Do you have a small business and you’re interested in QuickBooks for Landlords? You might be wondering how much it costs.
QuickBooks for Landlords is a great option for landlords because it helps them keep track of all their properties and expenses. It also allows landlords to make sure that they have accurate records of the income they receive from their tenants, so they can make sure they are paying their taxes on time and accurately.
How Much Is Quickbooks for Landlords?
QuickBooks Online pricing
QuickBooks Online products are offered on a monthly subscription basis. Click the product name to read its full review.
The cloud-based product is one of the company’s most popular accounting software choices for small-business owners. First-time QuickBooks Online users can typically receive a free 30-day trial or a discount for the first few months of service.
Users can switch plans or cancel without having to pay termination fees.
| Plan name | Price | Features |
|---|---|---|
| Simple Start | $30/month. | Basic accounting tools on a single-user license. |
| Essentials | $55/month. | All Simple Start features for up to three users, plus bill management and time tracking. |
| Plus | $85/month. | All Essentials features for up to five users, plus project tracking and inventory tracking. |
| Advanced | $200/month. | All Plus features for up to 25 users, plus a dedicated account team, advanced business analytics, employee expenses, batch invoicing, workflow automation and more. |
QuickBooks Self-Employed
QuickBooks Self-Employed is a “lite” version of the Online product, designed specifically for self-employed freelancers, contractors and sole proprietors. It’s ideal for people who earn income from a variety of sources and helps to separate personal and business finances.
| Plan name | Price | Features |
|---|---|---|
| Self-Employed | $15/month. | Quarterly tax estimates, mileage tracking and tools for separating personal and business expenses. |
| Self-Employed Tax Bundle | $25/month. | All Self-Employed features, plus the ability to pay quarterly estimated taxes online through QuickBooks and transfer info to TurboTax. |
| Self-Employed Live Tax Bundle | $35/month. | All Self-Employed Tax Bundle features, plus access to CPAs. |
QuickBooks Desktop pricing
QuickBooks Desktop products are offered on an annual subscription basis. Unlike QuickBooks Online plans, which each come with a set number of users, QuickBooks Desktop plans come with one user license. Business owners must pay extra for each additional license, regardless of plan. Click the product name to read its full review.
QuickBooks Desktop Pro Plus
Small-business owners who prefer to work on software that’s locally installed on their computers will appreciate the simplicity of QuickBooks Desktop Pro Plus.
Plans for up to three users are available and payroll can be added for an extra $500/year, plus $2/employee each month.
| Plan name | Price | Features |
|---|---|---|
| Pro Plus | Starts at $349.99/year for one user. | Basic bookkeeping tools that are locally installed. |
QuickBooks Desktop Premier Plus
This version of QuickBooks Desktop is more robust than Pro Plus, and will suit businesses that need to forecast revenue and expenses for the future. Premier users also have access to industry-specific reports.
Plans for up to five users are available and payroll can be added for an extra $500/year, plus $2/employee each month.
| Plan name | Price | Features |
|---|---|---|
| Premier Plus | Starts at $549.99/year for one user. | All Pro Plus features, plus industry-specific reports, forecasting tools, sales orders, customized inventory reports and more. |
QuickBooks Desktop Enterprise
QuickBooks Desktop Enterprise is one of Intuit’s most robust business accounting products and offers a host of additional services, like access to more than 200 report templates and priority customer support. Plans support up to 40 users and business owners can purchase varying levels of cloud access.
The prices listed below apply to local access plans only; annual pricing rises with more users and cloud access.
| Plan name | Price | Features |
|---|---|---|
| Silver | Starts at $1,340/year for one user. | Available in industry-specific editions; includes inventory management, advanced reporting, job costing, priority customer service and more. |
| Gold | Starts at $1,740/year for one user. | All Silver features, plus payroll. |
| Platinum | Starts at $2,140/year for one user. | All Gold features, plus advanced inventory, advanced pricing rules and workflow approvals. |
| Diamond | Starts at $4,200/year for one user (only offered as a monthly subscription). | All Platinum features, plus Assisted Payroll to handle federal and state payroll taxes filings for $1/employee each pay period. Users can also add a Salesforce CRM connector for $150/month and QuickBooks Time Elite for $5/employee each month. |
QuickBooks Mac Plus
As the name suggests, this version of QuickBooks is specifically designed for business owners that operate on Apple computers and want locally installed accounting software.
