Nonprofit organizations don’t need to learn complex software programs to keep track of their finances. Nonprofit Budgeting Software is easy-to refresh the data each month and print out financial reports. With our free budgeting software for nonprofits, you can get your data from QuickBooks into the program quickly and easily.
Our free charity budget software is a tool that organizations can use to achieve financial security and stability. Planned giving programs and money management tools will help you plan for the future. Our online bookkeeping software for nonprofits allows you to access your finances from anywhere at any time in a safe and secure manner. Get started now!
Financial Edge by Blackbaud
For large organizations that want enterprise-level accounting, Financial Edge is the clear choice. It integrates with Raiser’s Edge, a program of choice for donor and constituent management, and allows you to track expenses and budget across fiscal years.Pros
- Cloud-based software that can be managed remotely
- Integrates with Raiser’s Edge donor management software
Cons
- Lack of pricing transparency on the site
Financial Edge is a product released by Blackbaud, a leading software company that caters to nonprofit organizations, educational institutions, and healthcare facilities. It serves millions of users in over a hundred countries worldwide.
For large nonprofit organizations that have significant accounting needs as well as employees and a large donor-base, Financial Edge can be an excellent fit and it’s our top choice for large organizations.
Financial Edge is a cloud-based program, so you can use it from any laptop. You can use Financial Edge to create budgets, track expenses, manage cash flow, and handle the general ledger. It has expanded budgeting capabilities, so you can forecast different scenarios and budget across fiscal years.
Financial Edge also integrates with Blackbaud’s Raiser’s Edge, the gold-standard program for donor management and fundraising, so you can make sure your organization’s efforts are cohesive.
The pricing for Financial Edge was not readily available on the website, but Financial Edge has a 4.2-star rating on Capterra
Sumac by Silent Partner
For nonprofit organizations that need customizable donation tracking and donor management tools, Sumac is our top choice in our review. With affordable pricing, free training sessions, and built-in email marketing, Sumac is a powerful fundraising tool.Pros
- Affordable pricing and different packages available
- Staff and volunteers can access databases simultaneously from anywhere
- Customizable donor profiles
Cons
- Does not include general accounting capabilities
- Implementation services and data migration may be an additional cost
- Additional training costs $150 per hour
Many small and midsize nonprofit organizations have excellent accounting software and keep their financials in good order, but need help when it comes to donor management and donation tracking. If you’re relying on multiple spreadsheets or outdated databases, Sumac can be an affordable upgrade that can streamline how you work with your constituents.
Sumac was launched in 2003 and supports thousands of nonprofit professionals around the world. In 2018, Sumac became part of Silent Partner Software Inc and is offered alongside other products like PartnerHR.
With Sumac’s fundraising program, staff can access critical data from anywhere, and they can view databases at the same time, so they always have the most up-to-date information. The program allows you to create customizable donor profiles so you can adjust fields to meet your organization’s needs.
Within Sumac, you can see each donor’s history with your organization, including past donations and communications. You can also create reminders to follow up with key donors.
Donation details can be converted into ledger entries and reports for your bookkeeper or accountant, and you can craft summarized annual giving reports.
The price for Sumac ranges from $35 per month to $250 and up per month, depending on your organization’s needs and number of records. Other services, like online donation acceptance, website management, and course registration require additional fees. With your fee, you get free training. If you need additional training, you’ll have to pay $150 per hour.
Sumac has a 4.3-star rating on Capterra.
QuickBooks Online for Nonprofits: Most user-friendly
Most user-friendly softwareQuickBooks Online
3.9
- Starting at $80.00/mo.
Fund accounting
Multi-currency and multiple user support
Donation tracking and reports
Data as of 12/19/21. Offers and availability may vary by location and are subject to change.
QuickBooks Online for Nonprofits offers more thorough nonprofit bookkeeping than many options on our list, with features like income and expense tracking, tax deduction assistance, receipt capturing and organization, bill payment, and inventory tracking. It also has nonprofit-specific financial features that even some nonprofit-specific software lack. (For instance, unlike Aplos, QuickBooks’s cloud-based nonprofit plans let you break down budgets by program or fund.)
Since QuickBooks was also made for non-accountants, it’s easy for first-time nonprofit bookkeepers to get a handle on nonprofit finances. Plus, QuickBooks’s mobile accounting app is at least as user-friendly as its software—so if you plan to do a lot of on-the-go donor management or financial tracking, QuickBooks is one of your best options.
