Does Google Have a Project Management Tool

Despite being the biggest search engine in the world, Google doesn’t have a project management tool. It is surprising because their tools are quite useful if you are working on a project. Here are the best Google Project Management Tools that I hope that it will help you to manage your projects efficiently.

Are you a member of the Google Apps for Work team? If so, you’re probably using Google Drive to store and share ideas, notes and feedback with your Search Engine Optimisation (SEO) team members. However, would you believe me if I told you that there is no such thing as a Project Management tool within Google Drive—a piece of software, which is used by thousands of businesses worldwide to manage their projects.

Google Sheets

Before you Google that, let me explain. No, Google does not have a native software or app designed for project management. But it does have an alternative that you can use to create project plans and Gantt chart timelines. It’s called Google Sheets. No coding experience is necessary: all you need to do is fill in your data, click Share and add your team.

Project Timeline

If you’re looking for an efficient way to manage tight deadlines, monitor project status, and assign work on the fly, you can create a shared project timeline. 

Benefits include:

• The most recent version of the project timeline is always available.
• If you need to access a previous version for any reason, it’s easy to find in the sheet revision history.
• All team members can make real-time updates to their status.
• Data is available online 24-7: no more emailing Excel spreadsheets back and forth.

The timeline template makes it easier to organize and implement all of your project steps. You can also assign custom colors to tasks and deliverables, which simplifies things when you need a quick overview.

If you want to know how to make a timeline on Google Sheets, they have a great tutorial here. Or, save time with a free, easy-to-use template.

Teamweek

Teamweek is a comprehensive project management solution that has underscored successful projects as Buzzfeed, Microsoft, and National Geographic. Unlike some other brands of Gantt chart software, the free version includes robust features that are normally reserved for paid subscriptions only. They include:

• An easy-to-use timeline that you can share with everyone on the team. You can color-code your timeline to make tasks, deliverables, and deadlines stand out so that everyone with access can immediately see and understand project status as well as keep track of their responsibilities.
• The ability to integrate with other project management software and import project data from these outside sources into the Teamweek environment. One of my colleagues was in the middle of a project when his department switched over to Teamweek, and he said that the transfer process was “seamless.”

The learning curve for Teamweek is practically nonexistent. The clean interface is no easy to master that you can start plotting your projects immediately. To add a task, all you have to do is click on the timeline, name the task, and add particulars such as:

• The name of the team member responsible for carrying it out
• Duration
• Start and end times

To change your timeline, all you have to do is drag and drop tasks, deliverables, and deadlines into their new positions. Like Google Sheets, there are no complex steps involved or a need to master any type of coding.

Google Drive for Project Management

Google Drive offers your team a safe place to store any type of project file. These files are easy to organize into folders, and they can be accessed from a range of devices. Best of all, it’s easy to share these documents and collaborate on them.

Document Management

As a marketing project manager, you must make sure everyone has the correct access to a document. You must also ensure these files are logically organized.

Google Drive makes document management simple, and gives you the power to organize files and make sure version control is in place.

Team Collaboration & Communication

With Google Drive, you’re able to share documents with external stakeholders outside your team, get their feedback, and incorporate it into the next round of edits.

Now it’s simple to share comments and feedback, which will help encourage collaboration, make your projects more efficient, and boost the quality of the final polished product.

Google Workspace tips for project management

Want to get more out of Google apps at work or school?Sign up for a free Google Workspace trial

1	Track, update, and collaborate on project tasks Create dynamic project plans and Gantt charts in Sheets to manage your projects, assignments, and deadlines. Team members across the globe can update their progress directly in the spreadsheet so it’s always up to date.Learn howSheets

2	Communicate with your entire team using one address When you need to share information with your project team, create a Groups email list. After you add your team to the group, you can send updates and resources to everyone at once using one email address.Learn howGroups

3

Manage project or team schedules Create shared Calendars to keep everyone up to date: project calendars to track milestones, deadlines, and reminders; team calendars for meetings, trainings, and vacations; and more. When you want to see who’s available, just layer different calendars and look for open time slots.Learn howCalendar

4

Securely store and share digital assets Store your project documents, images, and other files in Drive or a shared drive and share them with your team. Drive’s sharing and access controls make working together simple and secure. Any changes you make sync to the cloud where everyone can see up-to-date content.Learn howDriveShared drives

5

Find and organize important email quickly Working on multiple projects with different teams? Use stars to mark certain email as important, or let Gmail’s Priority Inbox automatically sort and prioritize your messages for you. Then, set up filters and labels for specific projects so it’s easier to find and reply to email.Learn howGmail

6

Create impactful presentations Create a Slides presentation to share your vision, establish key deliverables, and show your project’s impact with graphs and charts. If you work with a distributed team, use built-in screen sharing during a Google Meet video meeting to present to remote team members.Learn howSlidesGoogle Meet

7	Build a project website Build a Sites project hub to keep updates, timelines, deliverables, calendars, and documents in one place. Now your team has an organized one-stop destination for all important project information that anyone can access anytime, from any device.Learn howSites

8

Create and collaborate on documents Create meeting agendas, project proposals, executive reports, and more in Docs. You can edit documents together in real time, chat within files, and get targeted feedback using comments and suggestions. Use the revision history feature to see who made which changes and when, or to revert to earlier versions.Learn howDocs

9	Hold video meetings with your team Hold Google Meet video meetings with remote team members any time, from any device that supports the requirements for using Meet. Your team can save money and time on travel, but still get all the benefits of face-to-face contact.Learn howGoogle Meet

10	Prepare team members for meetings Let team members preview relevant files before a meeting so everyone comes prepared to contribute ideas. Send a meeting invite in Calendar, and attach documents, spreadsheets, presentations, and other discussion items.Learn howCalendar

Conclusion

Have you thought about using Google for project management? If you’re familiar with the basics of project management, you know that there are many different types of software technologies. There are large enterprise scale tools like Primavera, Microsoft Project, and Oracle. These products are used by big businesses who have hundreds of resources on their teams. For small to medium sized businesses, there are low cost or free project management tools that can fit into small business pockets.