Plans support up to three users and business owners can add on payroll services for an extra cost.
| Plan name | Price | Features |
|---|---|---|
| Mac Plus | Starts at $349.99/year for one user. | Basic bookkeeping tools, plus data recovery services. |
Quickbooks for Landlords
Like any other business, a landlord needs to be able to monitor the financial performance of their rental property portfolio. You should find it as simple as possible to maintain an accurate and current record of all the revenue and outgoings associated with your rental business using your accounting system.
It’s crucial to keep these thorough financial records for a number of reasons. First and foremost, you need correct financial data for tax purposes, secondly, it will help you get more money so you may expand your portfolio, and thirdly, it will help you find areas of strength so you can strengthen your overall cash flow and profitability.
You can use spreadsheets, accounting software like QuickBooks, or property management software to keep track of your revenue and spending as a landlord.
When people hear the phrase accounting, they frequently think of QuickBooks as the first piece of software that comes to mind. Set up your properties as customers in QuickBooks, your renters as subcustomers, and use classes to keep track of different transaction kinds.
Although QuickBooks is the top accounting program for small businesses, it has some restrictions when it comes to managing rentals.
QuickBooks is challenging to set up for tracking rentals and simple to botch up. The case for landlords with larger holdings is particularly strong here. Real estate investors must keep track of their revenue and expenses on a unit-by-unit or even property-by-property basis, and the more properties you own, the more challenging this task may become.
Additionally, it misses a few key time-saving automation and property management features found in solutions tailored to the business, such Landlord Studio. For instance, a good system for collecting rent, screening tenants, generating industry-specific data, storing crucial documents like the rental agreement, and managing and tracking your property leases are all necessary in addition to conventional accounting.
Although QuickBooks is excellent for routine accounting, it lacks the capabilities you’ll need to create a reputable and expandable property management company.
Landlord Accounting Software
AppFolio
Software that includes all the capabilities a landlord would require to run and expand their business remotely has been created by AppFolio. It receives our vote as the finest all-around accounting software for landlords because it offers Core and Plus plans to suit the price and complexity requirements of different users.
An AppFolio salesperson will walk you through a free demo if you complete out their web form so you can assess the features that are crucial to you. There is a minimum $400 onboarding cost and a minimum $250-$1,500 monthly fee (depending on which plan you choose). Additionally, they offer services that you can opt to use for a price.
Landlords of mid- to large-sized properties with at least 200 units would benefit most from using AppFolio.
The Core tier includes communication features, marketing tools, lease administration, online payments and maintenance, and customisable reports from AppFolio. You can get a variety of strategic performance insights to increase your portfolio with the Plus tier. Additionally, you’ll have access to services like automated accounts payable, maintenance call center, utilities management, lead generating, tenant screening, insurance, and website construction. All of these will be charged to your account following the completion of the service. Along with these built-in capabilities, AppFolio has formed alliances with more than 80 online listing service providers to expand your audience through potent marketing connections.
Because the powerful bookkeeping tools in the Plus tier are elevated to the next level of business growth by the sophisticated performance insights and revenue management, it stands out for accounting.
The software features a responsive customer care staff and very high dependability ratings. However, a few customers have voiced their dissatisfaction over the lack of access to live support staff.
Rentec Direct
Rentec Direct, which is best for many users, enables the primary account holder to create and manage multi-user accounts that other people can use for free with a special username, password, and permission level.
Rentec Direct also offers a free package with the essential features for up to 10 properties, which is a significant benefit. Pricing for more sophisticated packages ranges from $35 to $40 a month, depending on how many units you’re in charge of. Add-on features costing between $7 and $15 per service are available.
General ledger accounting and financial reporting with QuickBooks synchronization are capabilities included with Rentec Direct. This reduces the duration of the entire rent payment procedure for tenants to a single, roughly 30-second step. Additionally, users receive an automated system for processing credit card, ACH, and work order payments.
Along with accounting features, Rentec Direct also offers other property management tools, such as tenant and owner portals online, a free custom website and hosting to advertise your business and properties online, online rental applications, electronic signatures with DocuSign, electronic 1099 filing, syndication of vacancy listings, utility billing integration, and tenant background checks for bad credit, criminal records, and eviction records.
