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How to Scan PDF Into One Document

If your office uses a lot of paper, you will realize that having to scan each and every document can be a very time-consuming and daunting task. Always having to choose correct options then click the “Scan” button can get on your nerves, especially if you have already spent most of your working hours in front of the computer. In this article I am going to guide you through the procedure of how to scan several different pages into one PDF file.

How to Scan PDF Into One Document: According to past surveys, most people prefer digital reading of documents, charts, and books. It is much easier and faster way to find interesting things in a document. However, electronic devices make reading PDF books much easier, but most of time we need to scan multiple pages from the paper book into one PDF file. Here I will show you how to do it on three different platforms (Windows/Mac) with screenshots.

With a little patience and a steady hand, you can scan multi-page documents into one PDF file. This is where Acrobat comes in handy. This tutorial requires that your scanner be connected to the computer via USB. Start by opening Acrobat, then open the document containing the pages you’d like to combine into a single file. Next, make sure the pages are oriented correctly by clicking on the Rotate Pages tool (located in the Tools section of the menu bar). This menu also provides extra tools to make your job easier as well. If a document is not yet available for viewing, click on File > Open and choose your document.

Scanning documents is an easier task than it used to be, between the scanners and OCR software that automatically turns that scanned document into a searchable, editable document you can still have lots of problems. At best, pages are out of order, or they’ve been scanned in too dark or too light.  And then we run into the problem of scanning multiple pages in one document.

How to scan from Home Mode of ControlCenter4 for Windows

  1. Load your document, face up, top edge first in the ADF.
     
  2. Click the SCAN tab.
     
  3. Select the Document Type and Scan Size.
     
  4. Click Scan.
    image 
  5. The scanned image will be display the image viewer. Confirm and edit (if necessary) the scanned image.
     
  6. Click Save or Send E-mail.
    image 
  7. The dialog will appear. Under File Type select an option that allows multi-page documents: 
    1. TIFF Muliti-Page (*.tif)
    2. PDF (*.pdf)
    3. Secure PDF (*.pdf)
    4. XML Paper Specification (*.xps)
     
  8. Click OK.
    image
How to scan from Advanced Mode of ControlCenter4 for Windows
  1. Load your document, face up, top edge first in the ADF.
     
  2. Click Scan tab.
    image 
  3. Right-click the Image button, File button or E-mail button, then select Button settings.
    image 
  4. The Scan to configuration window will appear. The screens may differ depending on your choice.
     
  5. Under File Type select an option that allows multi-page documents: 
    1. TIFF Muliti-Page (*.tif)
    2. PDF (*.pdf)
    3. Secure PDF (*.pdf)
    4. XML Paper Specification (*.xps)
     
  6. Click OK.
    image 
  7. Click the type of scan you require. The buttons are: ImageE-mail and File.
How to scan from ControlCenter2 for Macintosh
  1. Load your document, face up, top edge first in the ADF.
     
  2. Click on Configuration -> SCAN.
     
  3. Select the type of scan you require. The choices are: ImageE-mail and File.
    image 
  4. The Scan to configuration window will appear. The screens may differ depending on your choice.
    image 
  5. Select the Software Button tab.
     
  6. Under File Type select an option that allows multi-page documents: 
    1. TIFF Muliti-Page (*.tif)
    2. PDF (*.pdf)
    3. Secure PDF (*.pdf)
    4. High Compression PDF (*.pdf)
     
  7. Click OK.
     
  8. Click the type of scan you require. The buttons are: ImageE-mail and File. If the scan settings dialog box appear, click Start Scanning.

Scanning from the Flad bed scanner glass

In Macintosh, to scan multiple pages into one file, you need the Presto! PageManager. The Presto! PageManager is provided on the installation CD for your machine, and usually installed during the MFL-Pro Suite installation.
 

How to scan from Home Mode of ControlCenter4 for Windows

  1. Lift the document cover.
     
  2. Place the documents face down on the scanner glass.
     
  3. Close the document cover.
     
  4. Click Scan tab.
     
  5. Select Custom and Scan size.
     
  6. Click Custom Settings.
    image 
  7. The Custom Scan Settings window will appear. Configure scan settings and check Manual multi-page scan or Continuous Scanning, and then click OK.
    image 
  8. Click Scan. The machine will then start scanning.
    image 
  9. When scanning is finished, it will ask if you wish to scan more pages. If you want to scan more pages, put the next document on the scanner glass and press the Continue button. When you have finished scanning all your documents, click the Finish button.
    image 
  10. The scanned image will be display the image viewer. Confirm and edit (if necessary) the scanned image.
     
