainstorm tool to gather real-time votes from team attendees
Pricing
- Premium – $24/month. 8 members. Video conferencing and screen sharing.
Yammer
The next team collaboration software we have in line is Yammer.
A Microsoft powered tool, Yammer is a social networking platform that facilitates seamless communication within an organization. Providing users with a commonplace for brainstorming and sharing creative ideas, this team collaboration app helps companies make better decisions, faster.
The ability to create public and private groups inside Yammer allows you to share files in one central location, without any fear of data loss. You can also join team discussions to gain and share valuable insights regarding team tasks.
This is how you can improve your team communication by choosing Yammer:
- Create or be a part of distinct groups relevant to your work or interests
- Share documents or files for collaborating on important things
- Join team discussions to be a part of something productive
- In-app notifications and reminders to stay on track
- Integrate with other Office 365 applications and keep your workflows uninterrupted
Pricing
- Yammer comes with a free trial of Yammer Basic and is available with Office 365 paid plans.
Intercom
Intercom is yet another interactive collaboration software that you and your team can use to boost sales, get better results from your marketing efforts, and provide excellent customer support. It comes with advanced automation technology that lets you set up resolution bots to resolve the most common customer issues without any human efforts. The team inbox feature within Intercom makes it possible for your support team to continue conversations with customers that are actually taking place on platforms like Facebook, Twitter, etc.
What is unique about Intercom?
- Real-time chat – as an interactive collaboration software, Intercom allows you to chat and communicate with your customers in real-time, or even follow up conversations later.
- Chatbots – Intercom also allows you to automate your customer interactions with powerful sales and support chatbots and help take the extra burden off the shoulders of your team members.
- App integrations – it integrates with more than 250 apps, and also gives you the option to build your own integrations as well.
- Desktop and mobile interface – with mobile apps for Intercom, you can be rest assured that the users are going to have a seamless experience interacting with your business.
Communication & Collaboration
Fleep
Fleep is messenger built for ultimate project collaboration. It keeps away the countless threads of email and makes chatting with team members easy. You should give Fleep a try as it supports dynamic communication with your colleagues from other companies, or within your company, share files and make audio and video calls.
What is unique about Fleep?
- Task management — Fleep has lightweight task management built into the software for ultimate project collaboration.
- Pinboard – Pin important messages to the side of each conversation
- Sharing files and integration with Google Hangouts
- Audio video calling and screen sharing – you can discuss things on a call.
- Set yourself a reminder – You can do this with the IFTTT integration
Whereby
Whereby is the best way to meet over video. You don’t need to download an app or any software. Just choose your own personalized URL and meet using your browser – on mobile or desktop – in one click.
Whereby has a range of features to help you collaborate and communicate. Like Breakout Groups, virtual whiteboards with Miro, screen sharing and recording, and integrations with Google Docs, Trello and YouTube.
Pros
- Voted ‘easiest to use’ video tool – start meetings in one click
- Host meetings with up to 50 participants
- No apps, downloads or installs required
- Simple, beautiful design
- Encrypted and secure video calls
- Personalized meeting room with custom backgrounds and your company logo
- Breakout Groups to run classes, virtual events, and workshops more easily
Cons
- 45-minute time limit for meetings with more than 2 participants on the Free plans
- Not as widely known as other video conferencing tools
Mockplus
Mockplus is the one-stop product design platform that allows product teams to create a website or mobile app projects online smoothly from wireframing to design handoff. It can also be used as a powerful project management tool to manage projects and design tasks in a breeze.
What’s unique about Mockplus
For product teams that need to make all projects under control can enjoy many great management features:
- Organize and manage projects in hierarchical folders
- Manage all projects and members with role-based permissions
- Create, track and manage all design tasks easily, even at a quick glance
As a powerful online design tool, you and your team can enjoy many design features like:
- Create high-fidelity wireframes or prototype online with drag-and-drop
- Import designs and assets by plugins from Adobe XD, Sketch, Figma and Ps
- Real-time commenting, specs, develop handoff
Canva
Canva is a simple graphic design tool to make visual content look decent. You can make unique designs in just a few minutes and share it with your team. Collaborating with teams is much easier with canva. Designers can share their designs with anyone and other team members can leave their comments. Pick from thousands of layouts for your designs and also create your custom template.
What is unique about Canva:
- Crop your photos for great framing and masterful composition
- Access to over 8000 templates
- Team administrative controls
- Create stunning designs with best graphics, photos, and fonts
Conclusion
Collaborative Workflow Software allows you to create, purchase, discover, share, track, enhance and sell your digital media assets all in one place.