Buildium
Buildium provides extensive accounting capabilities that handle up to 5,000 units in their Growth and Premium plans, making it the finest property management accounting software for large property portfolios according to our evaluation.
The three plans that Buildium offers are Essential, Growth, and Premium. The cost of each plan is based on how many units you are in charge of. Up to 150 units can use the features of Essential, which costs $50 each month. Growth is $160 per month and starts with extra features and support for 5,000 units. Additionally, Premium gives tools like Business Analytics & Insights and Buildium Rewards and permits you to have up to 5,000 units. Premium plans begin at $460 a month. In addition, 10% savings is provided by Buildium to customers who choose annual paying.
Users can manage accounts payable through built-in calculators that show how much you owe to businesses and vendors, record and view all fees, payments, deposits, and refunds, reconcile bank accounts automatically, generate a variety of financial reports, and automatically generate and e-file a Form 1099 in the cloud.
Along with the accounting features, Buildium also provides a ton of sophisticated capabilities with simple to follow tutorials.
TransUnion, RevSpring, MSI, Nelco, Happy Inspector, PayNearMe, and other external software platforms are just a few of the platforms that Buildium integrates with. Its extensive list of integrations, recognition from G2 and Capterra, and ongoing updates to address problems make it a dependable platform.
Buildium has received favorable reviews on numerous review websites, which attests to the trustworthy service they offer.
Property Matrix
Property Matrix is a website-based software with powerful and sophisticated features that offer automation possibilities for expert users. It is intended for users with various levels of accounting knowledge. Additionally, all features may be fully customized, enabling seasoned users to select the best accounting elements they require to increase the effectiveness of their reporting.
Each user’s preferences can be taken into account, making it appropriate for all levels of experience. Due to the powerful accounting software, however, enterprise-level landlords and their accountants will profit more than small and medium-sized landlords.
Through its multiple affiliates, including the National Apartment Association and the American Apartment Owners Association, Property Matrix provides services to accountants, investors, and property managers. On Capterra and Software Advice, user reviews are overwhelmingly positive.
Stessa
Stessa is the finest option for real estate investors to get the fundamentals done correctly because it is free software and has a wealth of accounting functions.
Stessa, established in 2016, is used by thousands of investors to keep track of more than $45 billion in real estate holdings. It is a web-based application with a Mac device-friendly app.
It contains a document management center, the ability to scan receipts, the ability to create a number of reports, as well as a completely automated bookkeeping and financial tracking tool that syncs with the bank and financial accounts connected to a rental property (balance sheets, cash flow, rent rolls, IRS-ready tax statements, and more).
For landlords and investors who wish to manage their properties and analyze their finances by concentrating on important KPIs, Stessa is ideal. It is not appropriate for professional or enterprise-level users due to its few features.
Currently, Stessa interfaces with AppFolio, enabling users to automatically import revenue and expense transactions each month. According to customer reviews, it’s fairly simple to use for inexperienced investors and accountants.
Rent Manager
Rent Manager’s extensive accounting system won our award for best extra features since it offers all the capabilities a landlord would require along with platform connectors from external sources.
Since Rent Manager doesn’t presently offer any pricing plans, you’ll need to get in touch with them directly to find out how much a certain package of features would cost.
To assist users in managing their business from any location, it includes an internet version, standalone versions, and a mobile app.
Users of Rent Manager can handle electronic payments and checks with email delivery, develop custom reports, perform electronic bank reconciliations, manage all aspects of accounts payable and receivable, and more. Additionally, it works simultaneously in accrual and cash accounting, saving time that would otherwise be used for double-entry bookkeeping.
Each user can additionally customize additional functions of Rent Manager, such as online payment gateways, leasing and marketing, operations, maintenance, and comprehensive reporting. Close to 100 other products, including ZeGo by PayLease, Beanworks, Avidxchange, and Safeguard, are integrated with it.
Rent Manager offers excellent customer service. Additionally recognized for their familiarity with all aspects, including the most recent revisions, is the customer service team.
MRI Software
In order to expedite and simplify the entire accounting process, MRI has partnered with more than 200 businesses, each of which was created to offer a financial solution that satisfies the particular needs of each management firm, making it the ideal for integrations.
There are no distinct price categories or free trials offered by MRI Software. The price can vary because you can add more than 175 integrations and features.
