Free Meeting Scheduler - oBizTools.com

free meeting scheduler is the best way to schedule meetings online for free! After helping thousands of people schedule online meetings, we have learned what works and what doesn’t work. Our goal is to help you easily and effortlessly coordinate meetings with your clients and colleagues. If you want to save time and money by reducing the need for back and forth email correspondence, then sign up and start scheduling!

Best meeting scheduler for scheduling multiple meeting types

CalendarHero (Web)

CalendarHero (formerly Zoom.ai) is similar to Calendly, in that you can create different meeting types of varying durations and share links so people can schedule meetings with you. You can integrate it with your calendar so it automatically learns when you’re free, or you can manually set availability.

The service also comes with a litany of features to customize your event, including adding location details (if you’re meeting in a physical location) or video conferencing details (if you’re meeting online). If you use Google or Microsoft single sign-on to log in to your CalendarHero account, then it can automatically create video chat meetings without any extra setup.

If you upgrade to one of CalendarHero’s paid plans—starting at $8/month—you can get additional features like the ability to collect payments for your events, or get more than two meeting reminders per month.

CalendarHero has a lot of overlap with Calendly, but it comes with more built-in meeting types in the free tier and has a few more tools for customizing your meeting details. If you’re looking for a step up to manage all the various kinds of meetings you need to schedule, CalendarHero is a great option.

By connecting CalendarHero to Zapier, you can automatically add people who schedule a meeting with you to your email marketing list, or send yourself a text whenever you get a new meeting request.Adds subscribers to Mailchimp from new Zoom.ai meeting requestsUse this ZapSend SMS messages for new Zoom.ai meetingsUse this ZapSee more CalendarHero integrations powered by

CalendarHero Pricing: Free with limited features, paid plan from $8/month

Best free meeting scheduler

ScheduleOnce (Web)

ScheduleOnce, by OnceHub, lets you create multiple meeting types—including the default 15-, 30-, and 60- minute meeting types—and share one link that guests can use to schedule a meeting with you. Then, people can pick a date and one of your available time slots to book an appointment.

So yes, it’s similar to many of the other services we tested, but what makes it stand out is that it has one of the most generous free tiers among all the meeting scheduler apps we looked at. It’s free for up to 25 users, you can create unlimited meetings and meeting types, and even sync with various video meeting services.

This app syncs with Google Calendar, iCloud, and all of Microsoft’s calendar services, including Exchange, Outlook, and Office 365. For video conferencing, it can also connect to Zoom, Google Meet, Microsoft Teams, GoToMeeting, and Webex Meetings. On top of being a wider list of video services than many of the other apps we tested, this is also included in the free tier.

If you want to upgrade to the paid tiers, you can get unlimited users, integration to tools like Salesforce, and the ability to customize the branding for your meeting schedule pages. At that point, you’re almost certainly looking at corporate use cases.

You can get even more out of ScheduleOnce by connecting it to Zapier. With these integrations, you can do things like email your customers with a Zoom link whenever new meetings are scheduled or create new contacts in HubSpot from your bookings.Email Zoom meeting links to customers when new bookings are made via ScheduleOnceUse this ZapCreate HubSpot contacts from new ScheduleOnce bookingsUse this ZapSee more ScheduleOnce integrations powered by

ScheduleOnce Pricing: Free for 25 user licenses; paid plans from $9/month per user license

Best free meeting scheduler for quickly picking a date

Rallly (Web)

Show of hands: Who’s available Monday? How about Tuesday? That’s the concept behind the very simple web app Rallly—yes, with three L’s—which helps you and your associates find an agreeable date to get together.

There’s an elegant simplicity to a tool that does one thing and does it well. Rally lets everyone—including the person who set up the poll—submit their answers completely anonymously. There’s no need to create accounts, and only the organizer needs to submit an email address. The site promises that your data is “never used for any commercial purposes,” and the project is open source, so it’s possible to inspect the code.

You enter a few suggestions for when you’d like to meet and invite people to answer your poll by either entering their email addresses or sending them a link. For every poll you create, a discussion box appears below it where anyone can leave comments.

The main drawback to Rallly is it only lets you suggest dates, not times. It doesn’t have any management tools or advanced scheduling features, either, let alone connectivity with your calendar. But sometimes simpler is better. If you and your friends just need a way to schedule a movie night, this is the way to go.