  11. Click Save or Send E-mail.
    image 
  12. The dialog will appear. Under File Type select an option that allows multi-page documents: 
    1. TIFF Muliti-Page (*.tif)
    2. PDF (*.pdf)
    3. Secure PDF (*.pdf)
    4. XML Paper Specification (*.xps)
     
  13. Click OK.
    image
How to scan from Advanced Mode of ControlCenter4 for Windows
  1. Lift the document cover.
     
  2. Place the documents face down on the scanner glass.
     
  3. Close the document cover.
     
  4. Click Scan tab.
    image 
  5. Right-click the Image button, File button or E-mail button, then select Button settings.
    image 
  6. The Scan to configuration window will appear. The screens may differ depending on your choice.
     
  7. Under File Type select an option that allows multi-page documents: 
    1. TIFF Muliti-Page (*.tif)
    2. PDF (*.pdf)
    3. Secure PDF (*.pdf)
    4. XML Paper Specification (*.xps)
     
  8. Configure scan settings and check Manual multi-page scan or Continuous Scanning.
     
  9. Click OK.
    image 
  10. Click the type of scan you require. The buttons are: ImageE-mail and File. The machine will then start scanning.
     
  11. When scanning is finished, it will ask if you wish to scan more pages. If you want to scan more pages, put the next document on the scanner glass and press the Continue button. When you have finished scanning all your documents, click the Finish button.
    image
How to scan using the Presto! PageManager for Macintosh
  1. Lift the document cover.
     
  2. Place the documents face down on the scanner glass.
     
  3. Close the document cover.
     
  4. Double click on the Presto! PageManager shortcut icon on the desktop or click Macintosh HD -> Application -> Presto! PageManager 9 for BR -> Presto! Page Manager SE 9.app or click Go -> Application ->  Presto! PageManager 9 for BR -> Presto! Page Manager 9.35.app.
     
  5. Click File -> Acquire Image Data.
    image 
  6. Configure the scan settings and click Start.
    image 
  7. Put the next document on the scanner glass and repeat step 5-6 until you have finished scanning all your documents.
     
  8. Select the scanned files you want to save into one file.
    image 
  9. Click Tool -> Merge All Files into a Single PDF.
    image 
  10. Set the file name and the folder, and click Save.
     image 
  11. The files become one PDF file as below, and it is saved in the folder of your choice.
    image

Scan Multiple Pages Into One PDF On Windows

#1) PDFelement

=> PDFelement

Price:

  • PDFelement Pro: $9.99/mo
  • PDFelement Standard: $6.99/mo

PDFelement is an extremely useful app for Windows. You can convert file formats to PDF and vice versa along with creating PDFs from scans.

Here’s how to scan multiple pages into one pdf file using PDFelement:

  • Open PDFelement.
  • Click on the back button.
PDAF element-back button
  • Select File.
  • Go to Create.
  • Click on From Scanner.
Scanner
  • In the Create From Scanner dialogue box, select your scanner.
select your scanner
  • Select the Scan More Pages option.
  • Click on Combine PDF.

#2) ControlCenter4

ControlCenter 4 is software that gives you access to the multiple functions of a printer like a scan, PC-fax, photoprint, etc on a Brother machine from any PC.

=> ControlCenter 4

Price: Free

Home Mode:

  • Load your document in the Automatic Document Feeder.
  • Go to the Scan tab on your system.
  • Select your document type as File.
ControlCenter 4
  • Pick your scan size.
  • Click Scan.
Click Scan
  • You will see the scanned image in the image viewer.
  • Select Save.
  • In the dialogue box that will open, select PDf as your file type.
  • Select File Type and Scan.
  • Click OK.

Advanced Mode:

  • Load your document in the Automatic Document Feeder.
  • Click on Scan on your system.
  • Right-click on the File option.
  • Select Button Settings.
Button Settings
  • Select PDF under the File Type.
  • Pick the Scan Type as File.
  • Click OK.