There is a long list of features offered by MRI Software, including online rent collecting, maintenance requests, tenant screening, multifamily insurance, resident communication, investor relations, rent monitoring, compliance tools, credit risk management, and more. Through its Partner Connect program, this integrated accounting software may evolve together with you as business needs alter. You can add third-party technologies for AP automation, debt collection, electronic payments, and more through this program.
Commercial users would be able to optimize MRI Software as well as their partner connections thanks to the various capabilities and the ability to add more tools.
Since it has been in operation since 1971, MRI Software has proven its dependability and proficiency in offering a wide range of services to customers in many industries.
DoorLoop
DoorLoop is a complete property management software tool that makes managing and growing your portfolio simple and easy.
The dashboard is designed to be highly intuitive and easy to use (and easy to get started). It comes with a full suite of features that make it easy to centralize and streamline your entire property management business.
Features include:
- Accounting suite designed to replace QuickBooks, including a variety of payment methods, custom reports, a complete chart of accounts,
- Built-in CRM and tenant portal that allows you to collect rent, receive maintenance orders straight from tenants (and even communicate with them from within the platform), offer renters insurance, and more
- Easy maintenance order management, including everything from work order creation to tracking and vendor payments
- Marketing features including automatic listing, scheduling showings, tenant screening, and more
- Owner portal that provides access to reports and allows you to print checks
DoorLoop Pricing
Not sure if DoorLoop is for you? Our full-service property management and accounting software is 50% off your first two months.
(That includes unlimited support & training as well.)
Pricing starts at only $49/month for your first 20 units.
TenantCloud
With a free TenantCloud account, landlords can manage up to 75 units, track one appliance, such as a refrigerator or dishwasher, use one landlord lease template, receive 10 service reminders, and have 512MB of storage available. Landlords can also handle maintenance issues online thanks to TenantCloud’s maintenance management system. Landlords may connect with service providers, send messages, manage invoicing, and receive video and photographs of tenant maintenance requests.
Additionally, Rentler, a service provided by TenantCloud, offers a free real estate listing website that is syndicated with a number of well-known websites, including Apartments.com, Zillow, and Facebook Marketplace. This can greatly increase the visibility of your listings and help you draw in prospective tenants.
Landlords can create documents like leases using TenantCloud and have them digitally signed. Additionally, state-specific lease templates that adhere to each state’s lease laws are included. The content of your lease can be pasted into the system or uploaded as a PDF. As with any digital signature service like DocuSign or PandaDoc, you can also include merging fields that will update with each new lease you create.
Property Management Software
Buildium
Building managers can handle everything from online rent payments, vacancy management, maintenance schedules, and accounting using Buildium, our top pick overall. Buildium automates the entire property management process through tools for bookkeeping, business operations, leasing, and community association management. Through tenant and lease tracking, automated rent and fee reminders, full general ledger accounting, and on-demand reports, it supports the lead-to-rent collection cycle. Buildium includes a specialized tenant portal among its capabilities, which enables property managers to receive online payments instantly.
While there is no free version, they offer a free 14-day trial. Pricing is based on the number of units you manage and starts at $50 per month for the essential plan. The more units you have, the lower the cost per unit. However, your total cost will be higher, obviously. Buildium also has a 10% discount for anyone that signs up for annual billing.
As it streamlines the whole process, Buildium is fairly simple to use, although basic users may not be able to maximize all of its features. To help users find their way through it easier, Buildium has a ticket-based customer support system, although there were some complaints about the slow responses clients received from it.
To support its features, Buildium integrates with several outside software platforms, including Apartment List, Apartments.com, Forte, HappyCo, HotPads, Lovely, TransUnion, RevSpring, MSI, Nelco, Tenant Turner, PayNearMe, Trulia, Zillow, and Zumper.
The idea began between 2002 and 2003 when Michael Monteiro & Dimitris Georgakopoulos started their rental property business and realized they needed software that will help them manage their properties easier. In 2004 they founded Buildium, which quickly grew to 10,000 customers by 2014, receiving many awards and recognitions to date.
TurboTenant
Numerous platforms for rental property management provide free trials, but frequently only for a small number of units or for a brief amount of time. Contrarily, TurboTenant will continue to be completely free regardless of how many units you manage. TurboTenant has a user interface and setup that make it quite simple to use, in contrast to the many free rental property management software systems that leave a lot to be desired.