Rallly Pricing: Free

Doodle

Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

While there is a free account, you’ll unlock it’s potential starting at $39 per year.

Available on Web | iOS | Android

Best meeting scheduler for organizing meetings anonymously

When2meet (Web)

When2meet isn’t much to look at, but if you want to plan a meet-up with people without handing over a single piece of personal information, there are no better options online. This tool lets you anonymously create an event, set available dates and times, and then share the link to the event with anyone else.

When someone else clicks the link, they’ll come to the event page where they can enter their name—or any name if they want to be super careful—and mark when, out of the available time slots, they’re available. Hovering over a time slot will show which people are available and which ones aren’t.

Of course, this complete anonymity means that there’s no way to verify that anyone who responds is who they say they are. If you’re just planning an event with your friends who you trust, that should be fine, though. However, users can enter a password along with their name so that they, and only they, can come back and change their answers later.

When2meet is entirely free, although the site includes a donation link if you feel like tossing a few bucks to the developer.

When2meet Pricing: Free

Rally

Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

Available on Web

Best meeting scheduler you already own

Google Calendar (Web, iOS, Android)

If you already have a Google account like everyone else on the planet, that gives you access to one of the most straightforward meeting schedulers out there: Google Calendar. When you create an event, add your guests and click Find a time—then Google does all the hard work. It will show you each person’s calendar side-by-side and even offer suggested times, letting you know how many people in the group can make each time slot. It’s the only solution you need if you’re trying to schedule meetings with people within your organization.

Google has also recently stepped up its game when it comes to more advanced scheduling tools. The new Google Workspace Individual plan—which starts at $10/month—includes advanced appointment scheduling tools like a booking page you can share with others. This lets anyone with an email address create an appointment with you, which shows up directly in your Google Calendar, no third-party services required.

Google Calendar integrates tightly with all other Google apps, and because Google probably already has all your contacts and valuable information stored anyway, there’s no added security risk. But the best part is that you won’t need a new app—Google Calendar is already there.

When you use Google Calendar with Zapier, you can do things like automatically create to-do list items whenever you have a new meeting, or get notifications in your chat app when a meeting is about to start. Learn more about the most popular and useful ways to automate Google Calendar.Create new Trello cards from new Google Calendar eventsUse this ZapGet Slackbot notifications for approaching Google Calendar eventsUse this ZapSee more Google Calendar integrations powered by

Google Calendar pricing: Free for basic scheduling, $10/month for Google Workspace with appointment tools

Best meeting scheduler app for detailed meeting invites

Arrangr (Web)

The downside to a lot of meeting scheduler apps is that they often require access to your calendar, which can be a pretty big privacy concern. Some of the tools we tested even asked for permission to delete entire calendars. While this can be normal for some services, it would be understandable if you’re not comfortable taking that step. Arrangr agrees, and it offers a unique guest mode that can help bridge that confidence gap.

Go to Arrangr’s site, click Start Now (Free), and the service will ask if you want to try setting up events in guest mode. You’ll then be walked through a wizard that will help you set up every detail of your event, including who you want to invite, what time slots are available, and where the event will take place (online or in person).

You still have to enter an email address when you’re done, so it’s not the most private tool online, but it offers a ton of features to customize every detail of your appointments. Its free tier offers unlimited 1:1 meetings, unlimited group meetings (for up to 15 recipients), and one booking page.

Paid tiers start at $4/month and offer more booking pages and more group meeting recipients. Combined with the guest mode, that makes Arrangr one of the most friendly services to new users who want to ease into using a meeting scheduler more regularly.

You can connect Arrangr to Zapier to get even more out of the service: automatically take action when you create events, receive an event invitation, or receive an RSVP to your events.

Arrangr pricing: Free, from $4/month for more group meeting recipients and more booking pages

Make meetings better

The right meeting scheduler helps you get meetings onto your calendar quickly and efficiently. You can keep the productivity going by automating your scheduling workflows and even automating meeting action items. That way, it’s not just the scheduling that’s a breeze, but the entire process that follows.

Assistant.to

For those who use gmail, Assistant.to is a super simple solution.

From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.