#3) Windows Fax And Scan

Windows fax and Scan is an app that allows you to scan pictures and documents easily from your scanner, be it a flatbed or document feeder. If you want to scan multiple pages in one PDF from your scanner, this is a perfect tool.

=> Windows Fax and Scan

Price: Free

Follow the steps below:

  • Connect your scanner to your system.
  • Put the pages you want to scan in it.
  • Search for Windows Fax and Scan on your system and click on it to start the scan.
  • Select New Scan.
  • Go to the Profile dropdown menu and select photo or document.
  • In the Source, select your scanner type.
  • Click scan.
file type

[image source]

  • When the page is scanned, put another page and scan again.
  • Repeat until all the pages are scanned.
  • Click Save.

Why Convert Scanned PDF to Word?

At one point or another, the need to convert scanned PDF to Word will come knocking. Of course, this will be driven by several factors. In this section, we are going to outline reasons that push for the need to perform scan PDF to Word conversion.

  • Allow easy editing – since PDFs are more of a document preservation tool, they usually don’t allow direct editing, especially the scanned PDFS. Changing the scanned PDF to an editable Word document (DOC or DOCX) allows for convenient editing.
  • Lack of a PDF reader – Scanned PDFs, or PDFs in general, require specialized software to open and view. Programs like Microsoft Word are common on computers and therefore, by converting a scan PDF to Word, viewing is no longer limited.
  • Incompatibility with screen readers – Screen readers, especially for visually impaired users, are not usually very compatible with scanned PDF content but by converting into a format like Microsoft Word, this hurdle is jumped pretty easily.
  • Extract and re-use text data – Since scanned PDFs do not allow for direct copy-pasting or extracting content like tables, most of the time you will be forced to resort to retyping. But by converting the scanned or image-based PDF into DOC or DOCX, you get rid of all that hassle.

Keep your documents in one place.

Follow these steps to scan and merge your PDF documents:

  1. Download mobile scanning technology. With a mobile scanning app, you can snap a photo of your printed documents, written notes, book pages — you name it — and upload them directly to your devices as a PDF. Scanning technology doesn’t just upload a photo of your content, though. Quality technology should also auto-detect borders; sharpen content; and create a share-able, edit-able PDF for your files.
  2. Merge your PDFs. Likely, the document you’re scanning is several pages long. Drag and drop the individual PDF files to merge them into one document.
  3. Edit, annotate, share. Do whatever you’d do with your written document, from the convenience of your phone, tablet, or laptop. You can invite other users to collaborate, make your own edits, and share with friends or colleagues.

PDF Converter Features

So, what should you look for in a PDF Converter? Here are the top aspects to consider when evaluating which PDF Converter you should use:

  • Multiple conversion formats – The best PDF converters should provide you with a great toolset, enabling you to convert PDF documents to a variety of different formats for any occasion.
  • Security – In this age, data security is on the tip of everyone’s tongue for a good reason. Keeping personal, or business data safe is incredibly important to avoid any devastating hacks or leaks. In PDF converters, look for the ability to protect documents with passwords, restrict user permissions, and consider whether you want to perform your conversions online, or on your local computer.
  • Speed and Efficiency – Your time is precious. Look for features like bulk conversions to convert multiple documents at once. Also consider the use of merging PDFs into one file or removing pages from a PDF before sharing.
  • Specificity and Selections – It’s handy to have features which allow you to extract certain text or images from a PDF document.
  • Customer Support – Are professionals on hand for any queries or issues you may have?
  • Cost – Many PDF Converters come with a cost. A cost usually indicates work which has gone into developing features, interface and usability. Decide which features are most important to you and compare that to the budget you have available.

Conclusion

Transfer multiple documents into one PDF file with a simple and direct way. By default, Windows allows you to scan multiple pages of documents into single PDF files. However, if your requirement is more complex, there are dedicated tools out there that help you combine several pages from different PDF files into a single document in an easy way.

Nowadays, people have a lot of tasks to do on computers, such as creating, editing, and sharing documents. Some other people would like to share a lot of pictures with their friends through social networks or make photo albums for them. They can use scanned pictures as background images or chat stickers on messenger.

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