While TurboTenant is free for landlords, tenants must pay $55 for application and screening, 3.49% for using a credit card to pay rent, and a monthly renters insurance premium as little as $8. Several optional services, such state-specific lease agreements, are available for one-time purchase by landlords.
Landlords may handle applications and assess tenants online with the help of TurboTenant’s services, which also include making specific listing pages and sending bulk tenant messages from a single inbox. Landlords may market a vacant home on various platforms with a single click by integrating with Facebook Marketplace, Realtor.com, Rent.com, Apartment List, RentPath, and other rental listing websites.
After that, you may use TransUnion to check potential tenants, use the platform to send and sign all papers, and submit payment and maintenance requests online. ACH payments are free, however credit card payments have a cost of 3.49%.
Although it is a free, cloud-based platform, Forbes and Inc.com have both featured and complimented it. Since TurboTenant’s launch in 2015, the dependability and assistance offered by their online tools have been demonstrated and endorsed by the over 400,000 landlords who use their program.
AppFolio
AppFolio has created a wide range of capabilities for landlords who need to run and expand their businesses remotely in addition to supporting all unit kinds, earning it our top pick for the greatest advanced features.
For residential landlords, AppFolio offers two alternative plan tiers, in addition to plans for community associations and commercial landlords. There is a per-unit price for the plans, but there is a minimum. The monthly minimum for residential landlords for the core plan is $280.
To set up an AppFolio account, you would need to pay an onboarding fee, after which the cost of each property is as follows:
- Residential Core: $1.40 per unit monthly (min $280)
- Residential Plus: $3 per unit monthly (min $1,500)
- Plans for community associations and commercial landlord are also available.
Apart from residential and commercial real estate, AppFolio also assists community associations and student housing. AppFolio has all the features a landlord could possibly need, including utility billing, accounting software, rent collection features, maintenance request tools, marketing tools for various platforms, and customizable online leases. Each feature is created specifically for the property type you’re using.
Artificial intelligence-powered leasing assistants, professional websites for your properties, premium leads, tenant screening, tracking of proofs of insurance, online payments, maintenance contact centers, utility management, automated accounts payable, and tenant debt collections are just a few of the advanced features available.
AppFolio was established in 2006 and has been offering clients property management services for more than ten years. Since it was the first product they created, they are most proud of and constantly improve their property management software. With over six million units managed on the platform, the business is still expanding and is listed on the NASDAQ.
Propertyware
Propertyware, which focuses on managing single-family homes, is the ideal option because it is straightforward to use and lacks the sophisticated features that commercial management software can have. Propertyware’s administration tools will be useful to you, especially if you rent out just one or two houses. It includes online rent collecting, accounting, maintenance requests, marketing for vacant properties with leasing agents, marketing with listing syndication, tenant screening services, lead tracking and follow-up, and a gateway for vendors. It also offers everything a landlord could possibly need.
Currently, Propertyware has three pricing tiers: Basic, Plus, and Premium, with prices per unit starting at $1, $1.50, and $2, respectively. You may manage the properties with owner and tenant portals, run reports, market your job openings, and streamline maintenance work orders, accounting, tenant screening, and rent payments with the Basic plan. Conveniences like two-way texting, eSignatures, and inspections are added by the Plus package. You can add portals for your vendors and manage your maintenance projects when you are at the Premium level. This program is suitable for managers of at least 250 houses because each corresponding tier has a minimum monthly fee of $250, $350, and $450.
DocuSign integrations are available for efficiency, however Propertyware decided against integrating with third-party applications for marketing, lead generation, and tenant screening.
RealPage, a Texas-based business established in 1998 and currently serving over 12,400 customers from North America, Europe, and Asia, is the owner of Propertyware. Users benefit from software created by people who are familiar with the real estate sector and its workings because all members of Propertyware’s executive team have over 20 years of real estate industry expertise.
SimplifyEm
The greatest fit for SimplifyEm is a small portfolio of properties since, if you start out with less than 10 properties, you can keep your costs as low as $25 per month. SimplifyEm supports any number of units from one to 2,000.