What is QuickBooks Enterprise for Nonprofits?
QuickBooks Enterprise Nonprofit is a desktop-based bookkeeping product that starts at $125 per month. QuickBooks Desktop lets you store more donors than the cloud-based software does, and it includes in-depth industry-specific reports that QuickBooks Online lacks. Check out our piece comparing QuickBooks Desktop and QuickBooks Online to find out if QuickBooks Enterprise meets your needs.
But even with its extensive accounting features, QuickBooks’s nonprofit software still doesn’t have as many nonprofit-specific features as Sage Intacct and Aplos. It’s also on the pricier end of accounting software that wasn’t built for nonprofits. If you’re trying to balance a nonprofit budget on, well, a budget, Xero, Zoho Books, and FreshBooks are cheaper options, and Wave Accounting is completely free.
NonProfitPlus: Most scalable
Most scalable accounting softwareNonProfitPlus
3.9
- Contact for quote
Fund and encumbrance accounting
Multicurrency and multiple user support
Donation tracking and reports
NonProfitPlus’s accounting package includes donor management, board management, and unlimited users for easier delegation. It also offers both fund-based and encumbrance accounting, which makes for easier budget tracking. With so many features, NonProfitPlus is super scalable: as your organization grows, more NonProfitPlus features (for instance, delegation and time tracking) become relevant.
Unlike most software for nonprofits, NonProfitPlus includes inventory management, which is crucial if you stock merchandise (like T-shirts and mugs) to raise money or reward donors. On the other hand, NonProfitPlus doesn’t list any pricing on its site—as with Sage Intacct, you have to get in touch with a representative for a quote. Customers report paying more than $600 a month for NonProfitPlus’s full suite of features, so if you’re looking for affordable nonprofit software, NonProfitPlus probably isn’t it.
Xero: Best For Nonprofits With Multiple Users
As far as accounting software goes, Xero has a lot to boast about. This double-entry accounting software offers an advanced feature set that rivals QuickBooks Online, hundreds of integrations, excellent security, and a well-organized UI. Though the software does have a slight learning curve, there are quite a few resources available to help you get the most out of using Xero.
When used alone, Xero can help businesses and nonprofits of all sizes balance the books, send invoices and estimates, track expenses, and run reports. However, Xero does lack nonprofit-specific features. Fortunately, though, there are over 800 integrations that you can use to add the features you need for your business, including donor tracking, pledges, event tracking, and more.
What really stands out about Xero is that unlimited users are included in your monthly subscription fee. If you’ve done even a little research, you already know that this is practically unheard of when it comes to accounting software. So while you do have to pay a monthly fee for your Xero subscription (and the nonprofit integrations of your choice), you won’t have to worry about paying extra for additional users.
Pros
- Unlimited users
- 800+ integrations
- Advanced features
- Suitable for businesses of all sizes
Cons
- Learning curve
- Must use integrations for nonprofit-specific features
Xero Features
As previously mentioned, Xero may not necessarily have all of the specific features you need, but this can be easily remedied with one of its 800+ integrations. However, if your nonprofit is on the hunt for accounting software with advanced features, Xero fits the bill. Features include:
- 8 not-for-profit integrations
- Invoicing
- Contact management
- Accounts payable
- Fixed asset management
- Expense tracking
- Budgeting
- Reports
Xero Pricing
Xero has three pricing plans ranging from $11/month to $62/month. A 30-day free trial is available to test out the software. If you decide that Xero is the right choice for you, registered nonprofits receive a 25% discount. Payroll by Gusto is also available to add starting at $39/month. Additional fees may apply for any integrations and add-ons you choose for your nonprofit.
Xero offers a solid accounting solution, and with hundreds of integrations, you can fully customize this software to best fit the needs of your nonprofit organization. Xero is a good choice for nonprofits of all sizes but is most beneficial to larger nonprofits that need to add additional users without increasing their monthly costs.
Conclusion
Nonprofit organizations can now take advantage of a free accounting software that is both easy-to-use and accessible. Accounting for Nonprofits is a free budgeting software that puts information at your fingertips, so you can make the right financial decisions. No coding is required – input data in plain English!