Starting at $25 per month for 10 units, the cost. Afterwards, the price is $35 for 20 units and $45 for 30 units. It costs $60 at 50 units, $75 at 75 units, and $100 at 100 units. You are not required to input a credit card when setting up a free 15-day trial account. To manage this platform, no specialized professional is needed. Regardless of experience, independent property owners should find this simple.
Each package comes with email and phone support, tracking of expenses and income, reports on tenant and lease management, renters insurance, and more.
With SimplifyEm, landlords can manage their rental properties quickly and easily while also saving time and money. It enables users to keep tabs on their earnings and outgoings, collect rent and rental application information online, screen potential tenants, produce and review owner reports, keep track of maintenance requests, save documents, and automate repetitive chores. Due to its cloud-based nature, you can start using it right away.
SimplifyEm was established in 2006 with the intention of creating software that caters to the demands of active real estate professionals by employing the most recent advances in user experience and web technology. More than $42 billion in real estate assets have been managed by the corporation, which has customers in both the United States and Canada.
There is no free trial and you must call them for a quote so they may speak with you over the phone and find out exactly how you want to utilize the software. Despite the lengthy process—which sets it apart from rivals who merely post their prices online—many commercial property managers and owners have regarded MRI as a fair value for the price they were privately priced on Getapp.com and Software Advice.
MRI Software, a Cleveland, Ohio-based company founded in 1971, began by offering property management services before branching out to include cloud-based software and an app. A proof to their dependability and quality is the fact that they have more than 52,000 clients in more than 170 countries, as well as more than 300 partners who support them.
MRI Software
The financial complexity of commercial properties is higher, and the investors who hold them have various information needs for their assets, such as investment management reports and strategic planning and analysis. The best rental property management software for commercial properties is MRI Software because it was created from the ground up to fulfill these demands.
Although MRI Software supports both commercial and residential properties, it is better suited to the commercial sector or companies with significant residential property portfolios due to the way its features are designed. A smaller landlord would merely leave too many features that were paid for but unutilized. It is best suited for managing bigger property portfolios and is available for installation or purchase as SaaS. (SaaS).
MRI Software doesn’t have set pricing tiers because it offers a wide range of services for various clientele kinds; instead, it customizes the cost to each client’s requirements. Users can thus decide what services they want to include in their package and whether they require all of the services offered, such as online rent collection, lease templates, integrated accounting, maintenance requests, tenant screening insurances, multifamily insurance, resident communication, investor relations, rent and vacancy tracking, manager compliance, and credit risk management, or just some of them.
There is no free trial and you must call them for a quote so they may speak with you over the phone and find out exactly how you want to utilize the software. Despite the lengthy process—which sets it apart from rivals who merely post their prices online—many commercial property managers and owners have regarded MRI as a fair value for the price they were privately priced on Getapp.com and Software Advice.
MRI Software, a Cleveland, Ohio-based company founded in 1971, began by offering property management services before branching out to include cloud-based software and an app. A proof to their dependability is the fact that they have more than 52,000 clients in more than 170 countries and more than 300 partners supporting them.
Yardi Breeze
Yardi Breeze is the best option for you if you want to have access to cutting-edge features that make using your cloud-based property management software easier.
Yardi Breeze has no startup fees, and with the less expensive residential plan, each additional unit is $1 per month. Considering all the features it offers, this property management software is quite economical. If you own residential properties, you must spend at least $100 monthly ($1 per unit), and if you own commercial properties, you must spend at least $200 ($2 per unit). Additionally, there is a second residential package called Breeze Premier, which has a $400 minimum and costs $2 per unit per month.
The features include built-in accounting software, online rent collection, rental applications, templates and addendums, maintenance requests, automated marketing, activity calendars with tasks, renters insurance, tenant communication options, workflow sheets, and outsource payments. All these allow users to manage their properties, tenants, and finances with a few online clicks. But what separates Yardi Breeze is the unique feature that allows tenants to take photos with a smart device and directly attach them to a maintenance request on an online platform.
The system is pretty simple to understand, according to previous clients, but even for those that have problems setting it up, Yardi Breeze offers free training and customer support to set up your account and learn the software.
Yardi was founded in 1984 to provide software solutions to the real estate industry.
Conclusion
While price should be taken into account when weighing your alternatives for accounting software, it shouldn’t be the only one. Before making a final choice, consider the simplicity of use and important features as each version has advantages and disadvantages.